Samantha Stefanuik
Vancouver Island,BC
Summary
Multi-talented executive and personal assistant with over 10 years of experience supporting founders, executives, and private households in high-pressure environments. Recognized for operational excellence, discretion, and the ability to anticipate needs or risks proactively. Proficient in managing complex schedules, communications, and personal logistics to ensure smooth daily operations.
Overview
20
20
years of professional experience
Work History
Executive & Personal Assistant
Confidential
Vancouver Island, BC
2024.02 - 2026.04
- Managed complex personal and professional calendars to ensure seamless scheduling across multiple priorities.
- Monitored and responded to email communications with discretion on behalf of principals.
- Oversaw household operations, coordinating maintenance and managing contractor relationships.
- Handled personal errands including shopping, vehicle maintenance, pet care, event planning, and vacation home preparation, and travel logistics.
- Anticipated needs and resolved day-to-day challenges to maintain efficiency and organization.
Executive & Personal Assistant
Freelance Temp/Short-Term Contracts
Vancouver, British Columbia
2018.08 - 2024.02
- Provided short-term relief for working professionals and teams during critical projects.
- Demonstrated reliability, confidentiality, and commitment for projects of all sizes.
- Followed up on ongoing projects, drafting external notes and updating roadmaps.
- Booked travel reservations and scheduled appointments efficiently.
- Arranged contract jobs, negotiated terms, and conducted reference checks.
- Prepared expense reports, reconciliations, invoices, agreements, and contracts.
- Took minutes, reviewed documents, and organized inboxes and filing systems.
- Assisted with personal tasks, including shopping, organization, event planning, and childcare.
- Created valuable partnerships and generated trust with a wide range of individuals.
Executive & Personal Assistant
Damon Motorcycles Inc.
Vancouver, British Columbia
2021.02 - 2023.02
- Reported directly to the founders and acted as the public facing individual for various events and networking opportunities throughout North America.
- Oversaw high-level communications, including reports and correspondences between shareholders, investors, and strategic partners.
- Monitored and maintained knowledge of highly confidential matters, including design and manufacturing progress, financial and investment status, and organizational vision.
- Demonstrated high attention to detail in conjunction with ongoing communication to ensure deadlines, projects, and business opportunities were achieved accordingly.
- Collaborated with PR and marketing to align on and pursue private and public opportunities that advanced organizational goals.
- Provided direction, follow-up, and communication to internal and external teams while exercising the highest level of confidentiality and discretion.
- Established and supported harmonious co-working relationships within the organization to better develop communication and productivity.
- Managed logistics for travel, appointments, and personal errands to support the founders.
Executive & Personal Assistant
Dapper Labs (NBA Top Shot)
Vancouver, British Columbia
2019.12 - 2020.09
- Provided high-level assistance to CEO and leadership team to enhance operational efficiency.
- Coordinated daily organization to optimize workflow across departments.
- Planned travel arrangements for CEO, including personal reservations, events, and networking opportunities.
- Managed deadlines and project deliverables with meticulous attention to detail, ensuring timely completion.
- Directed communication with internal and external teams, ensuring confidentiality and discretion.
- Cultivated co-working relationships that promoted trust and open communication among team members.
- Organized important personal information and documents while maintaining strict confidentiality.
Executive & Personal Assistant (Temp Contract)
Arc'teryx
Vancouver, British Columbia
2019.09 - 2019.12
- Developed and implemented strategies that enhanced operational efficiency for VP of Brand & Digital Commerce.
- Organized and facilitated senior management meetings, ensuring alignment on key initiatives.
- Monitored incoming emails and responded accordingly in a timely manner.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the VP.
- Coordinated with internal departments to streamline day-to-day operations.
Executive & Personal Assistant
RYU Apparel Inc.
Vancouver, British Columbia
2018.09 - 2019.09
- Managed CEO's schedule, communications, daily operations, and administrative tasks to streamline family needs.
- Developed and implemented strategies to increase executive efficiency.
- Organized and facilitated regular meetings with senior management teams.
- Assisted with document preparation and cross-team coordination.
- Created and maintained relationships with key stakeholders.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Maintained confidentiality while managing sensitive information and documents.
