SAJID MEHMOOD
Calgary,AB
Summary
Dynamic Senior Project Administrator with a proven track record at China Petroleum Pipeline & Engineering Co., excelling in project tracking and documentation management. Adept at fostering team collaboration and implementing efficient workflows, driving project success through advanced problem-solving and strategic planning. Committed to achieving operational excellence and continuous improvement.
Overview
15
15
years of professional experience
3
3
Certification
Work History
Senior Project Administrator
China Petroleum Pipeline & Engineering Co.
02.2018 - 04.2023
- Coordinated project schedules, ensuring timely completion of deliverables.
- Managed documentation and reporting, maintaining accuracy and compliance with industry standards.
- Facilitated communication between cross-functional teams to streamline project execution.
- Developed and maintained project tracking systems for effective resource allocation.
- Driving administrative functions across allocated projects.
- Create, administer & maintain the Project SharePoint sites and drive communication on project sites consistently across all allocated projects.
- Ensure project SharePoint sites are consistent in collaboration with the corporate quality teams,
- Incorporate Project specific processes, procedures, tools into the Project SharePoint site, and maintaining communications with the project team of any updates
- Administer the Project approval process for onboarding new staff and ensure it is consistently followed across all projects.
- Support Project controls with the maintenance and customer sign of Project team member approval registers, for those requiring approval by client.
- Maintain, on SharePoint, Project team organization charts and communications contact and distribution lists.
- Administer Project onboarding to all new Project team members and maintain onboarding training records for corporate and project onboarding. As required, support PM in the creating of the onboarding content.
- Provide formatting and technical writing services
- Issue important project meeting minutes and add all actions from meetings to project action logs.
- Provide support to Project Manager/Engineering Manager/Project Engineer with follow-up activities on action logs for the Project.
- Manage the SharePoint overtime request process consistently across all Projects.
- Manage timely vendor invoice processing for all project team meal service activities
- Venue coordination of facilities and services for onsite and offsite group functions
- Travel administration, including liaising with corporate travel agencies to coordinate all travel bookings, in alignment with corporate and Project travel policies.
- Liaise with Office services and HSSE teams as required to support the office and meeting room facility requirements of the project teams.
Project Administrator
A.hak Pijpleidingen Saudi Company Ltd
11.2016 - 02.2018
- Conducted risk assessments to identify potential issues and implement mitigation strategies.
- Evaluated project performance metrics, driving continuous improvement initiatives across operations.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Supported construction and extraction workers to facilitate timely completion of projects.
- Prepared and submitted reports on job progress and safety conditions to upper management.
Project Administrative Assistant
ABV Rock Group
03.2013 - 11.2016
- Coordinated project schedules, ensuring timely completion of tasks and deliverables.
- Managed communications between stakeholders, facilitating effective collaboration and information flow.
- Developed and maintained project documentation, enhancing organization and accessibility of critical information.
- Assisted in budget tracking, supporting financial oversight and resource allocation for projects.
- Provided administrative support during internal and external audits, ensuring smooth operations and compliance with the required standards.
- Supported resource allocation processes through accurate timesheet management and workforce planning efforts.
- Maintained inventory of office supplies and placed orders.
- Assisted coworkers and staff members with special tasks on daily basis.
Assistant Project Officer
Suedrohrbau Saudi Arabia Ltd
07.2008 - 02.2013
- Managed office communications and correspondence, ensuring timely responses and efficient workflow.
- Developed and maintained filing systems, enhancing document retrieval efficiency.
- Coordinated scheduling for meetings and appointments, optimizing team availability.
- Trained new administrative staff on office protocols and software tools to ensure consistency.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
Education
Bachelor of Science - Computer Science
University of The Punjab
Lahore , Pakistan07-2007
Skills
- Work breakdown structure
- Earned value management
- Business analysis
- Project closure
- Documentation management
- Team collaboration
- Project tracking
- Advanced problem solving
- Data review
- Root-cause analysis
- Construction management
Languages
English
Professional Working
Certification
- PMP - Project Management Professional
Timeline
Senior Project Administrator
China Petroleum Pipeline & Engineering Co.
02.2018 - 04.2023
Project Administrator
A.hak Pijpleidingen Saudi Company Ltd
11.2016 - 02.2018
Project Administrative Assistant
ABV Rock Group
03.2013 - 11.2016
Assistant Project Officer
Suedrohrbau Saudi Arabia Ltd
07.2008 - 02.2013
Bachelor of Science - Computer Science
University of The Punjab
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