SETH SHALOM
Dar-Es-Salaam,Ilala Municipal District
Summary
I am a proactive supply chain professional with more than 18 years in the mining and construction industry. I have used my professional knowledge, experience, communication and leadership skills to manage, train, mentor, coach, and motivate diverse professionals in a very challenging work environment to ensure the attainment of the organizational goals. I am skilled in synchronizing supply with demand and developing supply chain strategies that significantly and positively impact on profitability and increase the total business value. I am fluent in English, French, and Swahili
Overview
20
20
years of professional experience
Work History
PROCUREMENT MANAGER
WASCO ISOAF TANZANIA LTD (East Africa Crude Oil Project
Dar-es-salaam, Tanzania
07.2021 - Current
- Managing strategically all procurement and contract related activities for the project, including acquisition of gods and services as well as manpower on time and affordable price by maintaining the quality
- Participated in the formulation and review of the procurement policies, guidelines, and strategies as per the company goals and policies, and local legislation the department budgets including staffing for procurement, logistics and warehouse team, warehouse handling equipment needed for the project , warehouse Setting , layout , and operations
- Advice on the procurement workflow like approvals levels required from the Purchase requisition, the Purchase orders, the picking slip from the warehouse, and the invoice, the single source, and who should approve the suppliers and their due diligence
- Put strategies to ensure that goods and services are got on time, right quality and at the right price and ensure uninterrupted flow of material supply
- Work hand in hand with head of departments and external stake holders like Suppliers ,Government agencies ,and other authorities
- Prepare and do the tender pre-qualification process with all the information needed to be submitted and send out to prospective suppliers and/or to be advertised in local newspaper, collect and analyze all the information submitted by prospective suppliers, and categorize them based on their experience , expertise, and financial muscles, and create a suppliers pool based on the information collected
- Receive purchase requests from user departments, review them for more accuracy and clarifications in case of any unclear information in order to prepare the scope of works/supply, and change into request for quotation, send out to different suppliers as per category, get the quotations/bids , prepare bid evaluation, negotiate with the best bidders and send out for approval as per internal approval authority, prepare a contract if needed as per policies and/or a Purchase order get all approved as per approval authority again and send to respective suppliers with delivery deadline
- Prepare and coordinate the online negotiations meeting with suppliers for big machineries or complex works by inviting our technical team from Italy, Argentina , and Tanzania site, facilitate, moderate the negotiations , and take the meeting reports, then after draft a comprehensive contract that summarize the whole negotiation of agreed terms and condition and ensure that all risks have been mitigated
- Advise overseas suppliers on the needed import documents for customs clearing and ensure that the shipping documents come on time so that the pre-arrival clearance starts in order to avoid unnecessary port delays that could cost the company
- Ensure pre-shipment inspections by Bureau VERITAS and/or any other internationally recognized quality inspection and certification agencies
- Apply for import permit for chemicals permits, road transport, storage, and usage to the government agencies for some specialized items like chemicals, explosives, and oversized goods like machineries, explosives or chemicals
- Ensure final inspection once goods are at the port and customs and port duties settlement on time to avoid any unnecessary charges
- In general coordinate all the shipments from overseas
- Ensure goods once cleared are transported to site are inspected against the suppliers documents and our Purchase orders , and also the quality inspected if needed with someone from the user department
- Good once arrived ensure proper inspection on the quality as per Purchase Order , and prices, ensure that they are received in the warehouse, the system is updated, and goods placed on their proper bin location on the shelves, and bin card updated accordingly, and send the invoice to finance with supporting documents for processing payment and expedite payment as per terms agreed
- Ensure proper arrangement of warehouse items at their proper location and as per their classes/categories, and per their movement
- Ensure proper binning ,and daily bin updates as per incoming and outgoing materials in the warehouse
- If the goods do not meet what were requested raise a discrepancy report and sort out the query with the supplier
- Ensure an orderly scheduled delivery and arrival of coating materials as per needed based on the plant needs and the warehouse capability to store
- Monitor the clearing and forwarding agent as well as the transporters and ensure that their vehicles and machineries meet the safety standards as highlighted in the terms of contract and they have been inspected to meet our standards for safety purpose
