Sancha Miller
Ottawa
Summary
I have been an AS-03 Indeterminate Public Service employee since October 2001. Since October 7, 2019, I have been working in the Director General’s Office, Atmospheric Science & Technology Directorate within the Science & Technology Branch at Environment & Climate Change Canada as the Executive Assistant and more recently as the Personnel Management Planner. I am a highly motivated, bilingual, positive and dedicated person who is client-oriented, always eager to serve and provide excellent client service. I take pride in the work I do, the service I give, and I always want to evolve and learn new skills. I am very keen to take on new challenges and additional responsibilities.
Overview
25
25
years of professional experience
Work History
AS-03 Personnel Management Planner to the Director General, Atmospheric Science & Technology Directorate Science & Technology Branch
Environment & Climate Change Canada
01.2023 - Current
- Branch Co-Liaison & Core-Member on the Science & Technology Mental Health Committee: track, monitor, and update action plans, maintain correspondence and lead communication responses. I received an ADM Award for my hard work and dedication as part of the STB MH Committee. I provide invaluable support to the branch champion and continue to demonstrate significant leadership in this work.
- Corporate ECCC level coordinator for our River Road building: Maintain correspondence, lead communication and coordinate/organize events to support the Acting Senior Building Officer (SBO) at River Road Building. Respond to requests within established timelines and deliverables. Share timely information with staff as appropriate to inform of actions/status. Store appropriate documents in necessary electronic repositories. Review/maintain/bring forward document management best practices. I received an instant award and recognition for my work on the Take Our Kids to Work Day initiative.
- Mentoring, guiding and support of new AS-01s/AS-02s
- I created an MS 365 Atmospheric Science and Technology (ASTD) Employee Training Survey and worked on the results and key findings via a PowerPoint presentation for the Director General
- Organize, maintain analyses and recommend next steps for the ASTD PSES Results
- Owner and responsible for 3 generic inboxes: Lead to respond to all enquiries and concerns
- Maintain the ASTD Org Charts
- Track and coordinate with the Divisions the ASTD HR Planned Staffing document
- Track Program Metrics and coordination and follow-up on all the Performance Agreements, HR Vacation Cash, the Mandatory Training for all ASTD
- Tracking of the Telework Agreements
- Translate internal emails towards EN or FR text as I am a bilingual DGO employee
AS-03 Executive Assistant to the Director General, Atmospheric Science & Technology Directorate Science & Technology Branch
Environment & Climate Change Canada
10.2019 - 01.2023
- Organize and maintain the Director General's agenda, meetings, documents related to meetings, prepare agenda items for management meetings, coordinate requests to the respective teams for response.
- Provide administrative services and direct enquiries to the appropriate area for resolution.
- Translate short internal emails towards EN and/or FR text as the bilingual DGO employee and coordinate all other science related documents to the Translation Bureau
- Coordinate and track documents to the relevant area for action and proofread all documents for final approval. Organize and maintain the Director's agenda, meetings
SP-04 Assistant to Director, Corporate Compensation Division, Workplace Relations and Compensation Directorate, Human Resources Branch
Canada Revenue Agency
04.2018 - 10.2019
- Organize and maintain the Director's agenda, meetings, prepare agenda items for management meetings, coordinate ATIPS/Privacy requests to the respective teams for response.
- Provide administrative services. Direct enquiries to appropriate area for resolution.
- Coordinate and track documents to the relevant area for action and proofread all documents for final approval.
AS-01 Assistant to Director General, Operations Directorate, Human Resources Services Branch
Employment and Social Development Canada
02.2008 - 04.2018
- Responsible to schedule, organize and maintain the daily schedule and prepare travel arrangements and complete all travel claims as well as coordinate ATIPS/Privacy requests.
- Analyze, process and coordinate all incoming emails and proofread all documents prior for signature and return them if corrections or formatting is required.
- Interpret a wide range of work-related directives, procedures/guidelines, coordinate ministerial requests by using our Webcims tracking system and assign the requests.
- Liaise, coordinate administrative work with other divisions, senior officials via email, in person, telephone, and communicate effectively both orally and in writing with senior management.
