Sanja Drobac

At a Project Coordinator at Cion, I play a critical role in supporting both Cion's Regional and National Commercial and Public Building team deliver best-in-class engineering consulting services from coast to coast. Liaising with Cion | NORR team-members, as well as our valued clients and sub-consultants, I ensure the effective distribution and coordination of both technical and administrative information throughout the entirety of the project lifecycle. In other words, I facilitate communication with key project stakeholders to maintain alignment and clarity of project deliverables.

My responsibilities include leading the document control and exchange process, coordinating and maintaining schedules for milestone documentation, including RFIs, and Project Change Orders. I regularly attend internal project meetings, capturing and distributing minutes while following-up on important action items. Collaborating with the Project manager, I assist in the accurate processing of close-out documents and prepare monthly client invoices and sub-consulting agreements in conjunction with the accounting team. By maintaining project information according to Cion | NORR filing standards and utilizing advanced software skills, I produce reports and documents that support overall project efficiency-delivering exceptional services to our clients on time and within budget.

As a Marketing and Office Administration Coordinator at Cion, I enjoy the unique opportunity of providing dedicated marketing support to the team while managing various project coordination tasks. This role allows me to work at the intersection of two dynamic Engineering and Building Science firms. I craft marketing content and develop proposals that highlight Cion's deep knowledge in the consulting industry, which in turn strengthens NORR Group's positioning as a leader in the realm of Engineering and Architecture.

Daily tasks included creating and updating Cion's Marketing material – brochures, project cut sheets, banners and other promotional material, organizing and attending trade shows, conferences, lunch and learn events, keeping the company's website up-to-date, developing and maintaining staff Resumes database, planning social events, and coordinating other marketing initiatives, as requested by the Management and Marketing team.

Additionally, I support Cion's team in numerous administrative tasks such as: managing proposal tracking spreadsheets and running reports, providing different documents requested both by staff and clients, developing and updating document templates, working in company's CRM software and well as other software solutions, as per clients needs, managing office related tasks, such as supply management and other office organization related tasks.

· Develop and implement recruiting strategies to source the best talent.

· Review job descriptions to understand the needs of the hiring manager.

· Advertise job openings on job boards, social networks, career websites and other potential recruiting platforms.

· Screen resumes and job applications, conducting initial interviews to assess applicant's suitability for the role.

· Conduct reference checks and coordinate background checks if necessary.

· Coordinate and schedule interviews between candidates and hiring managers.

· Provide regular updates to hiring managers on candidate status and recruitment process.

· Build and maintain a network of potential candidates through proactive market research and ongoing relationship management.

· Negotiate employment contracts and extend job offers.

· Attend job fairs and recruitment events to source potential candidates.

· Ensure compliance with all local, state, and federal regulations regarding employment.

· Ensuring appropriate turnaround time on all data entry.

· Reviewing and entering data information into the appropriate databases.

· Proactively verifying data through source documents.

· Monitoring and updating existing data when required.

· Retrieving data for team members upon request.

· Performing data searches.

· Complying with security backups and regular checkups to ensure the safety of the data being stored.

· Performing preparation of contracts and other documents required for the employment status registration, changes or cancellation.

· Performing employment status registration, changes or cancellation.

· Coordinating and monitoring annual absence of leave, overtime work, maternity and sick leave.

· Completing and issuing various certificates to employees (on income level, bank confirmation, etc.).

· Preparing business documentation for submission to accounting department.

· Coordinating and monitoring activities related to wages, costs benefits, refunds and reporting on a legal basis, monthly payments and benefits.

· Maintained and updated CRM system. Maintained multiple electronic databases and hard-copy files.

· Managing process of work permits completion and submittal on behalf of foreign employees to Government agencies.

· Interpreting and advising on Labor law.

· Cooperating with Outsourcing HR companies, student and youth organizations and other relevant internal and external partners. Scheduled and conducted interviews with candidates.

· Preparation, coordination and deliver of Induction training and various training programs to all employees according to the annual budget.

· Develop a wide variety of written materials for staff /forms, procedures, brochures, newsletters; working closely with all departments, assisting line managers to understand and implement policies and procedures. Developing and updating Job descriptions.

Translating tasks, as requested by direct superior or other staff (English and Greek).