ROHIT PRASAD

Logistical Support for JICA Members

• Making Appointments, Arrangement of Hotel and Transport.
• Arrangement for getting Permit/Visa/Visa Exemptions/ID Cards/Visa Extensions.
• Collecting necessary information for Permit/Visa/ID Cards.
• Preparing Note Verbal and Kessai, Preparation for relating internal manuals.

Logistical Support of Business Trip And Mission Team visit for JICA members.

• Hotel and/or Transport Bookings.
• Preparing the Business Trip Order Form, Supporting accounting task for business Trip and Mission team.
• Establishing strong relationships with the Hotels and Taxi companies.
• Circulate Hotel Rates and International & Domestic Flight Schedules monthly basis.
• Other various logistical support of business trip and mission team.

Supporting Accounting Task

• Supporting petty budget execution and procurements, Supporting Accounting task.
• Prepare Douji for payment

Support for Volunteer activities

• Needs Survey Requests, Checking & Processing request forms.
• Data Input in several databases, Volunteer acceptance & Travel Arrangements.
• Support for pre-assignment orientation, Accounts in relation to volunteer travel (allowance, ticket).
• Support for mid-term and terminal report presentation, Other Various Supporting work.
• To support other assistant staff in their absence especially logistic support for project operation and volunteer management
• To carry out other duties as and when required by the Resident Representative.
• Supported the development of new programs by conducting research, analyzing data, and providing recommendations to decision makers.
• Enhanced program efficiency by streamlining processes and procedures for project management.
• Provided logistical support for events such as workshops, conferences, and trainings related to the organization''s mission.
• Collaborated with finance department to budget and monitor program operations, ensuring sound fiscal and system management.

• Assist the Manager ESU with coordinating the efficient running of the office, Assist Manager ESU in the records management for the Hon
• Prime Minister and Permanent Secretary Foreign Affairs, Assist the senior secretary with the management of Hon Minister's and PSFA's diaries, schedule of meetings and travels both locally and international.
• Assist the Manager Executive support in providing monthly and quarterly updates and reporting against the ESU's Business Plan, Assist Manager, Executive.
• Support in the compilation of the monthly and annual report for the Executive Support Unit,.
• Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required.
• Enhanced executive productivity by efficiently managing schedules, travel arrangements, and meeting logistics.
• Streamlined communication channels for better decision-making by maintaining a well-organized filing system and prioritizing incoming correspondence.

• To ensure efficient records management by updating movement of files & file census, proper referencing of correspondences, maintaining flimsies of outgoing correspondences, and safety & security of records/files.
• Ensure that all procurement and quotations appropriately analyzed and recorded for purchasing, Ensuring timely exchange of correspondences & reports by recording of mails (incoming & outgoing) and prompt distribution of correspondences for action in the relevant subject files/ File Census.
• Assist Admin Officer Registry in compiling monthly reports for the Corporate Services Division.
• Provide a professional and customer-oriented approach at all times through the provision of incident and problem management so that staff can make effective use of systems and equipment.
• Liaise with external government or industry organizations as required to investigate, design, establish, and maintain inter-agency information systems.
• Actively contribute to all corporate requirements of the Ministry, including planning, budgeting, discipline, performance management and selection activities where required.
• To monitor the distribution of stationaries.
• Team member for Excellency Journey in Category 4 - Strategic Planning.
• OMRS Vacancy Selection Panel Committee Member, Formulation and review of all Standard Operating Procedures and checklist (Human Resource, Registry, and training).
• Enhanced company performance by developing and implementing strategic plans and initiatives.
• Streamlined operational processes for increased efficiency and cost savings.

