Sandra Rayner
Wicklow,Canada
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
20
20
years of professional experience
Work History
Office Manager/EA to VP Applied Technology
McCain Foods Limited
Florenceville-Bristol, Canada
04.2018 - 12.2024
- Provide administrative support directly to the VP Applied Innovation and ATI Directors including but not limited to calendar management, travel booking, T&E, budget analysis, forecasting, financial reporting.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and participating in ongoing safety programs and eLearnings.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Trained personnel in McCain systems and enforced participation in exercises focused on developing key skills.
- Ordering of all office and pilot line supplies in Coupa ordering system, credit card orders, online ordering and local ordering/pickup
- Process orders and confirm receipt
- Invoice inquires and approval and processing
- Coupa SuperUser, SAP SuperUser, Travel delegate and Sharepoint administrator for facility and global partners
- Process expense claims for VP, Directors, co-workers and self as needed
- Provide administrative support directly to Director R&D Global Pilot Network and Director Tech Innovation & Applied Research and ATI team globally
- Book tours, Outlook and Microsoft Teams meetings, tele-presence etc for colleagues using MS Office 365 system
- Proficient in MS Outlook, Excel, Word and PowerPoint, Teams, Coupa, SAP, Concur, Sharepoint etc
- Assist with AOP, forecasting, financial reporting, budgets etc (monthly financial reports in SAP system and OneStream for both the ATI and PPTC groups
- Payment of all invoices related to facility operation including NB Power, operating permits, government invoices, inspections, couriers, building fuel, company vehicle, farmers, suppliers, vendors etc
- Assist with onboarding of new employees, ordering cell phones, laptops, system access, welcome kits etc
- Setup of AMEX and Mastercard accounts, ordering office equipment and supplies, assigning building swipe card access, requesting access to McCain specific systems such as Sharepoint, Coupa, SAP etc
- Create, update and maintain multiple spreadsheets, SR&ED, vacations, out of office, energy usage, fuel usage, etc
Administrative Assistant
McCain Foods Limited
Florenceville-Bristol, Canada
10.2004 - 04.2018
- Company Overview: Potato Processing Technology Centre
- Executed record filing system to improve document organization and management
- Scheduled office meetings and client appointments for staff teams
- Sorted and distributed office mail and recorded incoming shipments for corporate records
- Ordering of supplies for facility through SAP ordering system
- Provide administrative support to facility manager and office manager as well as all other members of facility
- Arrange company functions and meetings, wifi setup for guests and employees etc
- Generated reports and typed letters in Word and prepared PowerPoint presentations
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Coached new employees on administrative procedures, company policies and performance standards
- Potato Processing Technology Centre
Education
Accounting 101 - Accounting And Finance
University of Presque Isle
Maine, USA05-2015
Diploma With Honors - Medical Administrative Assisting
Newfoundland Career Academy
St. John's, NL06-1995
High School Diploma -
Roncalli Central High School
Avondale06-1993
Skills
- Office management
- Organizational skills
- Office administration
- Administrative support
- Scheduling
- Inventory control
- Staff management
- Employee supervision
- Financial reporting
- Financial tracking
- Expense reporting
- Staff training
- Event coordination
- Travel coordination
- Policy and procedure modification
- Technical support
- Budgeting expertise
- Report writing
- Budget administration
- Senior leadership support
- MS office
- Decision-making
- Professional and courteous
- Administration and reporting
- Onboarding and orientation
Languages
English
Native or Bilingual
Timeline
Office Manager/EA to VP Applied Technology
McCain Foods Limited
04.2018 - 12.2024
Administrative Assistant
McCain Foods Limited
10.2004 - 04.2018
Accounting 101 - Accounting And Finance
University of Presque Isle
Diploma With Honors - Medical Administrative Assisting
Newfoundland Career Academy
High School Diploma -
Roncalli Central High School