Scott Provan

Leadership:

• Led training sessions for colleagues on best practices in estimation techniques and processes, promoting a culture of continuous learning within the team

Newstar / Bluebeam / Onsite:

• Prepared "Class D" budgets and proposals for submitting to clients and secure new business.

Tender:

• Release, coordinate & monitor Tenders for new projects.
• Provide Scope analysis sheets for all bids for review and recommendations.
• Create new budgets for Site and Construction costs for Class "D", Preliminary and Final/Approved budgets to be presented in a clear and concise estimates to clients, fostering trust and confidence in our services.
• Enhanced collaboration with subcontractors, leading to improved relationships and more accurate bids.
• Negotiated favorable contract terms with suppliers and subcontractors, yielding cost savings for both the company and clients.
• Increased project accuracy by diligently reviewing blueprints, specifications, and proposals.
• Developed estimates and takeoffs while drafting detailed proposals.
• Participated in bid reviews with senior leadership, providing expert insights on proposal strengths and areas for improvement.
• Advised clients on various design options while considering cost implications, helping them make informed decisions about project scope and budget.

Development of Standards and Processes:

• Create all Project Lots, Models, Anchor Estimates, Subcontracts and PO's in Newstar for construction start.
• Create all Task codes and assign for attachment to schedule.
• Collaborated with cross-functional teams to ensure seamless integration of estimating data into overall project management plans,
• Continued effort to streamline the estimation process for faster turnaround times.
• Maintained excellent communication throughout each project lifecycle, addressing any concerns or changes swiftly to minimize delays or budget overruns.
• Reviewed and approved invoices and change orders to monitor project expenses and reflect any change to scope in project budget.
• Tracked project costs and expenses to monitor progress, identify, and mitigate deviations from original estimate.
• Attended project meetings to provide updates and insights on project costs.
• Monitored project progress to identify and address changes in project scope or budget.
• Stayed current with industry regulations and standards to produce cost estimates in compliance with all relevant laws.
• Assessed risks and uncertainties to identify potential challenges and prepare contingency plans.
• Readied and presented cost reports to keep stakeholders informed of job progress.

Projects:

• Sandgate Building 4 - Mahogany SE Calgary - 74 Unit, 4 story apartment c/w 1 level underground parkade (Hopewell Project): $22,000,000
• Citadel Townhomes - Citadel Edmonton - 12 Buildings, 122 Units (General Contractor for Yellow Door): $26,000,000
• Hope Heights - Crescent Heights Calgary - 23 Unit, 4 story apartment c/w Basement (General Contractor for Homespace Calgary): $16,000,000
• Whitehorn Townhomes - Whitehorn Calgary - 7 Buildings, 1 Amenity Building & Park, 55 Units (General Contractor for Homespace Calgary): $19,000,000
• The Park Townhomes - Radisson Heights Calgary - 20 Staked & Std. Townhouse Buildings and Park, 220 Units (General Contractor for Attainable Homes Calgary): $41,000,000
• MG84 Townhomes - Mahogany SE Calgary - 21 Buildings, 155 Units & Community House (Hopewell Project): $26,000,000

Estimating / eDimension / SAGE 300 Estimating / SAGE 100:

• Complete take-offs and pricing for structural concrete foundations, slab on grades, exterior flatwork & radon management. For a variety of Commercial and Industrial projects.
• Create lump sum and unit pricing for project proposals.
• Maintaining good relationships with general contractors and trade partners.
• Support for field superintendents.

Development of Standards and Processes:

• Software Administrator.
• Maintenance of the SAGE Estimating software system data base.
• Created process manuals and flow systems for awarded bids from sales to construction.

