Sandra Ferrara
Fountain Valley
Summary
Outgoing and self-motivated professional with great desire to continue learning and growing in my role as Executive Administrative Assistant. Skilled in meeting needs for internal clients as well as external, delivering highest level of service.
Overview
28
28
years of professional experience
Work History
Senior Administrative Assistant
Sumitomo Pharma America
Irvine, CA
01.2022 - Current
- Coordinated executive schedules and managed complex travel arrangements for senior leadership.
- Manage schedule and calendar management with attention to accuracy and detail.
- Developed comprehensive meeting agendas and prepared detailed minutes to ensure effective communication across departments.
- Plan and execute meetings, events, town halls.
- Other incidental duties.
Executive Assistant to General Manager
IQVIA
03.2016 - 12.2021
- Bilingual Executive Assistant to General Manager & Commercial Team.
- Coordinate travel plans & itineraries: flight, hotel & car
- Prepare expense reports
- Manage calendar for General Manager & Commercial Team
- Organize weekly Team Meetings with countries in Southern Cone & Latin America Team: prepare presentation in Power Point and Excel.
- Translate Spanish to English for General Manager & Team
Bilingual Executive Assistant to HR Director
I.B.M. Support Center
10.2009 - 05.2016
- Manage incoming mail and calls for HR Director
- Coordinate meetings with other departments weekly. Take minutes in weekly meetings.
- Prepare Department budget control presented in monthly meetings to Leadership Team
- Coordinate travel plans (Hotel & Flight)
Bilingual Executive Assistant to HR Director
Exxon Mobil Business Support Center
05.2007 - 09.2009
- Screen incoming calls and reply to mails
- Prepare expense reports and oversee budget for HR
- Maintain high level of confidentiality with documents & information
- Organize weekly meetings with Department Head Leaders
Bilingual Executive Assistant, Marketing Director
Boston Scientific Corporation
05.1998 - 04.2007
- Organize and participate in weekly meetings with other departments
- Update budget for Marketing
- Prepare presentations for Conferences and Annual Medical meetings
- Prepare expense reports
- Coordinate Travel arrangements for team
Education
Bachelor of Arts - Spanish Literature
University of California
Irvine, CaliforniaMaster of Arts - Psychology
University of California, Irvine
Irvine, CA12-1995
Ph.D. - Psychology
University of California, Irvine
Irvine, CA05-2028
Skills
- Proficient in Microsoft office
- Executive support experience
- Project coordination expertise
- Expert time management
Languages
Spanish
Timeline
Senior Administrative Assistant
Sumitomo Pharma America
01.2022 - Current
Executive Assistant to General Manager
IQVIA
03.2016 - 12.2021
Bilingual Executive Assistant to HR Director
I.B.M. Support Center
10.2009 - 05.2016
Bilingual Executive Assistant to HR Director
Exxon Mobil Business Support Center
05.2007 - 09.2009
Bilingual Executive Assistant, Marketing Director
Boston Scientific Corporation
05.1998 - 04.2007
Bachelor of Arts - Spanish Literature
University of California
Master of Arts - Psychology
University of California, Irvine
Ph.D. - Psychology
University of California, Irvine