Ruvini Jayatissa
Coquitlam,Canada
Summary
Hardworking and passionate Administrative Assistant / Bookkeeper and a reliable team player dedicated to business success. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand by being organized and competitive. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Clima Design Technologies Ltd
03.2023 - Current
- Supporting bookkeeping by creating, editing, and proofreading invoices and other company documents as requested
- Coordinate the flow of information internally and with other departments and external organizations.
- Create and maintain the company database.
- Preparation of presentations for company meetings.
- Create reports, and product manuals, datasheets as requested by the management
- Maintaining digital and manual filing systems for customers
- Arrange travel schedules and make reservations for service calls for the company technicians
- Greet visitors and direct them to the employer or appropriate person from different departments
- Answer telephone and electronic inquiries from customers.
- Coordinate office administrative procedures with staff.
- Prepare and post notices and advertisements for new staffing requirements, and collect applications
- Notify applicants of the interview details and the selection process.
- Create and maintain social media accounts, and update the company website.
- Ensure smooth operation of computer systems and equipment
Administrative Assistant / Bookkeeper - Part Time
Summit Tools
08.2022 - 02.2023
- Responsible for Accounting Receivables - Daily reconciling of invoices, tills, daily banking deposits, scanning and preparing documents and accounting assistance
- Preparing for daily bank deposits
- Preparing Month end reconciliations of expenses reports and maintaining petty cash
- Scan, email, print and filing of documents
- Responsible on calendar management and company email inbox
- Monitor and order office supplies
- Preparing Reimbursement reports for staff members' personal expenses
- Assist employees with documentation processes
- Coordinate administrative activities among different branches
- Assisting company payroll by recording staff overtime, day offs
- Sort, open and reviewing incoming mails and mailing out reports and other documents
- Receiving and directing incoming calls from the customers.
Administrative Assistant - Part Time
West Can Auto Parts
06.2022 - 07.2022
- Created detailed expense reports to facilitate reimbursement for business expenses incurred
- Managed Epicore database to store information for reference, reporting and analysis
- Updated spreadsheets and databases to track, analyze and report on expenses
- Leveraged Sage 50 accounting software to manage expenses and keep track of finances
- Prepare time sheets for the delivery staff
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
Research Assistant
Nielson Company Lanka
07.2020 - 11.2020
- Planned, modified, and executed research techniques, procedures and tests
- Compiling, analyzing and presenting market research related to Research and Development Projects
- Gathered, arranged, and corrected research data to create representative graphs and charts highlighting results for presentations and proofreading reports
- Performed statistical, qualitative, and quantitative analysis using STATA and E-Views software
- Scheduled appointments with test subjects over phone and through emails
- Recording meetings and document preparation for research interviews.
Education
MBA - Business Administration
University Canada West
Vancouver, BC01.2022
Bachelor of Science - Business Administration (Business Economics)
University of Sri Jayewardenepura
Colombo, Sri Lanka01.2020
GCE Advanced Level - Management Studies
Hillwood College
Kandy, Sri Lanka08.2015
Skills
- 10 years of experience in Microsoft Office 365 Applications - Excel, Word, SharePoint, PowerPoint, Teams, Outlook
- 50 wpm typing speed
- Attention to detail, Adaptability, Multi-Tasking, Fast Learning and Creativity
- Creating, updating and maintaining websites, Data Entry
- Technical writing and proofreading - IELTS Academic Certification with overall band score of 75 (Reading-90, Writing-70, Speaking-75, Listening-80)
Certification
- Following Google Data Analytics Professional Certificate
- Certificate in UX Design Fundamentals
- Advanced Google Analytics
- Google Analytics for Beginners
- Certified Digital Marketing Associate
Volunteer Experience
- 04/01/22, 06/01/22, Volunteer Administrative Assistant, DEFEND, Canada
- 09/01/15, 01/01/16, Volunteer Economics Teacher, Hillwood College, Kandy, Sri Lanka
Languages
English
Timeline
Administrative Assistant
Clima Design Technologies Ltd
03.2023 - Current
Administrative Assistant / Bookkeeper - Part Time
Summit Tools
08.2022 - 02.2023
Administrative Assistant - Part Time
West Can Auto Parts
06.2022 - 07.2022
Research Assistant
Nielson Company Lanka
07.2020 - 11.2020
MBA - Business Administration
University Canada West
Bachelor of Science - Business Administration (Business Economics)
University of Sri Jayewardenepura
GCE Advanced Level - Management Studies
Hillwood College
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