Leadership:

• Training of Jr Estimators on processes and estimating

Estimating / Builder MT / SAGE 100 / Plan Swift:

• Complete Take-offs for all disciplines on the construction phases.
• Create Bid Analysis Spreadsheets
• Award Pricing Document for Award package
• Provide pricing to ownership for all Change Orders and Site Directions
• Monthly Variance review and reporting.
• Produce job starts and release purchase orders to the superintendents and trades for the completion of the projects
• Maintaining good relationships with suppliers and trade partners
• Support for field superintendents

Tender:

• Research and establish trade partners/suppliers base for upcoming tender
• Developed tender/bid process policy (from start to finish)
• Send all bid invitations
• Coordinated and monitored all documents related to the bid process
• Review all incoming bids, performed analysis and make recommendations to Estimating Manager and Director
• Negotiate bid pricing, payment terms and review cost savings considerations with bidders
• Prepare and forward award packages along with signed subcontractor agreements, payment policy/procedure to awarded trades
• Notify all unsuccessful bidders
• Development of Standards and Processes:
• Maintenance of the Builder MT software system data base
• Created process manuals and check lists for Jr Estimators

Site Experience:

• Site visits for all projects in Regina & Winnipeg Specification Quality Control

Projects:

• Williston “Independent Living Facility” (Regina) 174 Units - 181,000 SQ FT – 4 story wood construction w/ underground parkade – Budget $68 mil
• Parliament 2000 “Apartments” (Regina) 74 Units – 84,800 SQ FT – 4 story wood construction w/ underground parkade – Total project budget $28.2 Mil (1 of 4 phases)
• Element “Stacked Towne Homes” (Winnipeg) 60 Units – 144,000 SQ FT – 4 story wood construction – Total project budget $26 Mil (1 of 3 phases)
• Brio 2 & Clubhouse “10, 12 & 20 Plex Towne Homes & Suites” (Winnipeg) 74,400 SQ FT – 2 story wood construction – Total project budget $46.3 mil (10 phases)

Leadership:

• Training of Jr Estimators on processes and estimating

Estimating / NEWSTAR Enterprise / Built-Pro / Supply-Pro / Timberline:

• Building model base budgets
• Costing & pricing of new models, including bidding, tendering & Customer Pricing
• Completing margin sheet for sales offers, and approval from Operations Manager
• Review all completed homes to ensure margin objectives and to analyze variance purchase orders.
• Produce job starts and release purchase orders to the superintendents and trades for the completion of the homes

Tender:

• Research and establish trade partners/suppliers base for upcoming tender
• Developed tender/bid process policy (from start to finish)
• Coordinated and monitored all documents related to the bid process
• Review all incoming bids, performed analysis and make recommendations to Operations Manager
• Negotiate bid pricing, payment terms and review cost savings considerations with bidders
• Prepare and forward award packages along with signed subcontractor agreements, payment policy/procedure to awarded trades

Development of Standards and Processes:

• Creation and maintenance of base templates base templates for the model portfolio
• Maintenance of the NEWSTAR Enterprise software system data base

Estimating / Budget / Software (WMS) “Workflow Management Suite:

• Assist Project Manager to create and release budgets based on historical analysis as needed
• Review preliminary budgets and approved budgets with the Project Manager
• Issue Budgets, Purchase Orders and Variance Purchase Orders in Builder MT
• Responsible for processing incoming daily invoices

Tender:

• Research and establish trade partners/suppliers base for upcoming projects
• Developed tender/bid process policy (from start to finish)
• Managed all online files on “ShareFile.com”
• Coordinated and monitored all documents related to the bid process
• Review all incoming bids, performed analysis and make recommendations to Project Manager & Vice President of Construction
• Negotiate bid pricing, payment terms and review cost savings considerations with bidders
• Enforce contractual responsibilities with trade partners as needed
• Ensure all contact and bid documentation is filed on company network
• Prepare and forward award packages along with signed subcontractor agreements, payment policy/procedure to awarded trades

Communication:

• Communicate with trades by e-mail and phone on a regular basis
• Establish trade base and develop relationships with key trade partner.
• Ensure all drawings and documents in digital format are available online for review and download
• Request and maintain manuals and as-builts for current projects

Field Staff:

• Communicate with site superintendents on a regular basis
• Ensure all drawings and documents in digital format are available online for review and download

Consultants:

• Forward all shop drawings for review and approval to engineers
• Ensure all approved shop drawings are forwarded to applicable trades and field staff
• Maintain up-to-date material testing results, site instructions, requests for information and change orders

Office:

• Assist and produce construction documentation including, Construction Specifications, Scopes of Work, Contracts and Estimates as needed
• Prepare agenda regarding tender/bid process and present up-to-date information for bi-weekly construction meetings
• In the absence of the Production Manager, assume the role and responsibilities as requested