- Supervise, monitor, train, and mentor, and evaluate the warehouse team, procurement, and the logistics team as well as their training needs
- Ensure proper documentations, updates ,and proper filing (Soft and hard copy)
- Work closely ,Collaborate, assist the user departments and others department to train them on the procurement best practice, policies and the warehouse operations so that we all work in the proper harmony
- Run stock replenishment reports, organize the cyclic, periodic for fast moving items like consumables and spare parts in order to avoid production disruption and optimize inventory
- Also plan and supervise annual stock take for the entire warehouse in order to know the total stock value and trace back any difference between the books and the physical counts/stock
- Ensure any new items that will be kept as inventory must well catalogued and all critical information related to the item loaded into the system and a new bin location created for it
- Monitor the proper warehouse allocation of goods for safety purpose and avoid any kind of undesired outcome like putting together chemicals that may react/explode in case of their close contacts from each other
- Monitor the inventory movement ,levels , and reordering stock
- Go through the system complete and clear any incomplete and/or redundant information
- Do the supply chain planning based on the different departments’ budgets and yearly plan and aggregate them together and generate a forecast too
- But also ensure that the expenses are in line with the project budget and identify rooms for cost savings
- Make consumption analysis reports and warehouse stock over a given period of time
- Ensure all critical spare parts/materials are available any time whenever needed
- Prepare the supply chain reports with goods in transit, expected time of arrival, available stock and share the report with the teams especially end-user in the daily and weekly production meetings
- Supervise the morning department tool box meeting where we discuss difference challenges in the department and address them with emphasis on the safety, eagerness to learn ,and ensure a collaborative work environment
- Ensure proper handling and conservation of hazardous chemicals used and ensure proper training of all users
- Manage the suppliers and make their performance evaluation and ensure they are paid on time
- Ensure all equipments used (machineries , handling equipments, vehicles, tools ,…) have been inspected by a third party agency and certificate of inspection issued
- Close collaborate with finance for suppliers payment, customs clearance and all government duties timely payment including import, transport , and other permits as may be deemed
- Ensure cost savings through negotiations ,consolidation of different orders, sourcing from low shipping/transport area, get quotations from different suppliers and select the best priced items based on the nature of the goods/services and its urgency and other means
- Any other tasks that may be found relevant in the organization that I might be able to do or advise to ensure better business practices
- Prepare all procurement and warehouse reports
- Conducted market research to identify new sources of supply that offered competitive prices.
- Reviewed existing contracts on a regular basis to ensure compliance with company requirements.
- Analyzed purchasing trends and identified opportunities for consolidating orders and leveraging volume discounts.
Senior Project Buyer
Yapi Merkezi
Dar-es-salaam, Tanzania
02.2019 - 05.2021
- Receive purchase requisitions from different user departments, review them and change them into requests for quotations/proposals, with special terms and conditions, performance and technical specifications and send them to different suppliers from the suppliers pool for a request for quotation
- Get their offers/bids/quotations/proposals, analyze them through the comparison table/bid evaluation table, negotiate with the lowest bidder who meets the quality specifications, and award the contract
- Get the order approved at all approval levels of authority and send to the suppliers or contract signed by all concerned and send the purchase order to suppliers and expedite delivery
- Arrange collection of items purchased from different suppliers by logistics subcontractors and deliver to site
- Once order supplied ,receive invoices from suppliers ,cross check them with their respective orders and details and forward to account for payment
- Handled the procurement of drill rods for different drilling machines from Sandvik and Epiroc
- Handle and the procurement of blasting materials for the creation of tunnels
- Expedite delivery of orders ,and follow up on suppliers payments
- Attend any discrepancies in the delivery of orders that may occur along the way between the company and suppliers that are within my reach
- Assist my fellow Turkish employees in translating their emails and replying them when they have difficulty in attending them because of language barrier
- Manage local transporters and suppliers
- Prepare all procurement reports and send them to all the concerned
- Developed and implemented purchasing strategies to maximize cost savings.
