SAJID MEHMOOD
Calgary,AB
Summary
Dynamic Senior Project Administrator with a proven track record at China Petroleum Pipeline & Engineering Co., excelling in project tracking and documentation management. Adept at fostering team collaboration and implementing efficient workflows, driving project success through advanced problem-solving and strategic planning. Committed to achieving operational excellence and continuous improvement.
Overview
15
15
years of professional experience
3
3
Certification
Work History
Senior Project Administrator
China Petroleum Pipeline & Engineering Co.
Al Khobar, Saudi Arabia
02.2018 - 04.2023
- Coordinated project schedules, ensuring timely completion of deliverables.
- Managed documentation and reporting, maintaining accuracy and compliance with industry standards.
- Facilitated communication between cross-functional teams to streamline project execution.
- Developed and maintained project tracking systems for effective resource allocation.
- Driving administrative functions across allocated projects.
- Create, administer & maintain the Project SharePoint sites and drive communication on project sites consistently across all allocated projects.
- Ensure project SharePoint sites are consistent in collaboration with the corporate quality teams,
- Incorporate Project specific processes, procedures, tools into the Project SharePoint site, and maintaining communications with the project team of any updates
- Administer the Project approval process for onboarding new staff and ensure it is consistently followed across all projects.
- Support Project controls with the maintenance and customer sign of Project team member approval registers, for those requiring approval by client.
- Maintain, on SharePoint, Project team organization charts and communications contact and distribution lists.
- Administer Project onboarding to all new Project team members and maintain onboarding training records for corporate and project onboarding. As required, support PM in the creating of the onboarding content.
- Provide formatting and technical writing services
- Issue important project meeting minutes and add all actions from meetings to project action logs.
- Provide support to Project Manager/Engineering Manager/Project Engineer with follow-up activities on action logs for the Project.
- Manage the SharePoint overtime request process consistently across all Projects.
- Manage timely vendor invoice processing for all project team meal service activities
- Venue coordination of facilities and services for onsite and offsite group functions
- Travel administration, including liaising with corporate travel agencies to coordinate all travel bookings, in alignment with corporate and Project travel policies.
- Liaise with Office services and HSSE teams as required to support the office and meeting room facility requirements of the project teams.
Project Administrator
A.hak Pijpleidingen Saudi Company Ltd
Al Khobar, Saudi Arabia
11.2016 - 02.2018
- Conducted risk assessments to identify potential issues and implement mitigation strategies.
- Evaluated project performance metrics, driving continuous improvement initiatives across operations.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Supported construction and extraction workers to facilitate timely completion of projects.
- Prepared and submitted reports on job progress and safety conditions to upper management.
Project Administrative Assistant
ABV Rock Group
Yanbu Al Bahr, Saudi Arabia
03.2013 - 11.2016
- Coordinated project schedules, ensuring timely completion of tasks and deliverables.
- Managed communications between stakeholders, facilitating effective collaboration and information flow.
- Developed and maintained project documentation, enhancing organization and accessibility of critical information.
- Assisted in budget tracking, supporting financial oversight and resource allocation for projects.
- Provided administrative support during internal and external audits, ensuring smooth operations and compliance with the required standards.
- Supported resource allocation processes through accurate timesheet management and workforce planning efforts.
- Maintained inventory of office supplies and placed orders.
- Assisted coworkers and staff members with special tasks on daily basis.
Assistant Project Officer
Suedrohrbau Saudi Arabia Ltd
Al Dammam, Saudi Arabia
07.2008 - 02.2013
- Managed office communications and correspondence, ensuring timely responses and efficient workflow.
- Developed and maintained filing systems, enhancing document retrieval efficiency.
- Coordinated scheduling for meetings and appointments, optimizing team availability.
- Trained new administrative staff on office protocols and software tools to ensure consistency.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
Education
Bachelor of Science - Computer Science
University of The Punjab
Lahore , Pakistan07-2007
Skills
- Work breakdown structure
- Earned value management
- Business analysis
- Project closure
- Documentation management
- Team collaboration
- Project tracking
- Advanced problem solving
- Data review
- Root-cause analysis
- Construction management
Languages
English
Professional Working
Certification
- PMP - Project Management Professional
Timeline
Senior Project Administrator
China Petroleum Pipeline & Engineering Co.
02.2018 - 04.2023
Project Administrator
A.hak Pijpleidingen Saudi Company Ltd
11.2016 - 02.2018
Project Administrative Assistant
ABV Rock Group
03.2013 - 11.2016
Assistant Project Officer
Suedrohrbau Saudi Arabia Ltd
07.2008 - 02.2013
Bachelor of Science - Computer Science
University of The Punjab