- Executed errands to assist with daily tasks, allowing the employer to concentrate on high-priority responsibilities.
Executive & Personal Assistant (Contract)
Rival Technologies Inc.
Vancouver, British Columbia
2017.10 - 2018.07
- Developed and implemented strategies that improved executive efficiency and effectiveness.
- Managed calendars, travel arrangements, onboarding, and offboarding while optimizing office operations.
- Facilitated executive meetings to evaluate performance metrics and align with strategic goals.
- Coordinated team events and administrative processes to enhance operational workflow.
- Oversaw budget planning and allocation across multiple projects, ensuring optimal financial resource management.
Purchasing Coordinator
BuildDirect Technologies Inc.
Vancouver, British Columbia
2013.09 - 2017.09
- Directed incoming orders to ensure timely shipments and accurate invoicing.
- Oversaw ocean container orders and approved corresponding documentation efficiently.
- Facilitated effective communication between internal teams, vendors, and warehouses for order adjustments.
- Notified relevant teams of discrepancies and problem-solved in time-sensitive situations.
- Managed excessive workloads while maintaining multitasking efficiency and accuracy.
- Processed transactions and incoming wire transfers, assisting accounting with tax adjustments and payouts.
Intern, Admin, & Executive Assistant
FOCUS Entertainment Inc. (The Beat 94.5)
Vancouver, British Columbia
2006.03 - 2011.01
- Provided high-level assistance to founder/CEO and supported cross-departmental initiatives.
- Managed calendars, organized meetings, and coordinated travel arrangements for founder/CEO and partners.
- Greeted and directed visitors, clients, and celebrity guests, ensuring exceptional service and experience.
- Provided comprehensive support for office and studio operations, including data entry and supply management.
- Assisted in organizing and preparing for events, promotions, and private parties.
Education
Victoria School of Performing & Visual Arts
Skills
- Calendar, email, and time management
- Travel and logistics planning
- Household, property, and asset management
- Event and vendor coordination
- Contract and expense preparation
- Confidential communication and discretion
- Risk assessment and problem solving
- Attention to detail and workflow optimization
- Relationship development and networking
- Staff leadership, team building, and operations
Volunteer Experience
Surfrider Vancouver, Executive Committee - Director of Communications
2022 - 2024
Surfrider Pacific Rim, Executive Committee - Media & Communications
2024 - Current
My profound love for the Pacific Northwest coastline is the driving force behind my involvement
with Surfrider. Formerly from Vancouver and having served as the Director of Communications for Surfrider Vancouver, I relocated to Vancouver Island and joined Surfrider Pacific Rim. Through education, advocacy, and hands-on initiatives, I strive to do my part in preserving our most vital ecosystems. Some of my greatest achievements include delivering a delegation speech to elected officials encouraging single-use plastic bylaw amendments, independently executing a monumental partnership and offshore cleanup with one of western Canada's top luxury fishing resorts, as well as leading countless shoreline cleanups and safely diverting thousands of pounds of marine debris.
I’m deeply passionate about environmental protection and conservation, and inspiring change through meaningful, hands-on action. My extensive volunteer work is something I take great pride in and I’m eager to continue building on it.
Timeline
Executive & Personal Assistant
Confidential
2024.02 - 2026.04
Executive & Personal Assistant
Damon Motorcycles Inc.
2021.02 - 2023.02
Executive & Personal Assistant
Dapper Labs (NBA Top Shot)
2019.12 - 2020.09
Executive & Personal Assistant (Temp Contract)
Arc'teryx
2019.09 - 2019.12
Executive & Personal Assistant
RYU Apparel Inc.
2018.09 - 2019.09
Executive & Personal Assistant
Freelance Temp/Short-Term Contracts
2018.08 - 2024.02
Executive & Personal Assistant (Contract)
Rival Technologies Inc.
2017.10 - 2018.07
Purchasing Coordinator
BuildDirect Technologies Inc.
2013.09 - 2017.09
Intern, Admin, & Executive Assistant
FOCUS Entertainment Inc. (The Beat 94.5)
2006.03 - 2011.01
Victoria School of Performing & Visual Arts