Ruby Paul
Eskasoni,Canada
Summary
An experienced and dedicated Human Resources Assistant with in-depth knowledge of administrative processes and managing successful relationships with employees. Ability to maintain an organized employee database by collecting records and carefully organizing paperwork associated with existing and future employees. Skilled in handling personnel-related issues and adhering to laws and regulations governing recruitment and employment practices. Bringing forth a positive attitude and strong work ethic.
Overview
31
31
years of professional experience
4
4
years of post-secondary education
Work History
Human Resources Administrative Assistant
Mi'kmaw Family & Children's Services of Nova Scotia, Eskasoni
Eskasoni, Nova Scotia
09.2018 - Current
- Supported the Human Resources Manager in the development and implementation of human Resource policies, procedures, and practices.
- Enhanced electronic filing methods to be more cohesive and effective.
- Proficient with integrated computer applications, Microsoft Office Suite for Business computer Skills, including the Sage program.
- Prepared resumes sent in by job applicants for interviews and filed them accordingly.
- Collaborated with the HR department to meet and exceed all initiatives.
- Assisted in ensuring that all company HR procedures and guidelines are followed at MFCS.
- Support HR resources processes by scheduling appointments and interviews. maintaining records and information.
- Contacting references and informing employees of their hiring status.
- Tracked the completion of performance plans, mid-year reviews, annual reports and project appraisals.
- Maintained employee files and the HR filing System in filing system.
- Scheduled employee training for staff as requested by the organization.
- Addressed the needs and concerns of employees with professionalism and tact.
- Help provide a safe, healthy, and Supportive workplace at MFCS.
- Follow regulations, standards and guidelines.
Human Resources Assistant
Mi'kmaw Family & Children's Services of Nova Scotia, Eskasoni
Eskasoni, Nova Scotia
12.2017 - 09.2018
- Served as a friendly liaison between staff and the HR department.
- Supported the Human Resources department in the development and implementation of the policies, procedures, and practices.
- Performed a variety of responsible and complex technical and administrative duties relating to human resources functions.
- Made copies, handled emails, and performed any clerical tasks to assist the HR department.
- Performed other duties as assigned.
Receptionist
Mi'kmaw Family & Children's Services of Nova Scotia, Eskasoni
Eskasoni, Nova Scotia
11.2017 - 12.2017
- Successfully handled all clerical and administrative duties, including answering phones, recording, and relaying messages, and providing callers and walk-ins with information about the company.
- Used discretion to protect the privacy of clients.
- Addressed both employees and staff with professionalism and tact.
- Accessing the ICM database to retrieve pertinent information regarding the child in care and to pass on incoming calls to the appropriate staff and /or department
- Recording all incoming mail and delivering it to the addressed staff.
Administrative assistant/Office Manager
Eskasoni Mental Health and Crisis and Referral Centre, Eskasoni
Eskasoni, Nova Scotia
01.2011 - 01.2013
- Worked in personnel administration of both the Eskasoni Mental Health and the Eskasoni Crisis and Referral Centre
- Worked as a Crisis Worker in person and by phone in addition to my daily administrative duties when needed
- Worked in scheduling 24 crisis centre staff shift with both full-time and part time staff.
- Worked with computer programming and processing
- Organized and scheduled staff training
- Processed and submitted invoices, both payroll and products/supplies.
- Ensured all supplies and materials were ordered and provided in the office.
- Provided all clients and visitors with professionalism and a warm greeting.
- Maintained confidentiality with clients and records.
Site Researcher
Resilience Research Centre, Dalhousie University, Eskasoni
Eskasoni, Nova Scotia
01.2011 - 01.2012
- Conducted surveys with youth in the community as part of a team and while working at Eskasoni Mental Health
Crisis Worker
Eskasoni Crisis and Referral Centre, Eskasoni
Eskasoni, Nova Scotia
01.2009 - 01.2011
- Completed intakes and referrals to appropriate agencies and services.
- Offered support to individuals who sought assistance in their time of need with a team of support people and resources.
Substitute Teacher Aide and Assistant
Eskasoni Elementary and Middle School, Eskasoni
Eskasoni, Nova Scotia
01.2009 - 01.2011
- Supported staff and students
- Utilized nonviolent intervention with students dealing with anger issues, personal issues, and learning difficulties when necessary.
Eskasoni Maternal and Child Home visitor
Eskasoni Health Centre, Eskasoni
Eskasoni, Nova Scotia
01.2007 - 01.2009
- Worked with families to build on their strengths, develop their parenting skills, help them connect with resources in the community, and promote healthy living skills through home visits to encourage safety, growth, and learning.
Staff Support Worker
Native Alcohol and Drug Counseling Association, Eskasoni
Eskasoni, Nova Scotia
01.2004 - 01.2006
- Arranged workshops for both community and staff professional development (work term)
Clerical and Accountant Assistant
Revenue Canada, Sydney, NS
Sydney, NS
01.2001 - 01.2003
- Worked three summers in the Aboriginal Summer Student Employment Program, Revenue Canada. Worked in the Verification and Enforcement Division, Sydney Tax Services. Clerical responsibilities, that includes data entry and assisting in the accounting department.
