SABRINA BELAHBIB
Gatineau,QC
Summary
PRI : 027760235 l Secret clearance l SLE results - E/E/E
Motivated and reliable graduate with exceptional research, analytical, and communication skills developed through academic and professional experiences. Proven expertise in task and time management, with the ability to work both independently and in teams. Skilled in Microsoft Suite, CCME, HRG, GCdocs, Webcims, SAP/SFT, SharePoint, and other key tools. Detail-oriented, adaptable, and flexible, with a strong reputation for being versatile and dependable in diverse environments.
Overview
11
11
years of professional experience
Work History
Executive Assistant (AS-03)
Immigration, Refugees and Citizenship Canada
01.2024 - Current
- Experience in organizing and managing the DGʼs calendar, including meetings and conflicts and in preparing agendas/material for important meetings
- Experience in managing DGO's mailbox and distribution lists as well as internal communications
- Experience in assigning tasks, following-up and delivering final products to ADMO
- Experience in maintaining a rigorous tracking system to ensure that the requests are done in due time
- Experience in communicating with stakeholders and employees on behalf of the DG
- Experience in organizing important meetings, booking meeting venues and managing logistical needs
- Experience in prioritizing and managing ATIP requests, ensuring prompt and compliant responses
- Experience in providing HR and logistics support, in booking travel arrangements and reconciliating expenses, in ordering supplies and following up with new employees regarding equipment and accesses
Senior Executive Assistant (Acting AS-04)
Indigenous Services Canada
08.2023 - 10.2023
- Experience in managing the ADMʼs calendar (meetings and reference material)
- Experience in organizing the ADMʼs travels
- Experience in managing and filing administrative forms (e.g
- Travel, event, hospitality, elders, proactive disclosure)
- Experience in managing and updating the sectorʼs contact list
- Experience in managing finances such as ADMO's Section 32 & 34 approval processes, proactive disclosure documents
Executive Assistant (Acting AS-03)
Indigenous Services Canada
01.2022 - 12.2023
- Experience in planning, coordinating and scheduling presentations and meetings; in setting priorities among agenda items, resolving conflicts of timing and priorities and coordinating accompanying documentation required by the Senior Executive for high-level meetings
- Experience in assessing the priority and relevance of all material and communications flowing in and out of the Senior Executive's office to determine the proper action
- Experience in developing and implementing office procedures to respond to new and emerging initiatives and requirements of the Senior Executive's office
- Experience in drafting and reviewing correspondence and documents for the Senior Executive's signature or approval, to ensure that the Senior Executive and the organization's priorities and interests are appropriately reflected and quality standards are met
- Experience in preparing, updating and maintaining subject matter files and information on the roles and memberships of various committees
- Experience in preparing travel claim forms detailing transportation and accommodation expenses incurred for the Senior Executive to facilitate reporting of business travel expenses and recovery of funds
- Experience in leading the work of project teams of administrative staff charged with reviewing and improving co-ordination of documents and work flow amongst managers' offices within the Branch or Sector
Executive Assistant to the Chief federal prosecutor (AS-02)
Public prosecution services of Canada
08.2020 - 01.2022
- Experience in coordinating meetings; in setting priorities among agenda items, resolving conflicts of timing and priorities and coordinating accompanying documentation required by the Chief federal prosecutor (CFP) for high-level meetings
- Experience in assisting external stakeholders such as the RCMP, CBSA, CSA, IRCC in assignation requests and delegating to prosecutors
- Experience in handling sensitive material on behalf of the CFP
- Experience in managing monthly management committee meetings
- Experience in writing briefing notes, communiqués and correspondence on behalf of the CFP in both official languages
- Experience in developing and implementing office procedures to respond to new and emerging initiatives and requirements of the Chief federal prosecutorʼs office
Human Resources Officer (AS-01)
Crown-Indigenous Relations and Northern Affairs Canada
04.2017 - 03.2019
- Experience in providing administrative support to a Senior Executiveʼs Office, including scheduling, screening information requests and reception
- Experience in preparing Staffing and Classification Action Requests, in creating employee files, new positions and change in positions
- Experience in analyzing all incoming documents (hard copy and electronic) to determine the subject matter and coordinating the preparation of responses and in developing and maintaining the work unitʼs filing systems
- Experience in completing appropriate documents to request action on behalf of the Senior Executive on a variety of administrative issues seeks clarification from departmental experts as necessary and follows up on requests
- Experience in validating transactional documents and acting as a resource for the managers and directors to research, initiate and prepare documentation to support human resources, financial and other administrative activities
- Experience in instructing new staff on correct practices, in close collaboration with Security, IT and HR
- Experience in coordinating the sectorʼs Years of Service awards and Instant Awards
- Experience in reviewing Security Clearance applications; in entering and correcting data in SAP/SFT; in preparing graphics and charts using Excel; in reviewing and placing accommodations requests; in coordinating and assisting to Financial Situation Report meetings with Senior Management
Administrative Assistant to the ADM (AS-01)
Infrastructure Canada (FSWEP)
04.2014 - 09.2014
- Experience in providing support to an Associate Deputy Minister
- Experience in processing secret/confidential documents
- Experience in organizing meeting, in preparing meeting documents and preparing meeting rooms, teleconferences etc.
- Experience in organizing transportation for the ADM
- Experience in responding to emails on behalf
- Experience in doing desk work - print, make copies, scan, and shred
- Experience in keeping track of documents/letters and more
- Experience in handling the correspondence between different departments via email and WebCims
- Experience in assisting to staff meetings on behalf of the Executive Assistant
Education
Bachelor of Social Science - International Development And Globalization
University of Ottawa
Ottawa, ON12-2015
Minor - Civil Law
University of Ottawa
Ottawa12.2015
Languages
French
English
Spanish
Arabic
Hobbies and Interests
- Event planning
- Traveling
- Photography
- Sports
Timeline
Executive Assistant (AS-03)
Immigration, Refugees and Citizenship Canada
01.2024 - Current
Senior Executive Assistant (Acting AS-04)
Indigenous Services Canada
08.2023 - 10.2023
Executive Assistant (Acting AS-03)
Indigenous Services Canada
01.2022 - 12.2023
Executive Assistant to the Chief federal prosecutor (AS-02)
Public prosecution services of Canada
08.2020 - 01.2022
Human Resources Officer (AS-01)
Crown-Indigenous Relations and Northern Affairs Canada
04.2017 - 03.2019
Administrative Assistant to the ADM (AS-01)
Infrastructure Canada (FSWEP)
04.2014 - 09.2014
Bachelor of Social Science - International Development And Globalization
University of Ottawa
Minor - Civil Law
University of Ottawa
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