- Negotiated contracts with vendors for the purchase of raw materials, services, equipment and supplies.
- Interfaced with various departments to ensure timely delivery of goods and services.
Senior Project Buyer (Standard Gauge Rail Project)
Mota Engil Enghenaria Tanzania Limited
Dar-es-salaam, Tanzania
02.2018 - 01.2019
- Find a number of potential suppliers ,evaluate them and create a suppliers pool to be used on our project
- Receive purchase requisitions from different user departments, review them and change them into requests for quotations/proposals, with special terms and conditions, performance and technical specifications
- Work hand in hands with the engineering and all technical department regarding the procurement of capital goods and other specialized items and services
- Send request for quotations/proposals to suppliers with deadline for bid submission, receive bids, summarize them into a bid evaluation, negotiate terms with the best bidders and awards the order/contract
- Plan and coordinate negotiation of high value capital equipment like machineries trucks, and ensure better terns and greater savings for the company
- Prepare a Purchase order and ,attach the bid evaluation, quotations received and send out for approval ,once approved send to suppliers and expedite delivery
- Liaise with the warehouse regarding the consumption and min/max for stock level adjustment or reorder report
- Negotiate forward prices on most used consumables items and a draft contract
- Correspond and communicate with warehouse, user-departments, and suppliers regarding service, complaints, and discrepancies
- Expedite outstanding orders to ensure delivery time is honored and update the user departments
- Coordinate with shippers, clearing agents, and transporters and finance department with each part with its special role to play
- Manage spares parts for all machines, their movements, inventory level, and their orders and reorder time
- Select, evaluate, and manage suppliers, and update the suppliers’ pool
- Oversee the budget and cost optimization for the department and ensure the cost savings whenever possible
- Liaise with finance regarding invoice payments
- Attend the management meetings where all departments are represented to discuss the progress of the project and recommendation for each department
- Manage, coach, train, and evaluate my juniors/subordinates about the procurement procedures and best practice
- Always liaise with the head office in Portugal and regional office in South Africa, the overseas suppliers and people on site regarding some requirements and exchange of some critical information
- Prepare all procurement reports for the department and for the whole company management, oversee the cost trend
- Developed and implemented purchasing strategies to maximize cost savings.
- Negotiated contracts with vendors for the purchase of raw materials, services, equipment and supplies.
- Interfaced with various departments to ensure timely delivery of goods and services.
Logistics and Procurement Manager
Tanzanite One Mining (T) Ltd
10.2015 - 12.2017
- Develop strategic sourcing strategies for the products and services including negotiations, contracting and on-going suppliers value management for continuous improvements to ensure the provision of professional service to internal user departments whilst delivering significant cost savings
- Review and approve orders based on supporting documentations submitted and other information provided by the buyers and user departments
- Analyses current procurement activities and recommend/implement improvements through more efficient procurement methods, quantity discounts, standardization, value analysis, and cooperative purchasing
- Review tenders and purchasing documentations with respect to quality, suitability, delivery and pricing
- Receive and check all invoices (with HOD for non-stock and services) against their relevant PO/contracts and ensure the payment is done according to the agreed contract terms
- Conduct supplier’s analysis and manage the overall suppliers screening and pre-qualification process including sampling products approval process
- Lead the negotiations with suppliers on different contracts of services and of long-term price for consumables to protect the company against price fluctuations, but also for the purchase of capital goods
- Arrange all logistics issues of goods from supplier to site, and ensure the demurrage and detention charges are kept at the minimum possible
