Sarah Steneken
Emeryville,CA
Summary
Detail oriented Executive Assistant with 8+ years of experience supporting senior leadership in fast-paced environments. Skilled in managing complex calendars, coordinating travel, and preparing materials for high-level meetings. Adept at supporting multiple executives, maintaining confidentiality, and streamlining operations. Known for strong organizational skills, exceptional communication, and building productive relationships with internal and external stakeholders. Proven ability to anticipate needs, manage priorities, and optimize efficiency.
Overview
9
9
years of professional experience
Work History
Executive Assistant
Piper Sandler
04.2024 - Current
- Provide high-level administrative support to three Managing Directors, managing complex calendars, travel logistics, and prioritizing daily activities to ensure seamless executive operations.
- Coordinate and prepare materials for meetings, presentations, and conference calls, ensuring all three executives are well-prepared and aligned across multiple projects and initiatives.
- Act as the primary liaison between the Managing Directors and clients, stakeholders, and internal teams, fostering strong relationships to facilitate clear communication and project success.
- Handle confidential and sensitive information with discretion, ensuring compliance with company policies and maintaining the highest level of confidentiality.
- Organize and manage extensive travel arrangements for three executives, including complex international itineraries, accommodations, and expense reporting.
- Lead the coordination of executive-level events, meetings, and offsite business functions, ensuring attention to detail and alignment with company goals.
- Prioritize and manage high-volume email correspondence, handling urgent matters, drafting responses, and ensuring that communication is timely and effective.
- Efficiently manage overlapping responsibilities for multiple executives, ensuring timely follow-ups, action items, and project deliverables are tracked and completed.
- Provide seamless office support, including maintaining office supply inventories, overseeing office equipment, and ensuring a well-organized and efficient work environment for the Managing Directors.
Executive Assistant
McKinsey & Company
05.2017 - Current
- Managed complex, high-priority calendars for two Expert Partners based in Washington D.C. and London, ensuring seamless coordination across time zones and competing demands.
- Scheduled and facilitated high-stakes meetings with global clients, maintaining strong, ongoing relationships with both current and past clients to support business development.
- Efficiently resolved frequent scheduling conflicts, employing proactive problem-solving and adaptability to meet dynamic business needs.
- Organized intricate travel arrangements for executives, including multi-destination trips across several cities or countries within the same week, optimizing logistics and ensuring smooth transitions.
- Managed time allocations and billing processes, ensuring accuracy and alignment with company policies and client expectations.
- Prioritized and responded to hundreds of emails daily, ensuring timely communication and swift resolution of urgent matters.
- Coordinated and prepared all logistics and materials for key meetings, arranging spaces, managing attendee needs, and taking detailed notes to support follow-up actions.
- Mentored and coached new hires and partner assistants, fostering professional growth and maintaining strong, collaborative relationships with colleagues across various departments.
- Processed travel expenses and reimbursements for executives, ensuring adherence to company policies and timely submission.
- Prepared executive-level documents, reports, and presentations using advanced software tools, ensuring high-quality deliverables for executives and board members.
- Occasionally represented the firm at client meetings across the United States, supporting business initiatives and maintaining strong client relations.
Administrative Office Assistant
Lowe's Home Improvement
04.2016 - 05.2017
- Managed all cash inflows, accurately handling, counting, and depositing funds in compliance with company procedures and security protocols.
- Organized and maintained money tills at store opening and throughout the day, ensuring readiness for transactions and efficient cash flow management.
- Oversaw all monetary paperwork, ensuring proper sorting, filing, and record-keeping to meet organizational and auditing standards.
- Held sole responsibility for the store’s money safe, adhering to stringent safety and protection requirements to ensure secure handling of cash and assets.
- Maintained detailed logs to document any monetary discrepancies, proactively initiating and managing investigations to resolve issues promptly and accurately.
Education
Pasco Hernando State College
New Port Richey, FL05.2017
Skills
- Software efficiency (eg, Outlook, Excel, Word, Adobe, PowerPoint)
- Calendar management
- Travel coordination
- Expense reporting
- Organization
- Time management
- Conflict Resolution
- Project Planning
- Interpersonal skills
- Active Listening
- Oral communication
- Critical Thinking
Timeline
Executive Assistant
Piper Sandler
04.2024 - Current
Executive Assistant
McKinsey & Company
05.2017 - Current
Administrative Office Assistant
Lowe's Home Improvement
04.2016 - 05.2017
Pasco Hernando State College
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