Shahzeen Minghella
Richmond Hill
Summary
Dynamic Project Coordinator with a diverse background in construction administration, medical office coordination, and small business bookkeeping. Offers a comprehensive skill set in project support, financial tracking, and effective cross-functional communication. Proven experience in managing locate requests, organizing project documentation, and assisting with tender processes while ensuring meticulous closeout procedures. Currently leveraging expertise as a self-employed Bookkeeper to help small businesses streamline financial records and enhance project billing accuracy. Committed to contributing to team success and eager to discuss how this unique blend of skills aligns with the needs of BGIS.
Overview
12
12
years of professional experience
Work History
Bookkeeper
Self Employed
01.2024 - Current
- Provide full-charge bookkeeping services to a portfolio of small business clients across various industries.
- Help small businesses get organized by catching up on delayed or backlogged bookkeeping and building customized ledgers tailored to their operations.
- Manage accounts payable and receivable, bank reconciliations, and general ledger maintenance.
- Prepare monthly financial reports and ensure compliance with tax requirements and deadlines.
- Utilize accounting software (e.g., QuickBooks, Xero) to streamline processes and maintain accurate records.
- Communicate regularly with clients to advise on budgeting, cash flow, and overall financial health.
Medical Research Coordinator
Regional Kidney Wellness Centre
01.2024 - 01.2025
- Coordinate research projects from inception to completion, including project planning, timeline management, and resource allocation.
- Assist with data collection, entry, and analysis processes, ensuring accuracy, integrity, and confidentiality of research data.
- Facilitate communication and collaboration among research team members.
- Provide administrative support for research activities, including scheduling meetings, preparing reports, managing budgets, and ordering supplies.
- Maintain detailed records of research activities, progress, and outcomes.
Project Coordinator/Administrator
Entera
01.2021 - 01.2023
- Provide daily administrative support to the Civil Department and Department Manager.
- Manage Dropbox file organization and access.
- Coordinated and tracked RFIs, submittals and deficiency documentation to ensure timely resolution and project compliance.
- Submit and track locate requests.
- Submit and monitor pay-duty requests and trade Po’s.
- Create project folders for field crews, coordinators, and managers.
- Organize and prepare construction folders for closeout submissions.
- Assist with tender submissions and document preparation.
- Prepare monthly project billings and ensure timely submission.
- Generate and update project reports.
- Identify and submit change orders for review and approval.
- Assist Crew Leaders with project planning and execution.
- Supported safety compliance efforts.
Booking/Administration Officer
Shouldice Hospital
01.2018 - 01.2021
- Primary liaison and point of contact for patients and surgeons to effectively manage hospital bookings, surgeries and follow up appointments.
- Draft and approve all written communications, reports, presentations, and spreadsheets.
- Generate reports by collecting data from various tools and/or consolidating it into reports.
- Assess project risks and provide solutions.
- Create project management calendar for hospital initiatives.
- Responsible for coordinating hospital events.
- Develop content for the hospital website, social channels and print brochures.
- Planned and implemented a strong communication strategy.
- Unwavering commitment to customer service, with the ability to solve problems and build relationships in a patient centered environment.
Accounts Receivables/Analyst
Shouldice Hospital
01.2014 - 01.2018
- Accountable for the day-to-day financial operations and account receivable duties.
- Assisted controller with entering and reconciling invoices and collections.
- Assisted with various finance and revenue cycle projects and reporting.
- Managed billing related payments which were remitted to the government and WSIB.
- Prepared regular reports and contracts.
- Replenished and reconciled finance petty cash account.
- Coordinated schedule and logistic planning for $2M renovation.
Education
Core Certificate - Panel of Research Ethics
TCPS 2
01.2024
CITI Program - undefined
Good Clinical Practice (GCP)
01.2024
Coordinator, CITI Program - undefined
Health Canada Division 5
01.2024
CITI Program - undefined
Transportation of Dangerous Goods
01.2024
Basic Accounting Level One - undefined
Seneca College
01.2015
B.A. - Sociology
York University
01.2013
Early Childhood Education Diploma - undefined
Seneca College
King City, Ontario01.2010
Skills
- Site coordination
- Problem-solving
- Time management
- Detail-oriented
- Team coordination
- Accounting and bookkeeping
- Document control
- Scheduling expertise
- Problem-solving abilities
- Attention to detail
- RFI management
- Pre-construction planning
Timeline
Bookkeeper
Self Employed
01.2024 - Current
Medical Research Coordinator
Regional Kidney Wellness Centre
01.2024 - 01.2025
Project Coordinator/Administrator
Entera
01.2021 - 01.2023
Booking/Administration Officer
Shouldice Hospital
01.2018 - 01.2021
Accounts Receivables/Analyst
Shouldice Hospital
01.2014 - 01.2018
CITI Program - undefined
Good Clinical Practice (GCP)
Coordinator, CITI Program - undefined
Health Canada Division 5
CITI Program - undefined
Transportation of Dangerous Goods
Basic Accounting Level One - undefined
Seneca College
B.A. - Sociology
York University
Early Childhood Education Diploma - undefined
Seneca College
Core Certificate - Panel of Research Ethics
TCPS 2