Sandra Shell
Volunteer & Events Coordinator & Senior Administrative Executive
Frisco,Texas
Summary
After relocating from Frisco, Texas to Edmond, Oklahoma, I desire to obtain a position of employment in my field of expertise.
Overview
15
15
years of professional experience
Work History
Volunteer and Special Events Coordinator
City of Frisco
10.2021 - Current
- I work directly with the Special Events Manager to produce and execute over 20 annual events for the City of Frisco, as well as various building openings and ribbon cuttings like the new Municipal Court and new Library in Frisco. I have had 3 plus years of experience working on all annual events.
- Provided exceptional support for event management tasks, resulting in smoothly executed functions that exceeded expectations.
- Managed Volunteer Portal, BetterImpact, including Volunteer Recruitment & Orientation.
- Facilitated communication between volunteers and staff members through regular updates via newsletters or social media platforms.
Senior Administrative Assistant
Communications And Media Relations, City Of Frisco
09.2020 - 10.2021
- Administrative Responsibilities: In addition to most of the above-mentioned responsibilities, I have been able to submit the new fiscal year budget for the department. I have been organizing the department’s annual contracts for the current year's purchase orders and processing invoices for payment of bills. I monitor all department POs to ensure they are current and closed when possible. I reconcile my own P-Card purchases and assist in the ED’s P-Card and AmEx transactions and statements.
- Volunteer Assistance/Coordination Experience: In my role as the Senior Administrative Assistant, of the Communications and Media Relation Department, I was able to step in and assist during city events such as HalGLOWeen, Merry Main Street, Frisco Freedom Fest, and Town Hall Meetings. Some of the responsibilities have been to check in volunteers, set up and tear down events, communicate with other departments during the planning process, and sign off on volunteer hours when the coordinator was out of the office. Helped direct incoming volunteers on how to sign up for volunteer positions in the online system. Am familiar with and have navigated some parts of the Better Impact online volunteer system.
Senior Administrative Assistant
Visit Frisco, City Of Frisco
02.2017 - 09.2020
- Administrative Responsibilities: Managed calendar duties for the Executive Director, contributed to and helped plan staff development training and team building, recorded all minutes, and distributed them for all board meetings, coordinated the planning of all board meetings, and prepared materials for board meetings and board orientations. I posted all agendas and minutes for each board meeting in the city’s system of records. Created monthly reports for budget planning and board reports. Assisted all sales managers with travel plans including registrations for conferences, hotel reservations, and booked airline reservations for all sales representatives from Visit Frisco for the COF. Arranged tours of neighboring cities highlights for the Board Members of Visit Frisco. Processed all purchase orders, release orders, and change orders.
- Volunteer Assistance/Coordination Responsibilities : While at the Visit Frisco office, I coordinated volunteers to come in regularly for the Marketing/Communication team to get information packaged, processed, and distributed. Also, I coordinated registration clerks for coverage at local conferences at the Convention Center for the various groups brought into Frisco by the Sales Managers at VF. Helped to set up and check in volunteers at the annual Volunteer Appreciation Event in 2019 for the COF.
Executive Administrative Assistant
Frisco Family Services
10.2013 - 2 2016
- Administrative Responsibilities: Managed all calendar duties for the ED, took notes and distributed them for all staff and board meetings, planned all staff development training each quarter, coordinated all board meetings and prepared materials for board meetings and board orientations, helped with reception duties as a backup support to the office manager. Experienced in Micro Soft Office, Excel, and Power Point technology software programs.
- Development Responsibilities: Received and processed monetary donations using Donor Perfect programming. Sent all letters of appreciation/acknowledgement for all donations. Analyzed giving trends of donors and created various reports for the Development Director. Wrote grants for the agency and secured funds from various corporations and local businesses.
- Volunteer Coordination Responsibilities: Volunteered for Frisco Family Services in various capacities for 12 years including Food Pantry, Special Events, Volunteer Services Manager’s Assistant, Gala Committee Co-Chair, and Trainer for New Volunteer Orientation and Speakers Bureau. Was named Volunteer of the Year in 2012.
- Special Event Fundraising Responsibilities: While employed at FFS, I assisted in planning all fundraising events including securing sponsor funding for the Annual Fundraising Gala and the Annual Mayor’s Golf Tournament events. Represented FFS at the Frisco Chamber of Commerce events. Trained volunteers in bi-monthly orientations on how to be a representative of FFS as a volunteer. As a part of the Speaking Bureau, I represented FFS by speaking to various groups in Frisco including churches, Boy Scouts, Senior Citizens, Frisco Women’s League, Young Men’s Service League, and local businesses sharing volunteer opportunities and the mission for FFS.
Old World History/Bible Teacher 6th grade
Legacy Christian Academy
08.2009 - 01.2010
1st / 2nd grade classroom teacher
Buckner Elementary Performing Arts Magnet
8 1994 - 5 2000
Education
Bachelor of Science in Education - Elementary Education
Kansas Newman University
Wichita, KSElementary Education
Wichita State University
Wichita, KSEducation
Southwestern Oklahoma State University
Weatherford, OKSkills
- Special Event Planning & Execution
- Volunteer Coordination
- Executive Administration & Management
- Operations Support
- Recordkeeping & Data Entry
References
Marla Roe
Executive Director, Visit Frisco
marla@visitfrisco.com, 469-514-5046
Cara Blackmon
Special Events Manager, Town of Little Elm
cblackmon@littleelm.org, 214-536-7094
Annette Stewart-Rollins
President, Wellness M.D. Centers
arollinstx@gmail.com, 214-718-0818
Timeline
Volunteer and Special Events Coordinator
City of Frisco
10.2021 - Current
Senior Administrative Assistant
Communications And Media Relations, City Of Frisco
09.2020 - 10.2021
Senior Administrative Assistant
Visit Frisco, City Of Frisco
02.2017 - 09.2020
Executive Administrative Assistant
Frisco Family Services
10.2013 - 2 2016
Old World History/Bible Teacher 6th grade
Legacy Christian Academy
08.2009 - 01.2010
1st / 2nd grade classroom teacher
Buckner Elementary Performing Arts Magnet
8 1994 - 5 2000
Bachelor of Science in Education - Elementary Education
Kansas Newman University
Elementary Education
Wichita State University
Education
Southwestern Oklahoma State University
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