Rina Marchegiani
VAUGHAN
Summary
Results-driven Benefits & Pension Specialist with several years of progressive experience administering group benefit, pension, and HRIS programs across large, multi-site organizations. Deep expertise in flexible benefit plans, DB/DC pension administration, regulatory compliance, and carrier management for Canadian and international plans. Proven ability to streamline processes, deliver employee education, and partner cross-functionally with Finance, Payroll, and HR teams.
Overview
25
25
years of professional experience
Work History
Benefits & Pension Specialist
Arbor Memorial Inc.
07.2023 - Current
- Administer flexible benefit and retirement plan enrolments, ensuring compliance with legislation and plan regulations
- Conduct new employee orientations and deliver benefit webinars through LMS training platform
- Serve as primary point of contact for employees, managers, and HR Advisors on benefit and pension inquiries
- Prepare monthly premium reports and submit payments to insurance providers; prepare Finance journal entries
- Perform monthly premium reconciliations for the Flexible Benefit Plan and quarterly/annual pension reconciliations
- Prepare, balance, and submit retirement plan remittances each pay cycle
- Manage bi-annual Flex Benefit re-enrollment period communications and processing
- Create and modify HRIS reports; collaborate with ADP on system updates and interface testing
- Support Sr. Manager with annual regulatory filings, pension plan audits, and disability/accommodation claims
Pension & Benefits Administrator (Contract)
York University
11.2021 - 06.2023
- Administered pension and benefit plans for academic, non-academic, union, and non-union employee groups and retirees
- Served as first point of contact for employee inquiries via phone, email, and in-person
- Reviewed, triaged, and processed incoming tickets; enrolled and maintained employee data on pension system
- Prepared detailed pension packages for retiring and terminated members; processed authorization tickets for payments and transfers
- Advised surviving spouses and beneficiaries on death notices; provided Retirement Planner guidance and password support
- Processed benefit enrolments, changes, and terminations on HRIM system; prepared LTD calculations for Employee Well-Being
- Reviewed and set up Tuition Fee Waiver applications; supported team with workload distribution and backlog management
Benefits Administrator
Sienna Senior Living
02.2019 - 12.2020
- Administered group insurance, RRSP, and ESPP programs for 10,000+ union and non-union employees
- Monitored leaves of absence and coordinated return-to-work with insurance provider and Payroll team
- Reported and audited HRIS data to maintain accurate self-enrolments and coverage changes
- Conducted benefits onboarding for all staff levels; delivered training sessions for management
- Assisted communities with invoice audits, adjustments, and benefit resource materials on intranet
Benefits & HRIS Administrator
Teknion Limited
12.2008 - 02.2019
- Enrolled and maintained employees in group benefit and pension plans across Canadian, US, and international groups
- Administered and maintained HRIS databases; liaisoned with insurance providers and audited monthly billings
- Monitored STD/LTD claims and facilitated return-to-work plans; managed Service Award program
- Trained HR staff on coverage and administrative procedures; generated reports and presentations for management
- Provided guidance to HR Business Partners and Managers on HR policies and practices
Benefits Coordinator (Contract – 2 terms)
Bata Limited, Canada
01.2001 - 10.2007
- Administered group insurance, disability, pension, CSP, and provincial medical plans (Alberta & BC)
- Conducted benefit orientation sessions; maintained employee records on payroll and benefits systems
- Coordinated WCB return-to-work plans across all provinces; calculated and remitted premiums to carriers
- Performed reconciliations and journal entries; assisted with policy and procedure manual development
Payroll & Benefits Administrator
Lennox Inc.
03.2003 - 06.2006
- Processed bi-weekly payroll for 1,000+ employees across Canada on in-house payroll system
- Administered group benefit plans, group RRSP, pension plan, and EAP
- Managed disability claims and coordinated return-to-work; prepared timely remittances to providers
- Supported Payroll Specialist on 3 additional company payrolls; liaised with vendors, agencies, and legal counsel
Education
B.A. - Sociology
York University
Toronto, ONCertified Human Resources Management - - Courses Taken
Humber College
Etobicoke, ONCEBS (Canadian Employee Benefits Specialist) – Tier 1 -
Skills
- ADP Workforce Now
- PeopleSoft
- UltiPro (UKG)
- Ceridian
- Aspen Avanti
- ADP PaySpecialist
- ADP People@Work
- AS/400
- Seclon
- Sun Life Financial
- Green Shield Canada
- Manulife
- Industrial Alliance
- Desjardins Financial
- CIBC Mellon
- Word
- Excel
- Outlook
- PowerPoint
- Access
Technical Skills And Systems
ADP Workforce Now, PeopleSoft, UltiPro (UKG), Ceridian, Aspen Avanti, ADP PaySpecialist, ADP People@Work, AS/400, Seclon, Sun Life Financial, Green Shield Canada, Manulife, Industrial Alliance, Desjardins Financial, CIBC Mellon, Word, Excel, Outlook, PowerPoint, Access
Timeline
Benefits & Pension Specialist
Arbor Memorial Inc.
07.2023 - Current
Pension & Benefits Administrator (Contract)
York University
11.2021 - 06.2023
Benefits Administrator
Sienna Senior Living
02.2019 - 12.2020
Benefits & HRIS Administrator
Teknion Limited
12.2008 - 02.2019
Payroll & Benefits Administrator
Lennox Inc.
03.2003 - 06.2006
Benefits Coordinator (Contract – 2 terms)
Bata Limited, Canada
01.2001 - 10.2007
B.A. - Sociology
York University
Certified Human Resources Management - - Courses Taken
Humber College