- Organize all imports by ensuring proper documentation of all imports the clearing agent on time for pre-arrival clearance, and liaise with transporters to collect the goods on time
- Manage the container movement reports to ensure the detention and demurrage charges are kept at the minimum
- Inspect the warehouse activities and initiate changes to improve operational standard, safety ,and compliance of all warehouse procedures
- Attend the head of departments meetings with all relevant supply chain reports, suggestions and proposals
- Ensure that all transactions are recorded and accurate, prepare the departmental and management reports to be shared in the management meetings and for updates to the users
- Manage the department costs and ensure all goods are sources at the least cost while maintaining the quality of goods and services
- Designed some forms used within the departments like new ANSI request form, Warehouse picking slip, Purchase Request form (for non-stock item) and other forms and implement their usage
- Apply and process the import permits of goods from chief chemists, TBS, and others
- Ensure statutory and legal compliance of internal policies and government laws
Senior Project Buyer
Arcelormittal Liberia
01.2014 - 04.2015
- Find different suppliers and contractors to supply the goods/services for the project both local Liberian companies and international companies in order to update the suppliers pool
- Receive and analyze purchase requests from user departments and prepare a request for quotation and send out for quotation with bid submission deadline to different suppliers in the industry
- Arrange for site visit for potential bidders together with site engineers in case of site work
- Compile the offers received, summarize them into a bid evaluation table , and compare them based on their respective terms of offer, negotiate for the terms, awards and prepare the contracts/PO send to supplier and expedite delivery
- Prepare change orders and submit get approvals at all levels and send to the other party, and assist in following up on implementation
- Negotiated from small to high valued capital equipment, consumables, and other services contracts (renovations and rehabilitation contracts, SLAs, shippers , and others )
- Participated in the purchase of the mining machineries , train head engines (Locomotives), heavy lifting cranes, and trucks
- Ensure the contractors/suppliers submit the bank guarantee for any upfront payment requirement
- Liaise with the warehouse team to ensure availability of spare parts for the Caterpillar machines , Komatsu, Liebherr machines …)
- Connect the supplier and freight forwarders for the collection of goods, and ensure proper documentations for the customs clearance
- Liaise with Arcelormittal Logistics Team in Belgium for assistance if needed
- Find a shipper for the goods from overseas suppliers and take the best shipping line with best services, next available ship to Monrovia ,and with better price
- Consolidate different orders in order to minimize the cost
- Advise the suppliers the import documentations needed in Liberia to make the port clearing
- Ensure pre-shipment inspection of the goods from Bureau VERITAS/Standard Bureau quality certification available in the country of origin and certificate of inspection issued
- Advise the suppliers the Liberian/ECOWAS customs documentations needed for goods clearance
- Prepare tendering documentation , float the tender , receive the bids ,summarize them, negotiate with the best bidder and prepare their contracts
- Monitor the camp services company performance and their contracts execution and performance
- Prepare service level agreements and other contractual agreements, and maintain their records for different transactions
- Prepare reports for the department and other statistical reports needed like managing some subcontractors
- Supervise, train, and mentor local staffs for skills transfers on the procurement process and best practices
- Act on behalf of the supply chain manager once he is on leave
- Prepare the procurement reports as required and submit them on timely basis
- Any other assignment as my occur from time to time and falls under the department
- Developed and implemented purchasing strategies to maximize cost savings.
- Negotiated contracts with vendors for the purchase of raw materials, services, equipment and supplies.
- Interfaced with various departments to ensure timely delivery of goods and services.
