Sam Kochupappy Raju
Brantford,ON
Summary
Dynamic and detail-oriented Administrative Assistant with extensive experience in university settings and great organizational and interpersonal skills. Proven ability to manage administrative work, coordinate schedules, and provide support to faculty, staff, and students. Proven ability to prioritize duties efficiently, preserve confidentiality, and thrive in fast-paced environments. Committed to providing high-quality administrative support to ensure the smooth operation of academic institutions.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Administrative Assistant I
College of Petroleum Engineering & Geosciences (CPG), KFUPM
2017.05 - 2023.06
- Assists the Dean of the College of Petroleum Engineering and Geosciences with administrative duties
- Assists with associated activities, which include scheduling/calendar management, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and responding to administrative problems and inquiries as necessary
- As needed, organizes and facilitates meetings, conferences, and special events; schedules and coordinates dates, times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on meeting-related issues
- Establishes and maintains organized and efficient files and records for the Office of the Dean; gathers, enters, and/or updates data to maintain records, files, and databases, as appropriate
- Responsible for the administration, security, confidentiality, and retention of office files, Create and send reports to faculty.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed department budgets and generated financial reports for management review.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Answered the multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Prepares a variety of technical, statistical, financial, and narrative reports, letters, memos, and other written correspondence and materials; creates, composes, and edits technical and/or administrative correspondence and documentation
- Managing the department's petty cash 30,000 USD, initiating purchase requests, Creating & updating the department budget, and processing direct expenses
Contract and Payroll Administrator (Admin Assistant II)
SRACO Company
2012.04 - 2017.04
- Managing the Administrative activities of all supplemental manpower (SMP Contract) assigned to Saudi Aramco Total Refining and Petrochemical Company (SATORP) and SADARA Chemical Company (1500 Employees)
- Ensure that SMP policies and procedures are implemented and maintained in accordance with the SMP contract
- Provide professional administration advice and support to all levels of the business
- Oversees and controls administrative technical aspects in accordance with management directives, Collaborating with the human resources department to identify job opportunities for employees who will be demobilized from projects
- Managing the personal files of all employees associated with the SADARA and SATORP projects
- Payroll preparation for SATROP & SADARA
- Evaluation of the EOC and preparation of a new contract
- Scheduling vacation time for project employees on a yearly basis
- Creating SMP Salary Actions and Authorizations for SMP Services
- Preparation of Requests for Ticket Encashment, Employment, and Salary Certificates processing and monitoring of SMP leave applications, as well as interim and EOC leave payments in accordance with the SMP contract
- Prepare business trip documentation, business trip reimbursement, EOC and ESB payments for resigned and demobilized employees in accordance with SMP Contract and Saudi Labor Law.
Accounts Clerk
R.H. Al-Marri & Sons Company (RHM)
2009.04 - 2010.10
- Creating Vendor Accounts, Preparing Purchase Orders, Preparing Purchase Invoices, and Creating Delivery Vouchers Receipt and verification of invoices and requisitions for goods and services
- Check that transactions adhere to financial policies and procedures
- Preparation of batches of invoices for data entry; entering invoices for payment
- Following up on ISO procedures, reviewing site store reports, Checking transfer and issue reports price and quotation checks, Fixed assets reports to management Maintain an Accounts Payable and General Ledger listing
- Maintain up-to-date vendor files and file numbers, and submit a monthly inventory report to management
- Keeping track of petty cash and updating the fixed asset file Keep vendor files and file numbers up to date.
Accounts Assistant
Jacob Mathew & co
2002.02 - 2004.11
- Maintaining records in Tally and generating reports, Vouching of purchase and sales bill
- Prepare profit and loss statements and monthly closing report.
Education
MBA - Finance
Indira Gandhi National Open University (IGNOU)
Kerala, India01.2009
Bachelor of Arts - Commerce
The University of Kerala
Kerala, India04.2002
Skills
- Administrative Assistant
- Payroll
- Budgeting
- Office Management
- Accounts Payable & Receivable
- Quick Books
- Mail Management
- Document conversion
- Bookkeeping
- Multitasking and Time Management
- Appointment Scheduling
- Recordkeeping
- Data Entry
- Attendance record management
- Filing and data archiving
- Mail distribution
- Document Control
- Multi-line phone proficiency
- Microsoft Excel
- Microsoft Office
Languages
Hindi
English
Malayalam
Arabic
Certification
- SAP FICO, 04/2008 - 12/2008
- Payroll Administration, 08/2023 - Present
- MS Office, 07/2006 - 10/2006
- Tally, 01/2002 - 06/2002
- ISO 9001: 2000 Quality Awareness & Document Control Certificate, 09/2009 - 09/2009
- HABC Level 1 Principles of Health & Safety, 06/2017 - 06/2017
Hobbies and Interests
- Playing Cricket
- Watching news
- Tech News
- Learning new things
- Gadgets
Covid Vaccine
Pfizer-BioNtech (1st, 2nd and Booster Shot)
Personal Information
Visa Status: SPOUSE OPEN WORK PERMIT - FEB 2025
Volunteer Experience
Fire Wardens and Marshals, College of Petroleum Engineering & Geosciences, 05/2017 - 06/2023, Dhahran, Saudi Arabia, Safe Evacuation
Timeline
Administrative Assistant I
College of Petroleum Engineering & Geosciences (CPG), KFUPM
2017.05 - 2023.06
Contract and Payroll Administrator (Admin Assistant II)
SRACO Company
2012.04 - 2017.04
Accounts Clerk
R.H. Al-Marri & Sons Company (RHM)
2009.04 - 2010.10
Accounts Assistant
Jacob Mathew & co
2002.02 - 2004.11
MBA - Finance
Indira Gandhi National Open University (IGNOU)
Bachelor of Arts - Commerce
The University of Kerala
- SAP FICO, 04/2008 - 12/2008
- Payroll Administration, 08/2023 - Present
- MS Office, 07/2006 - 10/2006
- Tally, 01/2002 - 06/2002
- ISO 9001: 2000 Quality Awareness & Document Control Certificate, 09/2009 - 09/2009
- HABC Level 1 Principles of Health & Safety, 06/2017 - 06/2017
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