Samara Abdulwahhab
Citrus Heights
Summary
Drawing from extensive experience in clerical functions and roles as an administrative assistant, I excel in faculty payroll coordination, managing databases, and providing top-tier support. My strengths lie in fostering effective communication and ensuring seamless operations through active collaboration with students, faculty, and staff members. I'm adept at managing scheduling tasks and balancing FTE, further enhanced by my capabilities in budget oversight, refining operational processes, keen attention to detail, and a forward-thinking approach to meet shifting departmental demands.
Overview
11
11
years of professional experience
Work History
Administrative Assistant I & Clerk III - Interim
Arts Division Office - American River College
02.2023 - Current
- Assist administrator with office organization and recommend operating practices and procedures
- Implement systems to improve internal processes in response to departmental and District needs
- Handle inquiries, provide information on college and District resources, and refer as necessary
- Coordinate services for students, staff, and the public, resolving related issues
- Collaborate with other District offices and schedule meetings, conferences, and appointments
- Manage calendars for managers and professional staff, and making travel arrangements
- Prepare materials and reports for District and/or external agencies
- Independently draft correspondence, agendas, reports, and confidential materials
- Prepare essential District and departmental documents, including time sheets
- Maintain accurate records and databases to facilitate efficient operations
- Assist in preparing published class schedules, catalogs, and bulletins
- Verify full-time equivalency (FTE) and instructional load for faculty, tracking flex obligations
- Provide support in departmental hiring processes, including assisting with hiring committee procedures and orientation processes.
Clerk II – Writing Across the Curriculum (WAC)
American River College
02.2017 - Current
- Acted as the primary liaison for students, faculty, and staff, assisting with a plethora of tasks including registration, admissions procedures, and information dissemination.
- Communicated effectively with students to explain details, complete the registration process, and update student records.
- Verified and audited materials, applications, and files for accuracy and compliance with established protocols.
- Demonstrated proficiency in MS Office applications by typing, formatting, proofreading, and editing official documents.
- Managed telephone inquiries, relayed messages, and directed callers as necessary.
- Maintained various databases, regularly sending out memos and emails.
- Administered the faculty absences calendar, located substitute faculty when needed, and processed their timesheets.
- Handled invoicing, office purchases, and monitored office inventory; ensuring supplies were ordered within the budget allocation.
- Oversaw the servicing and maintenance of office equipment and ensured cleanliness and organization of conference rooms and computer labs.
- Employed tools like spreadsheets, Los Rios Canvas, Intranet, and Crystal Reports to manage and update student information, grades, and records.
- Provided training and guidance for new student helpers and Temporary Clerk I.
Clerk I (Temporary) – Writing Across the Curriculum (WAC)
American River College
07.2015 - 02.2017
- Communicated with students to disseminate or explain information, or to review and complete the registration process and student records
- Verified and reviewed materials, applications, records, and files for completeness and conformance with established regulations and procedures
- Answers telephones, deliver messages, and refers to callers
- Utilized the D2L system to input and update student records.
Student Assistant (Temporary) – WAC
American River College
08.2012 - 06.2015
- Answered telephones, delivered messages, and referred callers.
- Served as clerical support for Writing Across the Curriculum (WAC) program.
- Compiled, copied, and sorted documents.
Student Assistant – Science Success Center (SSC)
American River College
08.2012 - 05.2014
- Tutored students by introducing diverse study skills and techniques for multiple science subjects.
- Engaged with students to clarify queries and provide detailed explanations.
- Managed telephone inquiries, relayed messages, and directed callers appropriately.
- Organized, duplicated, and categorized documents.
- Reviewed and corrected student records and data.
Education
BA - Biochemistry
California State University
Sacramento, CA04.2022
AS - Biological Sciences
Folsom Lake College College
Folsom, CA05.2016
AS - Physical Science/Mathematics
American River College College
Sacramento, CA05.2015
AS - General Science
American River College College
Sacramento, CA05.2015
GED Diploma -
Folsom Cordova Adult School
Rancho Cordova, CA09.2011
Skills
● Critical thinking
● Excellent data entry and analysis
● Attention to detail
● Focused under pressure
● Organization and prioritizing
● Fast learner
● Teamwork
● Time management
● Payroll processing
● Data management
● Scheduling expertise
● High computer skills
● Communication skills
● Multitasking
● Inventory handling
Timeline
Administrative Assistant I & Clerk III - Interim
Arts Division Office - American River College
02.2023 - Current
Clerk II – Writing Across the Curriculum (WAC)
American River College
02.2017 - Current
Clerk I (Temporary) – Writing Across the Curriculum (WAC)
American River College
07.2015 - 02.2017
Student Assistant (Temporary) – WAC
American River College
08.2012 - 06.2015
Student Assistant – Science Success Center (SSC)
American River College
08.2012 - 05.2014
BA - Biochemistry
California State University
AS - Biological Sciences
Folsom Lake College College
AS - Physical Science/Mathematics
American River College College
AS - General Science
American River College College
GED Diploma -
Folsom Cordova Adult School
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