RUBY CORR
Sydney,NS
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
22
22
years of professional experience
Work History
Administrative Assistant
Alberta Health Ministry
01.2016 - 03.2025
- Provided support to managers and directors
- Managed executive calendars
- Booked rooms for board meetings
- Scheduled catering
- Processed data in Word and Excel
- Scanned, filed, and additional administrative tasks as required
- Used the Action Request Tracking System (ARTS) in a government setting
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Acting Executive Assistant to Assistant Deputy Minister
Alberta Health Ministry
04.2024 - 06.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
Acting Assistant to Executive Director
Alberta Health Ministry
01.2024 - 04.2024
- Provided support to the Executive Director of Strategic Policy & Initiatives Branch
- Worked with the Action Request Tracking System (ARTS) in a government setting
- Provided support to managers and directors
- Managed executive calendar
- Booked rooms for board meetings
- On-boarded new staff
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
Executive Assistant
CoSyn Technology
04.2009 - 10.2010
- Managed and collaborated meeting calendars for manager and Team Leads
- Liaised between manager and team leads to ensure all meeting documents and data were submitted in a timely manner
- Compiled data in preparation for meetings
- Created agendas and meeting minutes
- Booked conference rooms and set up audio-visual equipment
- Distributed meeting invites to team members
- Collected and filed personnel files both manually and electronically
- Served as a liaison between departments to facilitate effective communication throughout the company.
Administrative Assistant
CoSyn Technology
01.2007 - 04.2009
- Supported Team Leads with assigned tasks
- Edited and formatted documents
- Administrative Support for CoSyn's employee recognition program
- Administrative support for CoSyn's innovation program
- Contributed to the organization's newsletter
- Provided administrative services to the ADMO with emphasis on scheduling and coordinating the ADM's calendar
- Ensured the ADM had necessary materials for each scheduled meeting
- Managed functions on behalf of the ADM within 1GX
- Liaised with other administrative support to collaborate and share information so that timelines were met
Administrative Assistant
Association of Professional Engineers, Geologists and Geophysicists of Alberta
03.2006 - 01.2007
- Researched and investigated companies to ensure they complied with APEGGA's regulations
- Compiled and submitted letters to companies who appeared to be non-compliant
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Office Manager
DJ Denny Trucking
01.2003 - 01.2004
- Completed WHIMIS and Occupational Health and Safety Standards training
- General book keeping duties including Accounts Payable using Simply Accounting software
- Prepared payroll
- Ensured the workplace standards were corrected and stayed in alignment with Workers Compensation Board and directly collaborated with WCB representative
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Education
Business Computer Applications Diploma
Cape Breton Business College
Sydney, NSSkills
- Interpersonal skills
- Communication skills
- Written correspondence
- Verbal correspondence
- Organizational skills
- Schedule management
- Deadline management
- Tact
- Discretion
- Positive attitude
- Office administration
- Computer skills
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Acting Executive Assistant to Assistant Deputy Minister
Alberta Health Ministry
04.2024 - 06.2024
Acting Assistant to Executive Director
Alberta Health Ministry
01.2024 - 04.2024
Administrative Assistant
Alberta Health Ministry
01.2016 - 03.2025
Executive Assistant
CoSyn Technology
04.2009 - 10.2010
Administrative Assistant
CoSyn Technology
01.2007 - 04.2009
Administrative Assistant
Association of Professional Engineers, Geologists and Geophysicists of Alberta
03.2006 - 01.2007
Office Manager
DJ Denny Trucking
01.2003 - 01.2004
Business Computer Applications Diploma
Cape Breton Business College
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