Ronak Ebrahimi
Vancouver,BC
Summary
Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Executive Assistant
Vancouver Coastal Health
05.2024 - Current
- Calendar management and documentation management
- Schedule meetings
- Submit reimbursement forms.
Project Coordinator and Executive Assistant
BC Renal
03.2023 - 05.2024
- Efficiently coordinate projects, achieving goals and meeting timelines
- Act as administrative support for the project and/or project manager, including meeting preparation, calendar management, and documentation management
- Prepare minutes, agendas, logistics, project deliverables, and other documentation
- Identify, collect, and analyze project information and provide input and recommendations to project team
- Help dissemination of project information
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
Project Specialist and Executive Assistant
The Language Gallery Canada
11.2020 - 11.2022
- Developing and executing strategic marketing initiatives and activities that strengthened the school’s brand
- Optimizing content for search engine marketing and optimization
- Developing, implementing, monitoring, and evaluating the school’s marketing communications for advertisement, promotions, public relations, graphics, and collateral to support the marketing objectives targeting maximization of the school’s positive exposure in local and international markets
- Maintaining social media channels, including Instagram, and Facebook
- Ensuring all social materials follow brand guidelines
- Creating social media strategies to increase brand awareness and increase the number of followers
- Evaluating and developing new administrative practices, as deemed necessary
- Answer enquiries and respond to requests for general information and schedule changes
- Providing orientation sessions to new students
- Referring communication to appropriate departments as required in priority sequence
- Coordinating with Academic Operations team to implement and maintain Academic procedures and processes
- Preparing documents, including presentations, correspondence, meeting minutes, and reports accurately and timely
- Using Student Information Systems (SIS) and Learning Management Systems(LMS)
- Providing administrative support that respects confidentiality and ensures that administrative matters are organized and handled professionally.
NSG Leader
Kitsilano Neighbourhood House
10.2020 - 10.2020
- Established detailed project charters, plans, and objectives, outlining timelines and deliverables
- Implement effective processes for assessing project risks, identifying mitigation strategies, and monitoring risks throughout the project lifecycle
- Provide consultation, guidance, and support to the team
- Execute project plans according to methodologies, ensuring successful and coordinated project completion
- Participated in the development and monitoring of project budgets, adhering to allocated budgets
- Provided leadership by giving advice or guidance in situations that require interpretation and judgment
- Tracked project progress and metrics, monitoring, and reporting on project status and barriers.
Project Manager
Arshia Parseh Fajr Hakhamanesh Co
09.2011 - 03.2018
- Instituted a CRM (Customer Relationship Management) program companywide, which streamlined sales workflow from initial client contact to recorded request
- Established detailed project charters, plans, and objectives, outlining timelines and deliverables
- Tracked project progress and metrics, monitoring, and reporting on project status and barriers.
Education
MBA - Business Administration
University Canada West
Vancouver, BC04.2020
Skills
- Dedicated and detail-oriented Project Coordinator/Business Analysis professional with over seven years of professional project coordination and business analysis experience
- A professional Project Coordinator/Executive Assistant with over 1 year of hands-on experience at BC Renal and VCH
- Two years of Project Specialist/Administrative Support experience at The Language Gallery Canada, a member of the Global University System (GUS)
- Excellent knowledge of project management, and business analysis
- Strong verbal communication and presentation skills
- Master of Business Administration (MBA), and Master of Industrial Management
- Led a team to provide admin support as an active volunteer community member with the University of Canada West
- Proficient in Microsoft Office, PowerPoint, Excel, Outlook, Zoom, Teams, ASANA
- Fluent in English and Farsi
Volunteer Experience
Student and Career Services Department Volunteer, 09/01/18, 04/01/20, University Canada West, Vancouver, BC
Timeline
Executive Assistant
Vancouver Coastal Health
05.2024 - Current
Project Coordinator and Executive Assistant
BC Renal
03.2023 - 05.2024
Project Specialist and Executive Assistant
The Language Gallery Canada
11.2020 - 11.2022
NSG Leader
Kitsilano Neighbourhood House
10.2020 - 10.2020
Project Manager
Arshia Parseh Fajr Hakhamanesh Co
09.2011 - 03.2018
MBA - Business Administration
University Canada West