Sara Crawford
Livermore
Summary
I navigate complexity and turn it into clear, actionable plans—leveraging data, AI tools like Copilot and Gemini, and Agile practices to keep teams aligned and projects moving. Trusted for strong follow‑through and inventive problem‑solving.
Overview
15
15
years of professional experience
1
1
Bachelors Degree
1
1
Associates Degree
Work History
Recruitment Operations Specialist
University Medical Partners
San Francisco Bay Area
03.2024 - Current
- Lead end‑to‑end Rippling ATS implementation for physician hiring teams (integrations, stakeholder alignment, training, adoption).
- Primary POC for physician/APP candidates; scheduled virtual and in‑person interviews across specialties.
- Implement AI‑assisted workflow automations to streamline, scheduling, reporting, and complex interview packets; reduced manual effort and cycle time.
- Created interactive interview packets with clickable navigation to streamline preparation and consistency.
- Coordinated complex multi‑stakeholder site visits with clinical and administrative leaders; owned logistics and communications.
- Partnered with leadership to design processes and systems that improve operational efficiency and consistency.
- Champion the transition to Notion by building foundational dashboards and exploring implementation strategies to streamline and standardize future operations.
- Developed project plans with timelines, milestones, risks, and status for non‑clinical operations initiatives.
Project Finance Specialist (Interim)
LegaC Group (Red Top & Point1)
Livermore
12.2023 - 02.2024
- Delivered accurate financial tracking and reporting while managing contract lifecycle from drafting to compliance tracking and follow-ups.
- Prepared monthly financial statements for internal review and compliance.
- Mastered a new construction management system; managed jobs end-to-end from opening to closeout and invoicing.
Business Development Manager
Pexium / Sales Dash / Book Factory
Remote
05.2020 - 11.2023
- Increased B2B client base by 40% through funnel optimization and automated tracking.
- Eliminated eight bottlenecks across sales/operations, reducing cycle time by 15 days and mitigating compliance risks, safeguarding ~$120K/day in revenue.
- Managed compliance for Amazon client accounts, enhancing service for > $6M in annual sales.
- Owned sales-funnel program; coordinated engineering, finance, operations for 100% on-time delivery and developed weekly KPI dashboards with 15+ metrics.
- Transformed raw Excel into automated funnel, saving 12+ hours/week on manual reporting.
- Integrated Amazon Seller Central, Asana, Slack, and Trello with zero downtime during a 6‑week migration.
- Led Constant Contact rollout; finished 2 weeks ahead of an 8‑week plan.
- Standardized 400+ product titles for searchability and compliance; designed data‑driven storefront (+18% conversion).
- Managed quality audit of 3,000+ SKUs; corrected discrepancies with zero‑error accuracy over six months.
- Built SOPs for 25+ workflows; created training materials and onboarded a 5‑person team.
Operations Manager
Tommy T's Comedy Club & Steakhouse
Pleasanton
08.2011 - 04.2021
- Supervised high‑volume operations; implemented processes that increased F&B profits by 8.5% and improved guest satisfaction.
- Proposed and implemented operational efficiency improvements, enhancing team resilience in high-pressure environments.
- Coordinated nightly execution across FOH, BOH, security, executives, owners, and talent, ensuring seamless end-to-end event production.
Executive Assistant to CEO / Accounting Manager
Pexium / Book Factory
Blackhawk
02.2013 - 04.2015
- Assisted CEO in three startups (e-commerce, software, manufacturing), streamlining cross-company operations.
- Managed calendars/communications and coordinated engineering, sales, and account management.
- Coordinated calendars, communications, and collaboration among engineering, sales, and account management teams.
Education
Bachelor of Science - Management
University of Phoenix
Remote07-2025
Certificate of Completion - Business: Supervisory Management
Las Positas College
Livermore, CA01-2013
Associate of Science - Social Sciences
Las Positas College
Livermore, CA05-2010
Skills
HR Systems & Tools: Rippling
ATS/HRIS, ADP (familiar)
Compliance & Policies: Crossindustry
regulatory adherence,
HR best practices, onboarding,
contract audits
Analytics & Reporting: Data
metrics analysis, KPI
dashboards, process
optimization
Project Management:
Agile/Scrum, Change
Management, Internal &
External Stakeholder
Collaboration
Tools: Microsoft 365/Google
Workspace, Asana/Trello
/Notion, Salesforce/ATS
Integrations, AI Automation
(Copilot, Gemini)
Soft Skills: High empathy/EQ,
independent/collaborative
work style, multi-tasking in
dynamic environments,
attention to detail
Certification
- Notary Public (CA), 2022–2026
- CAPM, In Progress
Timeline
Recruitment Operations Specialist
University Medical Partners
03.2024 - Current
Project Finance Specialist (Interim)
LegaC Group (Red Top & Point1)
12.2023 - 02.2024
Business Development Manager
Pexium / Sales Dash / Book Factory
05.2020 - 11.2023
Executive Assistant to CEO / Accounting Manager
Pexium / Book Factory
02.2013 - 04.2015
Operations Manager
Tommy T's Comedy Club & Steakhouse
08.2011 - 04.2021
Bachelor of Science - Management
University of Phoenix
Certificate of Completion - Business: Supervisory Management
Las Positas College
Associate of Science - Social Sciences
Las Positas College