Summary
Overview
Work History
Education
Skills
Other experiences
Languages
Timeline
Generic

Samira Tabtab

Boisbriand,QC

Summary

Organized and detail-oriented professional adept at supporting workplace projects from inception to completion. Responsibilities include managing project documentation, coordinating with vendors, and tracking budgets. Provides comprehensive administrative support, including communication with stakeholders, data collection, and preparing reports. Contributes to successful project execution and the efficient implementation of new workplace solutions.

Overview

17
17
years of professional experience

Work History

Facilities Coordinator

Genetec Inc.
Montreal, Quebec
11.2021 - Current
  • Efficiently managed invoice payments by overseeing supplier setup along with handling purchase requests/orders. Successfully managed permit requests including tracking project costs for report preparation. Handled reconciliation of credit card purchases while effectively managing service calls and equipment ordering.
  • Updated and maintained data using real estate and project management software while organizing documents in SharePoint.
  • Aided in identifying and resolving operational issues by contributing to the development of enhanced tools and procedures.

Receptionist - Customer Service Rep.

Audi Prestige
Montreal, Quebec
04.2007 - 06.2024
  • Timely and efficient call screening for a large quantity of incoming calls, resulting in outstanding customer service.
  • Assumes the role of rental agent alongside Enterprise-Rent a Car during periods of unavailability in the service department & rental fleet.
  • Managed the cash register for multiple departments including sales, parts, body shop, and service

Real Estate Facilities and Procurement Support Rep

Randstad Inc.
Montreal, QC
04.2016 - 05.2020
  • Managed service requests via different communication channels and maintained a database for activity reports and cost controls
  • Coordinated maintenance for various systems (HVAC, electrical, plumbing) and managed projects including renovations and relocations. Liaised with suppliers, subcontractors, IT department, and finance to ensure seamless execution.
  • Acted as primary point of contact for tenants, property managers, and facilitated security clearances at various locations (providing assistance for 47 nationwide offices).

Administrative Assistant

Construction Cogela Inc.
Montreal, Quebec
08.2012 - 06.2015
  • Project Coordination: Assist with scheduling, tracking project milestones, and coordinating between contractors, suppliers, and project managers to ensure timely completion of construction tasks.
  • Documentation Management: Maintain and organize project documentation, including contracts, permits, change orders, and progress reports, ensuring all records are up-to-date and accurate.
  • Administrative Support: Handle communication with stakeholders, process invoices and purchase orders, manage project-related correspondence, and provide general administrative support to the project team.

Education

Certificate in Business Essentials -

CONCORDIA
01.2018

High School Diploma -

École Secondaire Etienne-Brûlé
06-2006

Skills

  • Analytical Thinking
  • Clerical Support
  • Project Management
  • Document Management
  • Administrative Oversight
  • Project Coordination
  • Project assistance

Other experiences

  • Volunteer, Mon Nouveau Bercail, 2017, 2018, Assessing the needs of newcomers, collecting donations, and seeking partnerships
  • Garçon S.V.P. Catering Service, 2009 to 2012, Hostess and waitress at events

Languages

English
Native/ Bilingual
French
Native/ Bilingual

Timeline

Facilities Coordinator

Genetec Inc.
11.2021 - Current

Real Estate Facilities and Procurement Support Rep

Randstad Inc.
04.2016 - 05.2020

Administrative Assistant

Construction Cogela Inc.
08.2012 - 06.2015

Receptionist - Customer Service Rep.

Audi Prestige
04.2007 - 06.2024

Certificate in Business Essentials -

CONCORDIA

High School Diploma -

École Secondaire Etienne-Brûlé

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Samira Tabtab