Summary
Overview
Work History
Education
Skills
Reading, cooking, listening songs, watching shows.
Timeline
AdministrativeAssistant

SARU JAIN

Montreal,QUEBEC

Summary

As a committed and passionate professional in the Administration, this job will help to work in collaborative and motivating environments to research new solutions to impact international Well-being. This career will allow learning new skills and having financial freedom. Technologically savvy and goal-oriented Administrative Assistant. Driven and motivated to help organizations thrive. Works independently with minimal supervision by establishing priorities and meeting deadlines. Extensive experience with Microsoft Office.

SUMMARY OF QUALIFICATIONS SUMMARY OF QUALIFICATIONS Strong work ethic, service driven, and proficient in both team and independent environments. Demonstrated flexibility to ever- changing business needs, with a proven ability to meet deadlines. Ability to manage multiple conflicting priorities across multiple projects. Superior analytical and organizational skills with a high level of attention to detail Strong verbal and written communication skills Dedicated Office Assistant with over 3 successful years of clerical experience in busy office environments achieving superior levels of administrative effectiveness. Excels in telephone support and greeting arriving visitors. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

4
4
years of professional experience

Work History

ADMINISTRATIVE ASSISTANT

Robco Inc
LaSalle, QC
04.2022 - Current
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organisation and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Processed invoices and expenses using Quick Books to facilitate on-time payment.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Entering invoices into system, e.g. helping Purchasing agents.
  • Maintaining filing system for Executives
  • Managing various customer agreements

ADMINISTRATIVE ASSISTANT

Polyrheo Inc
Pointe-Claire, QC
10.2018 - 03.2022
  • Greet and assist visitors to office
  • Wrote and distributed email, correspondence memos, letters, faxes, and forms
  • Proof reading all documents before forwarding to customer
  • Assisted in preparation of regularly scheduled reports
  • Prepared variety of different written communications, reports and documents to ensure smooth operations
  • Managed team of 6 employees, overseeing hiring, training, and professional growth of employees
  • Drove operational improvements which resulted in savings and improved profit margins
  • Participated in team-building activities to enhance working relationships
  • Worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately
  • Created plans and communicated deadlines to ensure projects were completed on time
  • Developed and maintained courteous and effective working relationships
  • Monitored company inventory to keep stock levels and databases updated
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Preparing all documents requested by customer while shipping and delivery chemicals
  • Customer services
  • Multiple tasks
  • Translating letters from French to English and vice-versa using various proficient translation tools
  • Proficiency in Research using Google
  • Handling office tasks, such as filing, generating reports and presentations
  • Tracking shipments and delivery
  • Handle sensitive information in confidential manner
  • Arranging meetings and events
  • Updating websites
  • Scheduling pick-ups for samples
  • Providing shipping documents to drivers to ensure safe delivery of products
  • Coordination with supervisor and production manager to dispatch company's resources effectively and efficiently
  • Generating reports on MS-Excel to keep record of shipments
  • Submission of all required documents and Approval of NPN (Natural Product Number) for various disinfectants during pandemic from Health Canada
  • Solving problems arising at production plant
  • Checking minute details of shipments in order to avoid any mistakes in terms of quality and quantity
  • Arranged rapid office equipment repair and maintenance with vendors, Provided general support to visitors
  • Ordered office supplies and research new deals and suppliers
  • Developed and maintained filing system
  • Sorting, forwarding, and replying to incoming emails
  • Delivered clerical support by handling range of routine and special requirements
  • Developed correspondence letters, memos and emails

Education

DEP (Diploma - Secretarial Studies

College De
02.2020

Master of Science - MICROBIOLOGY

Guru Nanak DevUniversity
India
07.2017

Bachelor of Science - Biotechnology

DAV COLLEGE
India
06.2015

Skills

  • Filing and data archiving
  • Spreadsheet management
  • 40-42 WPM typing speed
  • Administrative support
  • Office management
  • Mail handling
  • Effluent in English, Hindi and Punjabi
  • Strong Organizational Skills
  • Document and File Management
  • Confidentiality and Data Protection
  • Invoice Processing
  • Travel Administration
  • Reception Duties

Reading, cooking, listening songs, watching shows.

Reading while playing soothing music helps me to focus. Cooking is fun, not only food helps with hunger but also a good use of time while playing my favorite music.

Watching shows or movies during free time is a good way of entertainment.

Timeline

ADMINISTRATIVE ASSISTANT

Robco Inc
04.2022 - Current

ADMINISTRATIVE ASSISTANT

Polyrheo Inc
10.2018 - 03.2022

DEP (Diploma - Secretarial Studies

College De

Master of Science - MICROBIOLOGY

Guru Nanak DevUniversity

Bachelor of Science - Biotechnology

DAV COLLEGE
SARU JAIN