Samantha Larocque
Gloucester,ON
Summary
Goal-oriented Project Planning & Control Officer with experience in fast paced, engineering settings. Forward-thinking when reviewing project requirements to determine precise solutions. Composed professional when working under tight schedules and limited budgets to achieve innovative designs meeting and exceeding objectives. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
13
13
years of professional experience
Work History
Acting Deputy Portfolio Manager
Canadian Coast Guard
Ottawa, Ontario
06.2025 - Current
- Lead and supervise a team of 5 staff, providing guidance, performance oversight, and support in achieving portfolio objectives.
- Manage end-to-end project oversight for up to 7 concurrent projects, including financial reporting, risk assessment, and progress monitoring.
- Collaborate with HR on staffing matters, including facilitating appointments into promotional roles and supporting workforce planning.
- Partner with Labor Relations on complex employee case management, ensuring compliance with policies and maintaining team cohesion.
- Work closely with Finance to oversee project and salary reporting, ensuring accuracy of financial data and alignment with budgetary requirements
- Prepare and deliver financial briefings and strategic updates to the Director General.
- Coordinate interdepartmental engagement to resolve issues and align priorities across stakeholders.
- Support governance and accountability by ensuring reporting requirements, audits, and oversight mechanisms are met.
- Acting Deputy Portfolio Manager while meeting my objectives in my substantive role.
Project Planning & Control Officer (AS-04)
Canadian Coast Guard, DFO
Ottawa, ON
06.2023 - Current
- Supervised daily tasks of the Helicopter project while staying focused on long-term goals.
- Utilized numerous softwares to automate and optimize production planning and order processing.
- Generated annual revenue forecasts and implemented process improvements.
- Communicated with clients and coworkers about analysis results.
- Prepared estimates and budgets.
Document Control Officer (AS-03)
Canadian Coast Guard, DFO
Ottawa, ON
06.2022 - 06.2023
- Experience synthesizing information and identifying issues to develop recommendations and options for the Senior Director, Engineering Services (ES)
- Responsible for implementation of GCDocs migration for ES
- Experience in project management, including development of integrated project schedules, in addition to monitoring project and ES deliverables
- Experience in procurement and contract management, including the development of contracting materials, such as statements of work (SOW), justifications, purchase orders, etc
- Support the Senior Director and Engineering Managers with human resource staffing requirements and classification processes; responsible to schedule interviews, gather references and prepare required documentation for submission to human resources
- Experience liaising with various internal and external stakeholders
- Extensive experience in financial management, including ES budget oversight, forecasting and monitoring, making recommendations to the Senior Director, processing invoices, managing expense reports, payment requisitions and creating funds commitments in SAP
- Provide ongoing administrative support to the Engineering team
- Supervising a small team of Administrative Assistants and helping develop their individual skills.
- Conducted staff performance evaluations to monitor progress and individual skills.
Executive Assistant (AS-02)
Natural Resources Canada, NRCan
Ottawa, ON
12.2020 - 06.2022
- Provide ongoing administrative support to a Director and 3 program managers; Values, ethics and Wellness, Department of Pay and Liaison Office and Labour Relations
- Assist with staffing and classification process, in setting interviews, gathering references, gathering necessary documentation and submitting inquiries through Connexus, assisting with the hiring process and onboarding process
- Coordinate exams for potential candidates during selection processes
- Assist in coordinating meetings for the Director’s office and events for the Directorate, in preparing bilats agenda and following-up on items, as needed
- Develop a tracking system to monitor planned staffing actions and ensure staffing actions are submitted within the timeliness requirements
- Develop a tracking system to monitor mandatory training needing to be completed by staff as per NRCan’s Mandate Training Placemat
- Assist in improving filing system by developing an improved structure in GCDocs and ensuring that all key documents are saved into GCdocs
- Manage expense reports and provide budgeting forecasts monthly using SAP
- Procurement for office supplies, IT equipment and ergonomic furniture
- Create PO's for various expenses as well as coordinating contracts with suppliers
Administrative Officer (AS-01)
Canadian Coast Guard, DFO
Ottawa, ON
05.2019 - 12.2020
- Monitored office inventory to maintain supply levels.
- Automated office operations, managing internal communications, correspondence, record tracking and data analysis.
- Supported senior leadership during executive decision-making process by generating daily reports to recommend corrective actions and improvements.
- Planned staff and training meetings and scheduled conference rooms.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Responded effectively to sensitive inquiries or complaints.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Composed correspondence, reports and meeting notes.
Project Manager
Lionbridge/CLS Lexi-tech
Ottawa, ON
09.2012 - 05.2019
- Managing an office
- Receive client requests for translation
- Prepare documents for translation using different software’s
- Answer client and translator inquiries by telephone and e-mail
- Problem solving
- Handling Protected and Secret documents
- Deliver completed translations
- Constantly learning new Softwares
- Covering other workstations while colleagues are on vacation
- Procurement
- Handling employee security clearances
- Forecasted, scheduled and monitored project timelines, personnel performance and cost efficiency.
- Developed solutions to project risks and issues, meeting quality and timeline goals and objectives.
Education
Secondary School Diploma -
École secondaire catholique d’Embrun
06.2007
Some College (No Degree) - PME1: Introduction To Managing Projects
Algonquin College
Ottawa, ONSkills
- Experience in Leadership
- Project Planning
- Data Analysis
- Analytical Thinking
- Data Management
- Problem-Solving
- Excellent Communication
- Computer Skills: Word, Excel, PowerPoint, WordPerfect, Multitrans, Outlook, Trados 2007 and Trados Studio 2011, Lync, CARLA, Portage, SAP, PATS, GCDocs, ABACUS, MRS, Insperity ORGPlus, Foxit
- Government clearance: Secret
- Government Second Language Testing (English); Reading – E, Writing – E, Oral – E
Languages
English
Native/ Bilingual
French
Native/ Bilingual
Timeline
Acting Deputy Portfolio Manager
Canadian Coast Guard
06.2025 - Current
Project Planning & Control Officer (AS-04)
Canadian Coast Guard, DFO
06.2023 - Current
Document Control Officer (AS-03)
Canadian Coast Guard, DFO
06.2022 - 06.2023
Executive Assistant (AS-02)
Natural Resources Canada, NRCan
12.2020 - 06.2022
Administrative Officer (AS-01)
Canadian Coast Guard, DFO
05.2019 - 12.2020
Project Manager
Lionbridge/CLS Lexi-tech
09.2012 - 05.2019
Secondary School Diploma -
École secondaire catholique d’Embrun
Some College (No Degree) - PME1: Introduction To Managing Projects
Algonquin College