Summary
Overview
Work History
Education
Skills
Websites
Certification
Timeline
Generic

Rutvi Kakar

Calgary,AB

Summary

Ambitious coordinator skilled in planning high-visibility events to drive organizational growth. Expertise in building relationships with vendors, clients and community members. Strong prioritization abilities with success in managing conflicting event needs. Client-oriented Event Coordinator committed to making clients' dreams come true. Skilled in working with clients to plan unique events from start to finish while proactively managing risks and potential problems. Proven leader with success creating cohesive, goal-oriented teams.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Sales and Conference Coordinator

Seneca College Residence
Toronto, ON
11.2022 - Current
  • Assist in generating sales for the Residence to help meet and/or exceed forecasted revenue targets
  • Attend tradeshows, networking opportunities and Open House events
  • Developed marketing materials to promote the event such as brochures, flyers, e-mail blasts and website content.
  • Act as a liaison between the property and the institution's sales related departments
  • Managed day-of operations ensuring that all aspects of the event ran smoothly from start to finish.
  • Student interaction in regards with account payments, residence tours and fee structure
  • Ensure details of sales contracts and agreements are properly executed
  • Complete Sales Progress Reports and any other required reports in a timely fashion
  • Entering sales and booking information into the properties Property Management System
  • Intermediate skills in Microsoft Office (Word, Excel, Outlook) CRM, salesforce and Starrez.
  • Organized and coordinated conference logistics, including venue selection, catering, audio and visual equipment needs, and transportation.

Event Coordinator

City Cruises by Hornblower
Toronto, ON
04.2022 - 10.2022
  • Coordinate and details events with guests for corporate booking, education, social and wedding guests
  • Do upsell for all the products
  • Coordinated with internal teams to ensure timely delivery of products and services for events.
  • Monitored budgeting process for each event to ensure cost efficiency.
  • Ensure all pre ordered upsells are recorded accurately and conveyed to operations departments
  • Prepare sales contracts, correspondence, reports, forms, direct mail pieces
  • Reviews event schedule daily to ensure adequate availability of individual reservations while taking note of dates where prices are yielded
  • Create and manages weekly schedules for part time employees to ensure adequate coverage for all ticket booth locations while staying within budgeted payroll allocations
  • Develop strategies and tactics to achieve and exceed ticket booth sales targets daily, monthly, quarterly, and annually.
  • Developed event themes and concepts to ensure successful execution of events.
  • Organized vendor contracts, negotiated fees, and ensured compliance with all regulations.

Sales and Conference Coordinator

Travel Exclusive Asia (earlier ASIA DMC Bangkok - Thailand)
03.2018 - 02.2021
  • Managing all key agents from UK, USA, Canada, Europe market and coordinating with them for routine requests
  • Designing customize Thailand based packages for agents
  • In depth knowledge of Thailand, meeting hotels and suppliers for new products and new upcoming hotels
  • Doing inspection to be updated with latest destinations, hotels and tours (Within Thailand).
  • Developed and implemented sales strategies to increase market share.
  • Established relationships with key clients, while maintaining existing customer base.
  • Monitored industry trends and competitor activities to stay ahead of the competition.
  • Managed daily operations of sales department, including supervision of staff members.
  • Trained, coached, and mentored junior sales personnel to ensure success in their roles.

Sr Executive Business Development

MICE Department - Cox and Kings
08.2016 - 02.2018
  • Customer service - Meeting the potential corporate and catering to their MICE needs
  • Generating queries and closing business
  • Managing key accounts and annual contracts with the company like Ernst and Young, Birla Cement, Hella
  • Arranging entertainment programs - Movies at PVR director's cut select city for key clients, Cocktail dinners
  • Back-end coordination with sales team to update sales reports & upcoming sales projections
  • Research about the market and observe industry latest trends and plan out future business strategies
  • Negotiating with hotels and vendors to get better deals for closure
  • Handling on ground group events and conferences.

Sales support - MICE Department

Flight Centre Management
Delhi, ON
04.2015 - 07.2016
  • Cold calling and setting up meetings with potential clients
  • Making sales calendar and keeping update of sales figures
  • Preparing weekly sales report
  • Meeting potential clients for MICE business.

Education

Diploma in Global Tourism -

Seneca College
08.2022

Bachelors in Travel and Tourism -

College of Vocational studies, Delhi University
01.2015

Skills

  • Sales Support
  • Sales Management
  • Account Management
  • Guest Services
  • Business Development
  • CRM Software
  • Sales Contract Management
  • Event Planning
  • Meeting Planning
  • Catering Coordination
  • Event Calendar Management
  • Special Events Planning
  • Pricing Negotiation
  • Conference Planning
  • Client Meetings
  • Client Relationship Development
  • Event Marketing
  • Staff Management

Certification

  • Smart Serve Certificate
  • Worker Health and Safety Awareness in 4 Steps Certificate
  • TESL/ TESOL, Asian College of Teachers
  • CPR Certification

Timeline

Sales and Conference Coordinator

Seneca College Residence
11.2022 - Current

Event Coordinator

City Cruises by Hornblower
04.2022 - 10.2022

Sales and Conference Coordinator

Travel Exclusive Asia (earlier ASIA DMC Bangkok - Thailand)
03.2018 - 02.2021

Sr Executive Business Development

MICE Department - Cox and Kings
08.2016 - 02.2018

Sales support - MICE Department

Flight Centre Management
04.2015 - 07.2016

Diploma in Global Tourism -

Seneca College

Bachelors in Travel and Tourism -

College of Vocational studies, Delhi University

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