Ruby Fehr
County Of Grande Prairie No 1,AB
Summary
Dynamic Office Administration Assistant with a proven track record at Westpointe Community Church, excelling in scheduling and document preparation. Recognized for enhancing workflow efficiency and fostering positive client relations through exceptional verbal communication and meticulous confidentiality handling. Adept at managing multiple priorities while maintaining a productive environment.
Overview
20
20
years of professional experience
Work History
Office Administration Assistant
Westpointe Community Church
09.2005 - 08.2025
- Supported daily office operations by managing schedules and organizing meetings.
- Assisted in maintaining accurate filing systems to ensure easy document retrieval.
- Coordinated communication between departments to enhance workflow efficiency.
- Managed incoming calls and directed inquiries to appropriate team members.
- Prepared and processed documents for internal and external communications.
- Contributed to inventory management by tracking supplies and placing orders as needed.
- Utilized office software to create reports, presentations, and correspondence efficiently.
- Maintained a clean and organized workspace to promote a productive environment.
- Safeguarded sensitive information with strict adherence to confidentiality policies when handling personnel records and confidential documents.
- Managed multiple priorities simultaneously through effective time management practices, ensuring all tasks were completed on schedule while maintaining a high level of accuracy.
- Improved client relations through timely and courteous communication, addressing inquiries, and resolving issues promptly.
- Assisted in financial management tasks such as budgeting, expense reporting, invoice processing, and purchase order creation.
- Contributed to a positive work environment by providing attentive reception services, greeting visitors warmly, and directing them appropriately.
- Assisted in event planning and execution, from securing venues to managing invitations and logistics during the events themselves.
- Expedited daily operations by efficiently sorting incoming mail for distribution to the appropriate recipients within the organization.
- Upheld office standards in cleanliness by coordinating with maintenance staff to address any issues promptly.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Hairdressing
MC College
Saskatoon, Saskatchewan12-1990
High School Diploma -
Valley Christian Academy
Osler, SK06-1989
Skills
- Verbal communication
- Scheduling appointments
- Filing systems
- Document preparation
- Confidentiality handling
- Calendar management
- Database maintenance
- Presentation creation
- Positive attitude
- Verbal and written communication
- Front office management
- Administrative support
- Social media
- Social media and promotions
- Multi-line phone proficiency
- Office equipment maintenance
- Meeting coordination
Languages
English
Native or Bilingual
German
Limited Working
Timeline
Office Administration Assistant
Westpointe Community Church
09.2005 - 08.2025
Hairdressing
MC College
High School Diploma -
Valley Christian Academy