Sarah Tu
Irvine
Summary
Results-driven healthcare administrative professional with extensive experience supporting executive leadership, coordinating multi-site operations, and ensuring regulatory compliance across California offices. Master’s-prepared with expertise in reporting, financial tracking, contract management, and patient care coordination. Recognized for strong organizational skills, adaptability, and commitment to operational excellence.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive Assistant to the SVPO and General Manage
VITAS Healthcare
Irvine, CA
04.2022 - Current
- Coordinated comprehensive travel logistics, ensuring seamless scheduling and arrangements for executive team members throughout California.
- Facilitated seamless execution of meetings and events by coordinating logistics, including venue selection and accommodation arrangements.
- Facilitated contract preparation, negotiation, and management through collaboration with staff, medical offices, and external vendors.
- Achieved accurate daily expense tracking and reconciliation, contributing to financial integrity. Delivered comprehensive monthly financial reports for management review, enhancing decision-making. Collaborated with accounting to optimize billing and expense tracking processes.
- Analyzed data and produced daily and weekly reports for distribution to all levels of management and staff.
- Managed the process of submitting state applications for personnel and office location changes across California, guaranteeing compliance with applicable state regulations.
- Coordinated and streamlined meeting and appointment schedules for senior leadership, enhancing overall time management efficiency.
- Analyzed and refined administrative workflows, specifically targeting enhancements in supply management and scheduling systems.
Patient Care Secretary
VITAS Healthcare
Irvine, CA
05.2021 - 04.2022
- Developed and organized weekly meeting agendas to guarantee thorough discussion of all relevant topics.
- Trained and mentored new staff on administrative procedures and systems used within the organization.
- Administered and upheld discipline-specific schedules to facilitate seamless shift organization.
- Executed systematic updates and closures of patient charts and accounts, adhering to established organizational protocols.
- Ensured timely preparation and revision of billing documents to maintain precise coding and billing cycles.
- Coordinated patient admissions and discharges, ensuring seamless transitions and compliance with healthcare protocols.
- Processed medical records with attention to detail, maintaining confidentiality and accuracy in documentation.
- Supported interdisciplinary teams by facilitating communication between patients, families, and healthcare providers.
Assistant Facilities Planner
CL Consulting, Inc.
Rancho Santa Margarita, CA
10.2018 - 05.2021
- Conducted needs assessments to determine requirements for facilities upgrades and renovations.
- Coordinated efforts with school districts and architects to ensure timely submission of applications for state-funded school facilities projects while meeting all compliance requirements.
- Analyzed funding opportunities and established grant strategies to secure financial resources for facility development projects.
- Organized, reviewed and archived contracts and bid documents to support auditing and compliance.
- Designed and standardized training templates to streamline the onboarding process for new team members.
- Spearheaded development of market expansion strategies by identifying growth opportunities and aligning initiatives with organizational objectives.
Education
Master of Healthcare Administration - Healthcare Management
Western Governors University
Salt Lake City, UT10-2023
Bachelor of Science - Sociology
University of California, Riverside
Riverside, CA03-2018
Skills
- Project Management
- Process Improvement
- Data Analysis
- Strong problem solver
- Team Leadership
- HIPPA Compliance
- Scheduling
- Calendar management
Certification
- McKinsey.org Forward Program - 2025
Timeline
Executive Assistant to the SVPO and General Manage
VITAS Healthcare
04.2022 - Current
Patient Care Secretary
VITAS Healthcare
05.2021 - 04.2022
Assistant Facilities Planner
CL Consulting, Inc.
10.2018 - 05.2021
Master of Healthcare Administration - Healthcare Management
Western Governors University
Bachelor of Science - Sociology
University of California, Riverside