Ritika Sood

-Regularly check that all vehicles meet safety standards tires, brakes, lights, and everything else that keeps them running safely.

-Schedule and track truck inspections so nothing slips through the cracks. If something’s off, get it fixed right away.

-Help drivers understand the latest safety rules, from seat belts to hours-of-service laws. Give refreshers when needed.

-Keep up with Department of Transportation (DOT) rules and make sure the company follows them. Update policies when laws change.

-Review driver logs and digital records (like ELDs) to make sure drivers aren’t working too many hours and everything’s logged correctly.

-If there’s a crash or issue, gather all the details, report it properly, and follow up with steps to prevent it from happening again.

-Work with drivers who may need a little extra coaching to stay safe on the road—support, not punishment.

-Make sure files like driver qualifications, medical cards, and vehicle maintenance logs are complete and up to date.

-Keep managers and dispatchers in the loop about safety trends or anything that might affect operations.

-Promote safety as everyone’s job. Celebrate clean inspections and safe driving, and speak up when something’s not right.

-Track fuel use and miles driven in each state, then file quarterly IFTA (International Fuel Tax Agreement) reports so the company stays legal and avoids fines.

-Handle the paperwork and applications for IRP (International Registration Plan) plates so trucks are legal to drive across state and provincial lines.

• Keep tabs on plate expiration dates and submit renewals on time, including mileage and payment, to avoid registration lapses.

-Request special permits when trucks are hauling loads that are too heavy or big for regular road travel. Know the rules for each state.

-When a truck needs to go into a new state where it’s not registered, request temporary permits quickly so drivers can stay on the road.

-When a new truck is added to the fleet, make sure it’s added to all registration systems (IFTA, IRP, DOT) and has the right paperwork and decals.

-Make sure drivers know when they need a special permit and how to use it—so they’re not caught without it on the road.

-Plan and assign same-day or next-day deliveries within the city so everything runs smoothly and on time.

-Stay in constant contact with drivers to give updates, help with directions, or handle any issues that pop up during the day.

-Make sure pickups and drop-offs are scheduled in a smart way that avoids traffic jams and keeps routes efficient.

-If a customer cancels, a truck breaks down, or a delivery is delayed—adjust the plan quickly and keep everyone informed.

-Use GPS or dispatch software to monitor where trucks are and make sure they’re on track and running safely.

• Call or email customers to confirm delivery windows, resolve complaints, or update them if a truck’s running late.

-Before drivers hit the road, make sure they have their route, paperwork, contact info, and any special delivery notes.

-Keep an eye on drivers’ hours so nobody goes over their legal limits and everyone gets fair routes.

-Enter delivery updates, delays, and other details into the dispatch system to keep records clean and accurate.

-Coordinate with warehouse or dock staff to time deliveries just right and avoid long wait times for loading/unloading.