Senior Procurement officer
North Mara Gold Mine, Barrick Gold Corporation Tanzania
01.2009 - 12.2013
- Receive purchase requests from user departments for different items non-stock items and reorder reports from warehouse people
- Identify potential suppliers for goods and services needed
- Change the purchase request into quotation requests and send them to the suppliers ,and the replenishment reports split them into different category and send to different suppliers
- Receive the quotations from suppliers, summarize them into the comparative table, select the best one offer, negotiate the price and other terms , prepare orders and submit for approval
- Print the purchase orders and send them to the concerned suppliers
- Liaise with the shippers ,clearance agents, transporters , and apply for tax exemptions ,and import permits form for chemicals and other special items that requires special permits and certifications
- Manage the spares parts and consumables for different machineries like drillers, crushers, loaders, excavators, dump truck and others (Caterpillar, Komatsu, Metso, Outotec, Liebherr, Terex, Sandvik, Atlas Copco…
- Attend the production meeting to discuss the requirements for normal production and for the upcoming plant maintenance shutdown
- Expedite delivery and coordinate the shipments, prepare procurement reports and share with the concerned
- Actively find a cost saving way for better usage of the company money
- Prepare all the procurement reports for internal use and for sharing with other departments for wider decision making
Logistics Officer
North Mara Gold Mine , Barrick Gold Corporation Tanzania
01.2008 - 12.2008
- Liaise with suppliers worldwide and connect them with our logistics company for collections of all orders ready for collections
- Liaised with the logistics, clearing agents, the finance department in order to ensure that the documents reached the right place on time and duties and other fees are paid on time in order to avoid demurrage charges Coordinate the transport of containers from Mombasa/Dar to site and return them back by ensuring the FIFO model is applied to save money on detention charges
- Daily update on the container movement reports in order to make informed decision and reduce costs
- Coordinated and monitored supply chain operations to ensure timely delivery of goods.
- Developed strategies for efficient distribution of products based on customer requirements.
- Identified areas for improvement in the logistics process, such as cost reduction and enhanced customer service.
Logistics and Planning Manager
The African Walking Company Tz Limited
01.2007 - 12.2007
- Make all necessary arrangements including vehicle movement planning, drivers management, maintenance and vehicle services, client’s transfers including airport pickups and drop-offs and rescue arrangement in case of any incident especially on Kilimanjaro climb or incident with animals during walking safaris
- All logistical needed to run the tourism business operations especially for mobile camps
- Manage drivers, their routes, fuel usages, and vehicles maintenance.
- Developed and implemented planning strategies to ensure project completion within budget and timelines.
- Analyzed current processes and made recommendations for improvement.
- Collaborated with upper management to define objectives, plans and initiatives.
Translator English/French
Ranger Safaris Limited
09.2005 - 12.2006
- Prepare quotation for clients who want to visit Tanzania and book hotels and flights for them including other holiday excursions
- Meet and greet them at entry and exit point for briefing and debriefing them on their safaris
- Make sure all services have been booked and paid for as per client request and file submitted to transport department for driver assignment and other finalization
- Prepare booking and safari reports in collaboration with the clients, drivers, and hotels
- Receive all emails ,phone calls made in French made by clients, travel agents, or any other document made in French , translate in English and translate back the reply
- Brief and debrief French speaking clients as well as other English speaking clients
- Translated a variety of documents from English to Spanish, including legal contracts and medical records.
- Proofread translated documents for accuracy and completeness.
- Developed detailed glossaries and terminology databases.
