Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Shabana Khan

Mississauga,ON

Summary

Systematic Administrative Assistant with over 3 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

Overview

3
3
years of professional experience
1
1
Certification

Work History

HR Management and Administrative Assistant

OurHealthMate
Singapore , Singapore
08.2018 - 12.2019
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Created PowerPoint presentations for business development purposes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Organized weekly staff meetings and logged minutes for corporate records.

Bilingual Front Desk Receptionist

Park Royal Hotel Singapore
Singapore , Singapore
02.2017 - 12.2018
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Routed incoming mail and messages to relevant
  • Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
  • Aggregated and prepared documentation and reports for office meetings, distribution and filing.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.
  • Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
  • Organized and scheduled office meetings as well as client appointments for team of 20 professionals, effectively accommodating hectic agendas.
  • Provided clerical support to 15 company employees by copying, faxing and filing documents.

Education

Diploma - Law And Justice Studies

Stansfield Collage
Singapore
02.2016

Skills

  • Budget and records management
  • Inventory management and ordering
  • Staff hiring and management
  • HR management
  • Account management and updating
  • Benefits and compensation management
  • Data collection and management

Certification

  • Salesforce
  • Information technology studies

Timeline

HR Management and Administrative Assistant

OurHealthMate
08.2018 - 12.2019

Bilingual Front Desk Receptionist

Park Royal Hotel Singapore
02.2017 - 12.2018

Diploma - Law And Justice Studies

Stansfield Collage

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Shabana Khan