Ryan Sun
Lake Forest,CA
Summary
Executive Assistant skilled at offering high-level administrative support to C-suite executives and various department directors. Expert in travel management, expense tracking, schedule coordination, and property management. Expertly assists executive team using concise, effective communication and organizational skills.
Overview
3
3
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Primero Management Inc.
03.2024 - Current
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Organized and coordinated conferences and monthly meetings.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Volunteered to help with special projects of varying degrees of complexity.
- Provide support to HR department by maintaining office supplies, distributing mail and processing invoices for payment when needed.
- Provided support to HR department by screening and reviewing applicant resumes to identify qualified candidates when needed.
- Assisted in talent acquisition by conducting comprehensive job analyses and creating accurate job descriptions.
Commercial Property Management Assistant
Primero Management Inc.
03.2024 - Current
- Assisted property manager in conducting regular inspections to maintain property standards and address any issues proactively.
- Maintained positive relationships with tenants through clear communication and prompt responses to inquiries or concerns.
- Enhanced tenant satisfaction by promptly addressing maintenance requests and ensuring timely resolution.
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Prepared and maintained accurate records of tenant communication, lease agreements, and payment history for streamlined operations.
- Promptly responded to tenant complaints and concerns for over 6 commercial retail properties.
Warehouse Logistics Manager
XGIMI Projector Technology
03.2023 - 12.2023
- Optimized storage layout for improved productivity and space utilization.
- Analyzed labor requirements for peak seasons, adjusting staffing levels accordingly to meet increased demand without sacrificing service quality.
- Improved customer satisfaction by maintaining accurate inventory levels and timely fulfillment of orders.
- Managed cross-functional teams, ensuring smooth coordination between warehouse operations, procurement, and shipping departments.
- Managed budgeting processes for the warehouse department, optimizing resource allocation while staying within financial constraints.
- Collaborated with transportation partners to optimize delivery schedules and reduce transit times.
- Led cost-saving efforts through strategic vendor negotiations and contract management.
- Integrated warehouse operations with existing and new business processes.
Food Delivery Driver
DoorDash, San Bernardino, California
03.2022 - 12.2022
- Managed multiple deliveries simultaneously, maximizing efficiency and productivity.
- Maintained a high level of professionalism throughout interactions with both restaurant staff members and customers.
- Planned optimal routes to deliver multiple orders per trip and achieve strong performance ratings.
Front of House Manager
Noodology Restaurants
06.2021 - 04.2022
- Partnered with back-of-house management in order to maintain seamless communication between teams, ensuring a smooth dining experience for guests.
- Resolved guests complaints while maintaining positive customer environment.
- Trained new hires on company policies, procedure, s as well as proper food handling techniques which resulted in reduced turnover rates.
- Managed day-to-day FOH operations to drive quality, standards, and meet customer expectations.
- Managed cash handling procedures, reconciling daily sales reports, and maintaining accurate records for financial reporting purposes.
Education
Associate of Arts - Business Administration
Mount San Antonio College
Walnut, CA06.2024
High School Diploma -
Chino Hills High School
Chino Hills, CA05.2021
Skills
- C-Suite Executive Support
- International and Domestic Travel Arrangements
- Executive Schedule Management
- Business Correspondence
- Excel spreadsheets
- Property Inspection
- Lease Renewals
- Property Maintenance Coordination
- Maintenance Scheduling
- Shipping management
- Warehouse Management
- Cost Control
- Team Management
Languages
Chinese (Mandarin)
English
Timeline
Executive Assistant to the Chief Executive Officer
Primero Management Inc.
03.2024 - Current
Commercial Property Management Assistant
Primero Management Inc.
03.2024 - Current
Warehouse Logistics Manager
XGIMI Projector Technology
03.2023 - 12.2023
Food Delivery Driver
DoorDash, San Bernardino, California
03.2022 - 12.2022
Front of House Manager
Noodology Restaurants
06.2021 - 04.2022
Associate of Arts - Business Administration
Mount San Antonio College
High School Diploma -
Chino Hills High School
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