Warehouse and Inventory Supervisor
Kiliflora Tz Limited
08.2004 - 08.2005
- Supervise the warehouse staffs, plan and scheduling their tasks, providing training and guidance, establish job standards, and evaluating performance Oversee the warehouse operations of checking incoming items, receiving, issuing, distribution, transport, cyclic stock take, inventory control and report and discrepancy in delivery, as well as report on inventory stock levels and update procurement for replenishment
- Efficiency Space planning and utilization and safety of all inventory items
- Handling all paperwork’s including delivery notes; good received notes, invoices, pickling slips and ensure that all are sent to their respective places
- Ensure that all the warehouse transactions are accurately recorded into the system and daily, weekly, and monthly reports is generated, sent to the concerned and filed for future references
- Management of fuel bay, reorders issuing and prepare daily, weekly ,monthly fuel report, warehouse reports and statistical reports showing the consumption trends ,and other statistical issues
- Train my staffs on basic health and safety in the warehouse including handling chemicals of different classes and other hazardous goods, as well as precautions to be taken in other circumstances
- Ensure inventory accuracy using physical count
- Manage the warehouse team properly and ensure accuracy in transaction recording
Tour consultant
Briefer
Education
Professional Qualifications (registration Number 5581630) - Supply Chain Management
Chartered Institute of Procurement And Supply (UK)
United Kingdom12-2025
Master’s Degree in Business Administration-Strategic Management - Strategic Management
Eastern And Southern Africa Management Institute/ Maastricht School of Management
Arusha01.2010
Bachelor’s Degree - Accounting and Finance
Tumaini University, Iringa University College
Iringa10-2004
Skills
- Vendor selection
- Contract negotiations
- Contractual risk mitigations
- Warehouse planning
- Inventory Planning
- Supply chain budgeting
- SAP
- Pronto
- MS Applications
- Safe handling of hazardous materials
- Manage contractors
- Freight
- Shipping
- Dispatch
- Preparation of reports
- Sox Compliance
- Empowerment of local suppliers
- Procurement Planning
- Logistics planning
- Order consolidation
- Supervision
- Team management
- Supply chain Process analysis
- Budgeting
- Problem solving
- Procurement Policies analysis
- Application of import permits
- Inco terms
- Stakeholder engagement
- Ecowas trade laws
- Cost saving strategies
- Local Suppliers development
Training
- Intensive course on Courageous Leadership, Arcelormittal Liberia, 01/22/14
- First Aid Intensive Course, Arcelormittal Liberia and International SOS, 01/24/14
- Short Course on Public Procurement Act of 2004, Tanzania Institute of Accountancy Arusha, 09/19-28/11
- Training on Contract Management in the construction industry, National Construction Council of Tanzania, 02/25-03/01
References
- Mr. Juma Matumbo, Gold room Supervisor at Newcrest Mining Ivory Coast, +22546007216, +255783585977, jmatumbo@gmail.com
- Mr. Banga Bayo, Senior Maintenance Planner Fekola Mine, MALI, +255742202028, banga.bayo@b2gold.com
- Mr. Blessmore V. Mpofu, Lead Drawing Officer (Former lead drawer at Arcelormittal Liberia), +243 81 558 1754, bmpofu@tfm.cmoc.com
- Mr. Eshweth Kurehwa, Contract Administrator Dynamic Mining, +27788136278, akurehwa@yahoo.com
Timeline
PROCUREMENT MANAGER
WASCO ISOAF TANZANIA LTD (East Africa Crude Oil Project
07.2021 - Current
Senior Project Buyer
Yapi Merkezi
02.2019 - 05.2021
Senior Project Buyer (Standard Gauge Rail Project)
Mota Engil Enghenaria Tanzania Limited
02.2018 - 01.2019
Logistics and Procurement Manager
Tanzanite One Mining (T) Ltd
10.2015 - 12.2017
Senior Project Buyer
Arcelormittal Liberia
01.2014 - 04.2015
Senior Procurement officer
North Mara Gold Mine, Barrick Gold Corporation Tanzania
01.2009 - 12.2013
Logistics Officer
North Mara Gold Mine , Barrick Gold Corporation Tanzania
01.2008 - 12.2008
Logistics and Planning Manager
The African Walking Company Tz Limited
01.2007 - 12.2007
Translator English/French
Ranger Safaris Limited
09.2005 - 12.2006
Warehouse and Inventory Supervisor
Kiliflora Tz Limited
08.2004 - 08.2005
Tour consultant
Briefer
Professional Qualifications (registration Number 5581630) - Supply Chain Management
Chartered Institute of Procurement And Supply (UK)
Master’s Degree in Business Administration-Strategic Management - Strategic Management
Eastern And Southern Africa Management Institute/ Maastricht School of Management
Bachelor’s Degree - Accounting and Finance
Tumaini University, Iringa University College
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