Ruby Cardenas Rangel
Castro Valley
Summary
Professional administrative professional with experience supporting executive leadership and coordinating high-level administrative operations. Proven ability to manage confidential information, maintain complex schedules, and support organizational goals in fast-paced environments. Skilled in communication, collaboration, problem-solving, and prioritizing multiple responsibilities while maintaining professionalism and attention to detail.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Cardenas Custom Builders Inc
Hayward, CA
06.2020 - Current
- Coordinated executive calendars, meetings, and scheduling priorities to support efficient daily operations and time management.
- Prepared meeting agendas, reports, and supporting documentation for leadership planning sessions and departmental coordination.
- Maintained professional communication between executives, staff, clients, and stakeholders while fostering collaborative working relationships.
- Streamlined office operations through digital filing systems and improved document management processes.
- Assisted in preparing departmental reports and operational summaries to support organizational decision-making.
- Supported workflow improvement initiatives by collaborating across teams to enhance efficiency and organization.
- Managed confidential records and sensitive information with professionalism and discretion.
- Coordinated office operations including supply management, scheduling, and administrative support functions.
- Responded to high-volume phone and email inquiries while maintaining professionalism in fast-paced environments.
- Demonstrated strong organizational, multitasking, and problem-solving skills while balancing competing priorities and deadlines.
Education
Bachelor of Science - Psychology, Minor: Sociology
California State University-East Bay
HaywardSkills
- Executive & Administrative Support
- Calendar & Schedule Management
- Office Administration
- Microsoft Office & Excel
- Document Preparation & Proofreading
- Confidential Information Management
- Professional Communication
- Customer Service
- File Organization & Data Management
- Problem-Solving & Multitasking
- Project Coordination
- Attention to Detail
- Invoice Processing & Payroll Support
- QuickBooks
LANGUAGES
English - Native
Spanish - Native
Timeline
Executive Assistant
Cardenas Custom Builders Inc
06.2020 - Current
Bachelor of Science - Psychology, Minor: Sociology
California State University-East Bay