Sarah Williams
Highland,CA
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
19
19
years of professional experience
Work History
Purchasing Manager
Signature Builders
Hacienda Heights, CA
03.2024 - Current
- Coordinated the collection and organization of project plans for new residential construction.
- Distributed plans to subcontractors for bidding, negotiated pricing, and awarded contracts based on competitive bid analysis.
- Compiled and analyzed bid data in Excel, including cost per square foot and total home pricing, to support budgeting and decision-making.
- Prepared Payment Schedules, and Purchase Orders to support construction operations.
- Tracked and monitored payments to ensure accuracy, proper allocation, and timely processing.
- Collect signed Payment Schedules, Scope of Works and Master Sub Agreements.
Sr Sales and Closing Coordinator
Lennar Homes, Inc.
Corona, CA
03.2016 - 03.2024
- Reviewed and verified purchase agreements for new home sales, ensuring accuracy and compliance with company standards.
- Audited pricing details to confirm alignment with current pricing structures and approvals.
- Managed accounts payable functions, including invoice reconciliation, payment processing, and tracking outstanding balances.
- Prepared final contract amendments for loan document generation; collaborated closely with loan officers and escrow agents to ensure timely and efficient closings.
- Handled a high volume of critical email communications, responding promptly and professionally.
- Entered and maintained data in systems such as JD Edwards (JDE), Salesforce, and Excel to generate daily and weekly management reports.
- Participated in weekly meetings to review the status of sales, loans, and upcoming closings.
- Processed wire requests, refunds, and check requests with a high level of accuracy and attention to detail.
- Balanced and closed out month-end sales and closings while coordinating with accounting departments.
- Oversaw operations across 30+ communities simultaneously, ensuring smooth workflow and adherence to deadlines.
Escrow Manager
Frontier Homes
Rancho Cucamonga, CA
03.2015 - 03.2016
- Reviewed purchase agreements for new home sales to make sure they were accurate and followed company guidelines.
- Checked pricing to ensure it matched current rates and approvals.
- Handled accounts payable tasks, including matching invoices, processing payments, and tracking balances.
- Prepared final contract updates for loan documents and worked with loan officers and escrow teams to keep closings on schedule.
- Responded to a high volume of important emails in a timely and professional manner.
- Entered and updated data in JD Edwards (JDE), Salesforce, and Excel to create daily and weekly reports.
- Attended weekly meetings to review sales, loan progress, and upcoming closings.
- Processed wire transfers, refunds, and check requests carefully and accurately.
- Helped complete month-end sales and closing tasks while working with the accounting team.
- Supported operations across 30+ communities and helped keep everything running on track.
Waitress Supervisor
Celebrities Sports Bar and Grill
San Bernardino, CA
09.2007 - 03.2015
- Provided friendly and attentive customer service in a fast-paced restaurant environment.
- Took customer orders accurately, served food and beverages, and handled payments.
- Assisted with creating and organizing employee schedules.
Education
High School Diploma -
San Andreas High School
Highland, CA06.1999
Skills
- Customer service
- Data entry
- Office administration
- File organization
- Strong problem solver
- Documentation and recordkeeping
- Excel spreadsheets
- Invoice processing
Timeline
Purchasing Manager
Signature Builders
03.2024 - Current
Sr Sales and Closing Coordinator
Lennar Homes, Inc.
03.2016 - 03.2024
Escrow Manager
Frontier Homes
03.2015 - 03.2016
Waitress Supervisor
Celebrities Sports Bar and Grill
09.2007 - 03.2015
High School Diploma -
San Andreas High School