Rosie Steinbrenner
Elk Grove
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Jeffrey E Prag, Attorney at Law
Stockton
05.2024 - Current
- Managed attorney's calendar and scheduled client meetings efficiently.
- Coordinated communication between clients and legal staff to ensure clarity.
- Prepared legal documents for review, maintaining accuracy and organization.
- Handled phone calls, directing inquiries to appropriate personnel promptly.
- Supported billing processes by tracking expenses and invoicing clients accurately.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Managed daily invoices, reports and proposals.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Coordinated meeting and work schedules for staff teams and executives.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Greeted visitors warmly upon arrival at the office premises.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Developed effective filing systems for easy retrieval of information when needed.
- Followed proper accounting and bookkeeping procedures to support audits.
Executive Assistant/Accounting Clerk
J. Woods Beverage Company
Tracy
01.2018 - 03.2020
- Managed executive calendars and scheduled meetings for senior management.
- Coordinated travel arrangements and itineraries for company events.
- Prepared agendas and minutes for board meetings and executive discussions.
- Maintained accurate records of correspondence and confidential documents.
- Organized office operations to enhance efficiency and workflow.
- Liaised with vendors to procure office supplies and services as needed.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Managed daily invoices, reports and proposals.
- Coordinated meeting and work schedules for staff teams and executives.
Executive Assistant/Project Lead
Van Buren Lemons, MD
Sacramento
06.2016 - 04.2018
- Managed executive calendars and scheduled appointments efficiently.
- Coordinated travel arrangements and itineraries for business trips.
- Drafted and edited correspondence for internal and external communication.
- Assisted in project coordination by tracking deadlines and deliverables.
- Communicated with clients and stakeholders to facilitate information flow.
- Supported budgeting processes by processing invoices and expense reports.
- Maintained confidential records and files related to executive operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Managed daily invoices, reports and proposals.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Coordinated meeting and work schedules for staff teams and executives.
- Set up meeting and event logistics for senior management and updated calendars.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Assisted in developing policies and procedures pertaining to office administration matters.
Education
Davis Senior High School
Davis, CASkills
- Calendar management
- Travel coordination
- Expense tracking
- Document preparation
- Client communication
- Office administration
- Meeting scheduling
- Legal correspondence
- Reporting accuracy
- Project coordination
- Problem solving
- Attention to detail
- Professional discretion
- Communication skills
- Time management
- Document handling
- Proper phone etiquette
- Schedule management
- Self-starter
- Administrative support
- File organization
- Logistics and schedule management
- Interpersonal communication
- Excel spreadsheets
- Project oversight
- Invoice processing
- Report generation
- Information confidentiality
- Articulate and well-spoken
- Spreadsheet tracking
- Software knowledge
- Certified in 10-key
- Resourceful
- Proofreading
- Bookkeeping
- Executive support
- Multi-line phone proficiency
- Mail management
- Meticulous attention to detail
- Financial services
- Mail handling
- QuickBooks expert
- Phone etiquette
- Extensive vocabulary
- Email management
- Task delegation
- Accounting
- Professional and mature
Timeline
Executive Assistant
Jeffrey E Prag, Attorney at Law
05.2024 - Current
Executive Assistant/Accounting Clerk
J. Woods Beverage Company
01.2018 - 03.2020
Executive Assistant/Project Lead
Van Buren Lemons, MD
06.2016 - 04.2018
Davis Senior High School