• Assist in the efficient flow and retrieval of information by regularly updating transition of correspondence, updating files census records and locating correspondence & subject files as and when requested.
• Provide wide circulation of information & reports by collating and submitting flimsy copies of correspondences, and distribution of circulars, news bulletins, reports and subsequently, proper filing of these documents /reports,
• Operation of the incoming mail system and correspondence flow including the registry and filing systems.
• Facilitate procurement and ensure all relevant procedures are complied with through seeking necessary quotations and preparing necessary submissions.
• Improved office efficiency by streamlining document filing systems and managing electronic records.
• Assisted in budget management for the department, ensuring timely payments and accurate recordkeeping.

• Maintain accurate and up to date inventory list.
• Prepare stock reports on customer demand and damaged items.
• Continuously monitor effectiveness of the warehouse operations, strategies aimed at reducing operating costs and improvement of quality control procedures.
• Organize the stores in a methodical and efficient manner, and that it is cleaned and well maintained (includes ensuring all chemical spills are cleaned/removed in a timely manner).
• Developing and implementing processes and procedures in relation to stock management,
• Organize appropriate amount of stock on a weekly and daily basis to complete a number of runs assigned for the Day/week.
• Assist with loading and unloading of stock in service vehicles.
• Refurbishment of capital stock from client site removals.
• Liaise with suppliers for timely delivery.
• Stock ordering in consultation with Operations Supervisor and Operations Manager.
• Improved warehouse efficiency by implementing new inventory management systems and processes.
• Enhanced employee productivity through effective training programs and performance evaluations.

• Operate assigned equipment safely and efficiently.
• Ensuring a continued supply of quality outgoing product; with minimum wastage and downtime.
• To assist the syrup room team leader in the day-to-day running of the syrup room activities (Simple Syrup & Final Syrup) and water treatment QC checks.
• To work cross-functionally and drive initiatives, programs that improve quality performance (as defined by manufacturing, quality, Environmental, health & Safety and Food Safety KPIs).
• Ensure continual compliance with ISO standards, Coca Cola South Pacific Quality plan, and other applicable regulatory requirements, that is, QC checks in simple and final syrups.
• To verify that the quality & food safety management systems at planned intervals are being adhered to and are effective at delivering measurable outcomes and conform with the ISO standards for assigned lines.
• To identify continuous improvement opportunities and their solution (root-cause analysis and corrective action) through data acquisition and trending leading to coordinating the execution of the improvement plan and measuring success.
• Thoroughly carry out month end stock takes and report writing and be overall in charge of the concentrate stock management for own respective areas.
• Assist the syrup room staffs to troubleshoot and problem solve opportunities, ensuring the elimination of root causes.
• Carry out assigned task and completing in a timely manner.
• Enhanced production efficiency by implementing optimized machine settings and routine maintenance procedures.
• Reduced equipment downtime by troubleshooting issues and performing timely repairs.
• Increased overall product quality through meticulous attention to detail during operation processes.
• Maintained a safe working environment by enforcing strict adherence to safety guidelines and protocols.

• Helping the team understand performance targets and goals, Training and ensuring that workers are properly trained for their specific roles, Identifying and resolving workplace problems, including tardiness or absenteeism, Providing production reports and activity updates to management, Take responsibility of the shift in terms of management of staff, management of production and quality targets and to ensure the smooth running of the production processes, Use of Problem solving and troubleshooting skills to ensure that all team members can identify root causes and take fast effective action to resolve the problems in hand, Ensure that the training skills are met for current and future demands of the shift
• To have an active role in the company's continuous improvement plan to achieve plans for future growth within the company, Ensuring company resources are used in an effective manner to ensure best operating costs, Make appropriate decisions while following the companies' organizational structure.
• Enhanced team productivity by implementing efficient shift scheduling and task delegation.
• Reduced employee turnover rate by fostering a positive work environment and addressing staff concerns promptly.
• Ensured smooth operations during peak hours by effectively managing resources and staff allocation.
• Improved customer satisfaction rates with consistent quality checks and timely resolution of complaints.
• Streamlined inventory management, reducing waste and optimizing stock levels for daily operations.