Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Samira Alawi

Edmonton

Summary

Results-driven Construction Project Coordinator with 9 years of experience in residential and high-rise construction. Recognized for precision, adaptability, and effective cross-functional coordination. Expertise in permit management, project documentation maintenance, and facilitating communication among internal teams, trades, and municipal authorities. Proactive and detail-oriented professional capable of managing multiple deadlines and ensuring smooth construction timelines from start to finish. Committed to project success through accuracy, collaboration, and hands-on understanding of residential and high-rise building processes.

Overview

11
11
years of professional experience

Work History

Project Coordinator (High Rise Project)

TMG Builders
01.2021 - Current
  • Respond to RFIs (Requests for Information) and COs (Change Orders) promptly and accurately, ensuring effective communication between stakeholders.
  • Conduct thorough reviews of shop drawings and actively participate in field site reviews to ensure project compliance with specifications and requirements.
  • Assist in the change management process, meticulously assessing cost and schedule impacts and facilitating smooth execution of change orders.
  • Create and update project budgets and schedules, proactively identifying potential issues and providing timely alerts to the Project Manager.
  • Facilitate project team communications, ensuring seamless coordination between team members and documenting essential client meetings and interactions.
  • Ensure successful project closure by completing all necessary documentation handovers and post-construction inspections, obtaining final approvals.
  • Contribute valuable data and insights for month-end reconciliation, supporting accurate financial reporting and decision-making.
  • Collaborate effectively with clients, contractors, and internal departments, building strong professional relationships.
  • Demonstrate exceptional project coordination skills, including overseeing site meetings, pricing additional work, and resolving customer and third-party disputes.
  • Assist the Project Manager in preparing monthly progress invoices, reviewing accruals, and approving supplier and subcontractor invoices.

Project Administrator (High Rise Project)

Minto Group Inc.
01.2020 - 01.2021
  • In conjunction with Site coordinator responsibilities. Arrange Purchase Order (PO) of materials by sourcing over 30 suppliers to ensure budget restrictions are maintained within guidelines of VP of Operations.
  • Audit POS and invoices, provide significant cost analysis resulting in cost savings of over 10% forwarding while collaborating with cross department team of 10 monitoring and controlling budget and scheduling solutions.
  • Coordinate logistical contract documentation and delegate new policies to over 50 trades and assist with addressing corrections of drawings and contract documentation.
  • Delegate municipal inspections mandates to trades and construction team to ensure by-law and safety regulations are executed.
  • Achieved over 10 Employees recognition awards in the last year for team work, applause award for accomplishments, expedited documents, innovations, partnership, simplification and standing ovation award.

Site Coordinator (Low Rise & Mid-Rise Projects)

Minto Group Inc.
01.2018 - 01.2020
  • Works on several projects simultaneously, including low rise, midrise and currently high rise; processes paperwork with respect to purchasing, including invoices and purchase orders.
  • Schedules pre-construction meetings and frame walk appointments and followed up homeowners to inquire about the experience; prepares and prints PDI packages for site superintendents.
  • Coordinates service orders with trades and ensures sign offs were received from trade partners and homeowners; follows up on work orders to trades and update QApad.
  • Ensures receipt of all invoices and reconciles purchases; prepares and maintains logs for purchase orders and back charge notices; updates and monitors budgets for projects.
  • Maintains office supplies and organized and maintained office files; collects timesheets, prepares payroll in the SAP/Procore system and submit it to head office accounting.
  • Maintains project documentations such as project plans, meeting minutes, contracts, scope of work, purchaser selections, shop drawings etc.
  • Executes project close out requirements; supports H&S with safety requirements for projects (JHSC safety meetings, Tool box Talks, FORM 1000 and WSIB) and uploaded on e-compliance.
  • Orders drawings and maintains up to data on share folder for Site Superintend; responsible for preparation, tracking and distribution of all Contract documents and drawings.
  • Submits requests for equipment and materials from vendors; attends operational meetings to address any operating problems that arise and formulates strategies and tasks to ensure effective resolution.

Accommodation Supervisor & Project Administrator

Atco Structure and Logistics
01.2014 - 01.2018
  • Coordinated and managed multiple projects that support Operational Excellence; implemented, communicated and ensured compliance with all operating procedures, processes and policies.
  • Developed integrated strategies for lodge renovations in a timely manner; collected and analyzed data as well as publicized campaigns via print.
  • Drafted new site plans for Creeburn Lake Lodge renovation with firm focus to detail; ensured that technical platforms are built to specifications and code requirement.
  • Programmed work schedules and carried out inspections at various stages; provided architectural design solutions and services on both construction projects.
  • Created and presented design proposals as well as floor plans using CAD and Revit; reviewed and revised contract, project drawing and specifications while preparing detailed change proposals.
  • Developed, negotiated and maintained contracts with new as well as senior clients to ensure both parties had active and open lines of communication.
  • Took responsibility to ensure all daily/monthly reports were completed and submitted on time; set work schedules, weekly meetings and assign task for employees.
  • Worked with clients to ensure and manage room occupancy was in line with client allotment, charge sheets were processed accordingly.

Construction Site Administrator

Brookfield Residential
01.2014 - 12.2014
  • Conducted quality walks and re-inspections to enforce Brookfield Residential quality standards in all the new homes; booked and confirmed all PDI Inspections in a timely preparation.
  • Evaluated and analyzed relevant work functions for various situations in a proactive manner, whilst ensuring adherence to compliance per company guidelines.
  • Increased quality and efficiency dramatically through the continual application of robust and strong work ethic; assisted site Superintendents' in obtaining PDI sign-offs on a timely basis.
  • Maintained current contract information for purchasers, home owners and sub-contractors in Builder Lynx; responded to homeowner's requests for service/repair of items covered by warranty.
  • Developed strong functional and operational knowledge throughout the process; coordinated and monitored processes, tasks and functional procedures.
  • Contributed to team effort by accomplishing productivity goals and team objectives; assisted in effective development of policies and operating procedures to facilitate functional elements and ascertained goals.

Education

Architectural Technologies Diploma - Minor in Building Science with Honors

SAIT Polytechnic
Calgary, AB

Interior Design Diploma -

IDCO
Vancouver, BC

Construction Project Management Certificate -

George Brown College
Toronto, ON
01.2023

Skills

  • MS Word
  • Excel
  • Outlook
  • Access
  • PowerPoint
  • AutoCAD
  • Revit
  • Sketch Up
  • View Point
  • Procore
  • Problem-solving
  • Project coordination
  • Time management
  • Detail-oriented
  • Team coordination
  • Project management

Languages

English
Native or Bilingual

Timeline

Project Coordinator (High Rise Project)

TMG Builders
01.2021 - Current

Project Administrator (High Rise Project)

Minto Group Inc.
01.2020 - 01.2021

Site Coordinator (Low Rise & Mid-Rise Projects)

Minto Group Inc.
01.2018 - 01.2020

Accommodation Supervisor & Project Administrator

Atco Structure and Logistics
01.2014 - 01.2018

Construction Site Administrator

Brookfield Residential
01.2014 - 12.2014

Interior Design Diploma -

IDCO

Construction Project Management Certificate -

George Brown College

Architectural Technologies Diploma - Minor in Building Science with Honors

SAIT Polytechnic

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Samira Alawi