Youth Justice Worker & Coordinator of Volunteers
Mi'kmaq Young Offenders Project, Eskasoni
Eskasoni, Nova Scotia
01.1998 - 01.1999
- Responsible for facilitating training workshops for volunteers, organizing and hosting youth justice circles, organizing and overseeing placements for youth and maintaining client records.
Community Alcohol & Drug Counsellor
Native Alcohol and Drug Counseling Association, Eskasoni
Eskasoni, Nova Scotia
01.1995 - 01.1998
- Worked in making initial contact, documentation, and referral(s), maintained ongoing contact with clients
- Worked with community health, community public information program, identification, and interaction with area resource agencies
- Provided assistance with job placement training and self-improvement programs
- Maintained updated client records and files, and the readjustment program.
Education
Bachelor of Arts - Community Studies
Cape Breton University
Sydney, Nova Scotia 09.2015 - 05.2018
Mi'kmaw Addition Prevention & Healing Program - undefined
Nova Scotia Community College
Nova Scotia01-2014
Human Resources Management
NSCC
Sydney, NS 09.2024 - Current
Skills
- Interpersonal Skills
- Critical thinking and problem solving
- Microsoft Excel
- Problem Solving
- Creativity
- Microsoft Office
- Ability to Work in a Team
- Time Management
- Teamwork
- Ability to Multitask
- Effective Time Management
- Fast Learner
- Computer Skills
- Communication
- Ability to Work Under Pressure
- Communication Skills
- Time Management Skills
- Adaptability
- Excellent Communication Skills
- Multitasking Skills
- Project Management Skills
- Highly Organized
- Office Programs
- Interpersonal Communication Skills
- Employment Legislation
Languages
Mi'kmaw
Professional Working
English
Full Professional
Interests
Enjoying the outdoor activities with my family, Volunteering in community activities, enjoying time with my family and friends
Timeline
Human Resources Management
NSCC
09.2024 - Current
Human Resources Administrative Assistant
Mi'kmaw Family & Children's Services of Nova Scotia, Eskasoni
09.2018 - Current
Human Resources Assistant
Mi'kmaw Family & Children's Services of Nova Scotia, Eskasoni
12.2017 - 09.2018
Receptionist
Mi'kmaw Family & Children's Services of Nova Scotia, Eskasoni
11.2017 - 12.2017
Bachelor of Arts - Community Studies
Cape Breton University
09.2015 - 05.2018
Administrative assistant/Office Manager
Eskasoni Mental Health and Crisis and Referral Centre, Eskasoni
01.2011 - 01.2013
Site Researcher
Resilience Research Centre, Dalhousie University, Eskasoni
01.2011 - 01.2012
Crisis Worker
Eskasoni Crisis and Referral Centre, Eskasoni
01.2009 - 01.2011
Substitute Teacher Aide and Assistant
Eskasoni Elementary and Middle School, Eskasoni
01.2009 - 01.2011
Eskasoni Maternal and Child Home visitor
Eskasoni Health Centre, Eskasoni
01.2007 - 01.2009
Staff Support Worker
Native Alcohol and Drug Counseling Association, Eskasoni
01.2004 - 01.2006
Clerical and Accountant Assistant
Revenue Canada, Sydney, NS
01.2001 - 01.2003
Youth Justice Worker & Coordinator of Volunteers
Mi'kmaq Young Offenders Project, Eskasoni
01.1998 - 01.1999
Community Alcohol & Drug Counsellor
Native Alcohol and Drug Counseling Association, Eskasoni
01.1995 - 01.1998
Mi'kmaw Addition Prevention & Healing Program - undefined
Nova Scotia Community College
Courses/workshops
- Microsoft Suite Training- Workplace Education Initiative NS January-present 2026
- Workplace Hazardous Material Training (WHIMIS) 2025
- Administrative Skills Training-BMC File Management Consulting September 15, 16, 17, 2025
- Lateral Violence Training April 2024
- Wikimanej Kikmanaq-Mi'kmaw Family Group Conference, MFCS June 2018
- Human Resource Management for Indigenous Communities, INFONEX Professional Development September 2019
- Cultural Sensitivity, MFCS June 2018
- Substances of Abuse, NADACA October 2018
- Counselling Practice, Theory, and Skills levels 1 & 2, Maritime School of Social Work Continuing Education Program
- Authentic Management May 2014
- Advance Skills for Administrative Assistants
- Management Skills, Aboriginal Business Works Program
- Credit Management, Aboriginal Business Works Program
- Office Management, Aboriginal Business Works Program
- "Stretched to the Limit and Building Together", Positive Lifestyles, Native Mental Health Association of Canada