Sahar Sahar
Milton,ON
Summary
Highly organized administrative professional with years of experience in managing projects and initiatives, coupled with good finance expertise. Skilled in providing comprehensive administrative support, from managing calendars to handling correspondence, ensuring efficient office operations. Proficient in financial tasks such as expense tracking, invoice processing, and budget monitoring. Adept at record keeping, document management, and personnel support, with a strong capability in report presentation. Comfortable in both leadership and support roles, with a proactive approach to building positive vendor relationships and maintaining an organized workspace conducive to both administrative and finance functions.
Overview
11
11
years of professional experience
Work History
Administrative Assistant
Calagry Police Service
10.2023 - 05.2024
- Maintain electronic filing system in the CPS Content Service including records retention, Information Security Classification (USC) guidelines, information retrieval and destruction.
- Provide financial analysis and support, work closely with finance team on business unit operating and capital budgets.
- Checked files for Subpoena & PAR, organized them systematically for easy access, retrieval, and compliance with legal requirements.
- Ensured Schedules were up to date and coordinated “JOIN” schedules to optimize workflow and productivity.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Administrative Assistant/ Project Coordinator
Robinson Bath & Lights
01.2021 - 06.2023
- Managed customer orders from start to finish, ensuring timely delivery and coordinating with vendors to resolve any supply or contractor issues.
- Acted as a project coordinator by planning and overseeing various projects, ensuring all tasks were completed on time and within budget.
- Maintained and organized financial records by developing spreadsheets, scanning documents, and managing electronic files, ensuring accuracy and accessibility for financial reporting and analysis.
- Managed the front desk and reception area, maintaining a neat and organized environment while providing excellent customer service.
Receptionist Supervisor
She's Fit
06.2020 - 12.2020
- Greeted and screened visitors to create a welcoming atmosphere, while also assisting team member with various task to enhance operational efficiency.
- Assisted in budget monitoring, prepared expense reports, and contributed to financial document preparation, blending organized skills with financial acumen.
- Managed multi-line telephone systems, directed calls, and provided comprehensive administrative supports, including documents organization and schedule coordination.
Administrative Office Assistant
PKS Kiewit
09.2019 - 12.2019
- Managed day-to-day office tasks, ensuring a smooth workflow and timely completion of projects.
- Maintained confidentiality of sensitive information while handling various administrative tasks involving personnel files or company records.
- Contributed to a professional atmosphere by maintaining a clean, organized workspace and managing office supplies inventory.
- Managed incoming correspondence effectively by sorting mail, distributing messages to appropriate parties, and responding to queries as needed.
- Assisted basic finance admin task such as budget tracking, expense reporting and financial document preparation, gaining foundational experience in financial management.
Administrative Assistant/Assistant Interior Designer
Tarkeeb Co
06.2018 - 11.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Preparing reports for clients on data entry, words and excel and design development and implantation and create all the designs by sketch for wooden tables, kitchen and furniture.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Class Teacher/Office Administrator
Fantasy Nursery Bilingual
06.2015 - 11.2017
- Evaluated student progress regularly, adjusting instruction to meet individual needs and ensuring mastery of concepts.
- Classroom based formational and summative assessments.
- Offering supports as needed.
- Prepare and administer regular subjects tests to 30 students, complete with detailed quarterly progress reports to parents.
- Create and adapt lessons plans according to students academic needs, including both individual and group work
Childcare Volunteer Teacher
Al Danah Bilingual School
06.2013 - 08.2013
- Supported students in developing social skills through structured activities and positive reinforcement techniques.
- Collaborated with fellow teachers on interdisciplinary projects, promoting a cohesive educational experience across subjects.
- Promoted a safe and nurturing classroom environment where students felt comfortable asking questions and sharing ideas freely.
Education
Diploma - Interior Design
National Design Academy
Kuwait12.2016
High School Diploma -
Shaheen Institute
Kuwait03.2014
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Microsoft Office
- Time Management
- Strong Problem Solver
- Meticulous attention to detail
- Organization
- Adaptability
- Multitasking
- Professional Communication
Timeline
Administrative Assistant
Calagry Police Service
10.2023 - 05.2024
Administrative Assistant/ Project Coordinator
Robinson Bath & Lights
01.2021 - 06.2023
Receptionist Supervisor
She's Fit
06.2020 - 12.2020
Administrative Office Assistant
PKS Kiewit
09.2019 - 12.2019
Administrative Assistant/Assistant Interior Designer
Tarkeeb Co
06.2018 - 11.2018
Class Teacher/Office Administrator
Fantasy Nursery Bilingual
06.2015 - 11.2017
Childcare Volunteer Teacher
Al Danah Bilingual School
06.2013 - 08.2013
Diploma - Interior Design
National Design Academy
High School Diploma -
Shaheen Institute
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