Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Samantha Flores

Spring Valley,CA

Summary

Hard working and self-motivated individual with five years of experience working for the Sheriff's Department and nine years' total experience in administration for both public and private sectors. Diplomatic, personable and adept at managing sensitive situations. Eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Motivated to learn, grow and excel. Office 360 proficient Knowledge of Kronos, Oracle, People Soft and P- Card. A strong communicator eager to learn and grow.

Overview

11
11
years of professional experience

Work History

Administrative Secretary II - LCDRF

Sheriff's Department
09.2020 - 08.2023
  • Create, type, and log general correspondence for captain and lieutenants
  • Maintain calendars for conference room and briefing room.
  • Spreadsheet management
  • Records management
  • Document conversion
  • Answer inmate requests on behalf of captain or administrative lieutenant.
  • Handle and distribute incoming/outgoing U.S. Department and partial in-house mail.
  • Track and maintain log of completed, pending and late employee performance reviews.
  • Maintain parole visit request log, type and log response letters
  • Maintain log of LCDRF miscellaneous incidents/reports.
  • Maintain office supplies for admin staff.
  • Maintain general files and forms for staff.
  • Collect and archive key logs, count sheets, JIMS logs, zero tolerance forms, and housing inspection sheets.
  • Preparation of agendas and minutes for meetings.
  • Maintain office equipment, request repairs as needed
  • Update employee database as needed/Update fan out list in CC monthly.
  • Keep team deployment templates up to date.
  • Keep facility telephone list up to date.
  • Add and modify facility distribution lists.
  • Assign new employee lockers/mailboxes and modify when employees transfer or resign.
  • Provide employees access to shared drive.
  • Maintain/create station files for employees.
  • Assist with biennial physical inventory and annual material and supply
  • Inventory for facility.
  • Track facility spending in FMT, maintain P-Card log and complete monthly reconciliations for myself and 3 additional P-card holders.
  • Pay facility utility bills and make purchases as needed
  • Maintain petty cash fund and complete monthly audit form.
  • Track video footage requests and coordinate pick up with requester.
  • Special projects as requested.
  • Make and track purchases for Mail Processing Center.
  • Create power point presentations for command staff as requested

Office Support Specialist

County of San Diego
04.2018 - 10.2020
  • Answering Phone calls and transferring to corresponding personnel/department
  • Greeting visitors and directing them to correct location
  • Receiving deliveries/Retrieving and distributing mail
  • Background Clearance
  • Receiving, Compiling and submitting background paperwork to Personnel/DIU
  • Prompt and professional correspondence with contract coordinators regarding provider clearances
  • Filing, Archiving completed/processed clearance paperwork in respective binders
  • Updating spreadsheet documents for tracking contract provider clearances
  • Verifying medical Licenses via CA Breeze website and DEA website
  • Saving electronic copies of Medical Licenses for all medical provider and copies of Background Clearances forms
  • Assisting with inventory and coordinating salvage with facilities
  • Ordering office supply
  • Kronos Back up / License & uniform reimbursements

Office Assistant

County of San Diego
10.2017 - 04.2018
  • Sheriff MSD
  • File loose reports to corresponding charts and purge charts
  • Answer various phones calls
  • Sort and distribute mail
  • Fax ROI's to corresponding party and input into CORR Log
  • Copy and paste incoming X-ray results onto medical encounter to corresponding patient in JIMS
  • Pull records from MRIS
  • Pull charts for MD/PSYCH/MHC appointments
  • Log positive test results onto MCWR
  • Pull pending releases

Executive Secretary

Quality Diamonds Inc
08.2012 - 09.2017
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
  • Produced accurate office files, updated spread sheets and crafted presentations to support executives and boost team efficiency
  • Promoted team productivity by keeping supplies organized and well-stocked
  • Maintained accurate inventory of institution property, equipment and operational supplies
  • Managed facilities operational requests
  • Demonstrated operational knowledge of Microsoft Office programs such as Excel, PowerPoint and Outlook
  • Gathered, documented and modeled data to assess business trends through Google analytics
  • Organized budget documentation and tracked expenses to maintain tight business controls.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Coordinated multiple schedules using online calendaring system.

Education

Certificate: Administrative Support Academy - County of San Diego -

01.2018

Skills

  • Sorting and labeling
  • Filing and data archiving
  • Kronos/Payroll
  • Recordkeeping
  • Database entry
  • Spreadsheet development
  • Schedule management
  • Scheduling and calendar management
  • Detailed meeting minutes
  • Spreadsheet Creation
  • Employee training and development
  • Account balancing reconciliation (FMT)

Languages

Spanish
Professional
English
Full Professional

Timeline

Administrative Secretary II - LCDRF

Sheriff's Department
09.2020 - 08.2023

Office Support Specialist

County of San Diego
04.2018 - 10.2020

Office Assistant

County of San Diego
10.2017 - 04.2018

Executive Secretary

Quality Diamonds Inc
08.2012 - 09.2017

Certificate: Administrative Support Academy - County of San Diego -

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Samantha Flores