Operations/Hotels:

• Forward all manuals and as-builts from trade partners for reference

Municipalities:

• Contact municipalities and research permit application requirements for upcoming projects
• Review permit comments/requirements for current projects with Project Manager and Vice President of Construction as needed
• Apply Permit application as requested

Drafting:

• Minor drafting and design duties using AutoCAD

Site Experience:

• Monthly visits to project sites for quality control and pre-construction meetings with trade partners
• Spent 3 days at Fort McMurray Project as Site Superintendent relief

Projects:

• Kitimat BC Microtel $12,000,000.00
• Fort St John BC $9,000,000.00
• Fort McMurray AB Microtel $10,000,000.00
• Bonnyville AB Microtel $9,000,000.00

Leadership:

• Training of Jr Estimators on processes and estimating
• Booking in and distributing of workload
• Training of Design Centre Designers, Estimating and Take-off tips and general estimating knowledge

Estimating / F.A.S.T / Built-Pro / Supply-Pro / Timberline:

• Customer Pricing for upgrades in the design center
• Work with manufactures and suppliers to find and do price cost analysis on new products for the design center and specifications

Development of Standards and Processes:

• Build and maintain data base of pricing upgrades of product sold in the design center
• Build resources and options in FAST
• Set up Style Magic Center in Edmonton
• Customer pricing and create options for Edmonton Style Magic Center

Site Experience:

• Traveled to Edmonton to set up Design Center and meet with local trade partners for new product.

Projects:

• Cranston Calgary 400-500 single family homes, est. construction value $112,500,000
• Evanston Calgary 200-300 single family homes, est. construction value $56,250,000
• McKenzie Towne Calgary 500-600 single family homes, est. construction value $110,000,000

• Coordinate the tendering for the “Fresh Start” project, a 50 beds, rehabilitation center with a dining hall, kitchen, gymnasium and underground parkade.
• Releasing purchase orders for “Fresh Start” project

Leadership:

• Training of Jr Estimators on processes and estimating
• Quality Control
• Jayman administrator of BuiltGREEN Alberta

Estimating / F.A.S.T / Built-Pro / Supply-Pro / Timberline:

• Customer pricing
• Processing customer 1st agreements & consolidation package, and providing the C.O.O. with an accurate proforma (Estimated profit margin)
• Review all completed homes to ensure margin objectives and to analyze variance purchase orders.
• Costing & pricing of new models, including bidding and tendering.
• Produce job starts and release purchase orders to the superintendents and trades for the completion of the homes
• Maintaining good relationships with suppliers and trade partners
• Support for field superintendents

Tender:

• Research and establish trade partners/suppliers base for upcoming tender
• Developed tender/bid process policy (from start to finish)
• Coordinated and monitored all documents related to the bid process
• Review all incoming bids, performed analysis and make recommendations to Production Manager & Vice President
• Negotiate bid pricing, payment terms and review cost savings considerations with bidders
• Prepare and forward award packages along with signed subcontractor agreements, payment policy/procedure to awarded trades

Development of Standards and Processes:

• Creation and maintenance of base templates base templates for the model portfolio
• Maintenance of the FAST software system data base
• Created process manuals and check lists for Jr Estimators
• Estimating and FAST support for Jayman MasterBUILT's other divisions (Innovations by Jayman, Aspire Condo Living and Style Magic Center)
• Involvement in the lottery homes

Site Experience:

• Site visits for all show homes and lottery homes for Specification Quality Control

Leadership:

• Training of Jr Designers on processes and estimating
• Quality Control

Drafting & Design / AutoCAD:

• Design & creation of new working drawings, new models, elevations, options & customer construction drawings.
• Creating artwork for marketing
• Building permit applications
• Worked with Developer Architectural Controls on requirements
• As-Built updates for all standard model drawings

Development of Standards and Processes:

• Creating standards for drafting practices & procedures
• Site visits for all show homes and lottery homes for Quality Control and As-Builts.

Drafting / AutoCAD:

• Creation of new working drawings for commercial structures
• As-Built updates for all standard model drawings

Site Experience:

• Construction laborer for a multi-family project in Edgemont
• Basic labor & framing, floor joist and roof truss installation.