- Coordinate translation requests as well as translate short texts from French to English.
- Prepare and finalize letters of offers and complete quality control and formatting; as well as preparing side notes from my DG to ADM or to DM.
- Also had the opportunity as A/AS-02 in this position
Acting, AS-02 Coordinator, Linguistic Services, Corporate and Management Services
Employment and Social Development Canada
06.2006 - 02.2008
- Processed and coordinated the translation requests (while using the Linguistic tracking system called “Goldkey”).
- Dealt with various levels of clients regarding their requests and concerns, as well as internal and external translation service providers and freelancers in a stressful environment.
- Coordinated various requests with internal translators, revisers, editors, as well as those sent to external translation sources.
AS-01 Assistant to Director Corporate and Management Services
Human Resources and Social Development Canada
01.2006 - 06.2006
- Maintain and schedule meetings and conference calls.
- Coordinate various documents and coordinate logistics for meetings.
- Provide general administrative services, such as managing and maintaining a filing system, receiving and screening calls.
- Direct files and ministerial correspondence to appropriate Manager or officer.
AS-01 Administrative Coordinator to Director, Old Age Security Program Division
Social Development Canada
08.2005 - 01.2006
- Coordinate various documents: ministerial correspondence, briefing notes, briefing books.
- Coordinate travel arrangements and training for division staff.
- Maintained the agenda, coordinated logistics for meetings, filling and correspondence tracking.
Acting AS-02 and Acting AS-03 Scheduling Assistant to Minister
Minister Ken Dryden’s Office Social Development Canada
09.2004 - 07.2005
- Coordinated the Minister’s schedule, meetings, conference calls and travel arrangements
- Communicated and gathered information on a regular basis with other Min’s Offices, MP’s Offices, the Prime Minister’s Office, the Hill Office, the York Riding Office, Private Organizations and Stakeholders.
- Received meeting and event invitations; reviewed and discussed content with Chief of Staff and Political Staff and then called the organizations with our final decision.
- Gathered and organized all the necessary documents at the end of the day to be given to the driver for the Min’s meetings the following day.
Various Other Administrative Indeterminate Positions within ESDC
Employment and Social Development Canada
10.2000 - 08.2004
Education
Secondary School Graduation Diploma -
Louis-Riel High School
Gloucester, Ontario06.1995
Skills
- Microsoft 365
- Teams
- Outlook
- Word
- Excel
- PowerPoint
- Visio
- SharePoint
- HR systems
- PeopleSoft
- SAP
- HRG
- HR portals
- Internet research
- Google searches
Timeline
AS-03 Personnel Management Planner to the Director General, Atmospheric Science & Technology Directorate Science & Technology Branch
Environment & Climate Change Canada
01.2023 - Current
AS-03 Executive Assistant to the Director General, Atmospheric Science & Technology Directorate Science & Technology Branch
Environment & Climate Change Canada
10.2019 - 01.2023
SP-04 Assistant to Director, Corporate Compensation Division, Workplace Relations and Compensation Directorate, Human Resources Branch
Canada Revenue Agency
04.2018 - 10.2019
AS-01 Assistant to Director General, Operations Directorate, Human Resources Services Branch
Employment and Social Development Canada
02.2008 - 04.2018
Acting, AS-02 Coordinator, Linguistic Services, Corporate and Management Services
Employment and Social Development Canada
06.2006 - 02.2008
AS-01 Assistant to Director Corporate and Management Services
Human Resources and Social Development Canada
01.2006 - 06.2006
AS-01 Administrative Coordinator to Director, Old Age Security Program Division
Social Development Canada
08.2005 - 01.2006
Acting AS-02 and Acting AS-03 Scheduling Assistant to Minister
Minister Ken Dryden’s Office Social Development Canada
09.2004 - 07.2005
Various Other Administrative Indeterminate Positions within ESDC
Employment and Social Development Canada
10.2000 - 08.2004
Secondary School Graduation Diploma -
Louis-Riel High School
S L E Results
C, 2028-12-31, 2030-01-10, 30295971
Personal Information
- ID Type: Personal Record Identifier (PRI)
- ID Number: 30295971