Rohini D'Cunha
Mississauga,ON
Summary
Executive Assistant with over 15 years of experience supporting Senior Management and Executives in the private and public sectors. Excellent reputation for optimizing efficiency, and initiating and enhancing relationships ensuring a positive work environment with trust and transparency.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Executive Officer
Ecosol Middle East Trading Dubai
Dubai, United Arab Emirates
05.2016 - 06.2022
- Lead Executive Team to meet operational goals by developing and implementing time lined objectives
- Collaborated with Executive team to acquire and complete special projects including projects with the Burj Al Arab and Jumeirah Group hotels
- Negotiated contracts with vendors, drafted and prepared documents for approval by the Economic Department and Dubai Civil Defense
- Planned and supervised tour of facilities and projects for stakeholders and VIPs
- Initiated and maintained relationships with VORs and clients ensuring CEO has up to date information on projects and company operations
- Managed schedules, expense reports, budgets and travel arrangements for CEO and Executive team
Executive Assistant to the Chief Executive Officer
Canadian Alliance of Physiotherapy Regulators CAPR)
Etobicoke, ON
08.2013 - 04.2015
- Managed Board of Directors by coordinating schedules, attending conferences and sub-committee meetings, taking minutes and preparing and distributing materials
- Coordinated complex calendar scheduling ensuring best use of CEO and Executive teams' time and resources
- Responded to CEO's correspondence as needed and maintained lines of communication with stakeholders, board and committee members and vendors of record
- Forecasted annual budgets, created expense reports, reconciled purchase cards and prepared recruitment packages for HR
- Planned and executed Annual meetings and retreats including catering, award design and orders, accommodations, conference necessities and signage
Admin Assistant to the Assistant Deputy Minister
Labour Relations Secretariat, Ministry of Government Services
Toronto, ON
09.2011 - 08.2012
- SharePoint Portal administrator for internal meetings; facilitated communication to SharePoint Portal clients
- Initiated development of plan to migrate all divisional documents from the shared drive and other storage locations to the SharePoint Portal
- Supported recruitment efforts by preparing interview packages, arranging equipment and booking interview dates
- Coordinated schedules with other executives and stakeholders to ensure efficient use of ADM's time
- Utilized budgetary control, procurement, IT and records management to support day-to day administrative operations
- Reconcile Purchase card statements monthly and assisted with quarterly financial reporting and forecasting
- Reviewed and sent out Labour Relations Collective Bargaining Update on behalf of director every week
- Record, report and follow up on decision points at Staff meetings
Board Secretariat & EA to Vice President of Policy
Toronto Board of Trade
Toronto, ON
08.2010 - 09.2011
- Managed flow of communications between TBOT Board of Directors, volunteer committees and TBOT's Executive Team by documenting minutes, reports and distributing materials
- Facilitated special projects and policy related events (e.g. Councillor, MP or MPP receptions) to ensure logistical support was provided and events were successfully delivered
- Maintained policy working group lists on internal database, updated volunteer procedures manual, email distribution lists and website information
- Reconciled invoices and expenses, prepared draft monthly variance & forecast reports, monthly log and yearly budget
- Ensured policy submissions were completed for signature and approvals were dealt with promptly, maintained catalogue of policy submissions and archived all documentation on a monthly basis
Finance and Admin Coordinator for CIO's Office
Ministry of Community Safety and Correctional Services
Toronto, ON
08.2009 - 07.2010
- Coordinated ADM's schedule and material, reviewed all incoming correspondence and approvals, prioritized and discussed disposition with CIO/ADM
- Initiated and maintained divisional administrative team meetings to ensure consistency in all divisional procedures
- Reviewed Directors expense claims and advised CIO/ADM prior to approving in IFIS
- Created and edited executive letters, briefing notes and business cases from branches within division to ensure consistency
- Booked rooms, catering and travel arrangements, arranged A-V equipment and/or teleconferencing equipment
Admin Assistant to Divisional Branch Managers
Justice Technology Services Division, Ministry of Community Safety and Correctional Services
Toronto, ON
05.2009 - 08.2009
Program Assistant - ServiceOntario Contact Center
ServiceOntario Contact Center, Ministry of Government Services
Toronto, ON
08.2007 - 04.2009
Administrative Assistant
William Bain Criminal Law Office
Mississauga. ON
09.2006 - 06.2007
Education
Diploma - Investigations - Public & Private
Sheridan College Institute of Technology And Advanced Learning
Oakville, ON06.2007
Skills
- Strategic Planning
- Board of Directors & Committee Support
- Logistics, Schedule & Event Management
- Forecasting & Expense Reconciliation
- Stakeholder Management
- EDI Certified
Accomplishments
- Project Lead - Ecosol Middle East Facility and Project Tours 2016-2022
- Event Lead - CAPR Annual Board meeting and retreat - 2013 &2014
- Divisional Lead – Federated Health & United Way Campaign 2013
- Coordinator/Liaison - Toronto Board of Trade - Annual General Meeting 2011 (Managed and facilitated Annual General Meeting and was main point of contact for over 500 members and 50 staff)
- Policy Coordinator for Toronto Board of Trade Annual Dinner 2011 (Facilitated invites and follow up with all major stakeholders for the Toronto Board of Trade Annual Dinner)
- JTS Divisional Lead - United Way Campaign 2009
- Member of HotDocs (Canadian International Documentary Festival) Volunteer Corps 2009-2014
- Coordinator and member of World Youth Day 2002-2008 Committee (Canada, Germany and Australia)
Certification
- EDI - Foundations Of Equality, Diversity & Inclusion (University of Lincoln, United Kingdom)
- Organizational Leadership - Rotman School Of Management
- Project Management (OPS) Certificate-Integrated Project Management Framework and Methodology (IPFM)
- Sharepoint – Intermediate (OPS) Administrating site functions & permissions
- P.A.C.E (OPS) Public Access Corporate Enquiries
Timeline
Executive Assistant to the Chief Executive Officer
Ecosol Middle East Trading Dubai
05.2016 - 06.2022
Executive Assistant to the Chief Executive Officer
Canadian Alliance of Physiotherapy Regulators CAPR)
08.2013 - 04.2015
Admin Assistant to the Assistant Deputy Minister
Labour Relations Secretariat, Ministry of Government Services
09.2011 - 08.2012
Board Secretariat & EA to Vice President of Policy
Toronto Board of Trade
08.2010 - 09.2011
Finance and Admin Coordinator for CIO's Office
Ministry of Community Safety and Correctional Services
08.2009 - 07.2010
Admin Assistant to Divisional Branch Managers
Justice Technology Services Division, Ministry of Community Safety and Correctional Services
05.2009 - 08.2009
Program Assistant - ServiceOntario Contact Center
ServiceOntario Contact Center, Ministry of Government Services
08.2007 - 04.2009
Administrative Assistant
William Bain Criminal Law Office
09.2006 - 06.2007
Diploma - Investigations - Public & Private
Sheridan College Institute of Technology And Advanced Learning