Reyna Ceballos
Madera,CA
Summary
Dynamic administrative professional with over 25 years of experience excelling in fast-paced environments that require strong organizational, leadership, and interpersonal skills. Committed to delivering exceptional customer service through a proactive approach to challenges, ensuring effective solutions are implemented. Detail-oriented and resourceful, adept at multitasking and managing complex projects while maintaining a focus on quality and efficiency. Proven ability to foster positive relationships and enhance team collaboration, contributing to overall organizational success.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Contract Coordinator
Constellation Wines U.S.
Madera, CA
01.2014 - 01.2025
- Develop and manage all Grape Purchase Agreements for South Valley and Central Coast regions. Maintain and ensure accuracy in GMS of all contractual terms, annual pricing, Brix, EUR's crush site allocations, and tonnage estimates. Managed a portfolio of contracts, ensuring timely renewals, extensions, or terminations as needed.Work with growers and Grower Relations staff on the reconciliation of grape deliveries and crop revenue. Review and ensure accuracy of grape payments and compliance of contract terms, including penalties, other deductions, donations, assessments, bonuses, and interest. Perform seasonal candidate interviews and hiring decisions for all seasonal department positions. Supervise temporary office staff. Maintain seasonal employee safety supplies, rental vehicles, fuel cards, and cellular phones. Grower Relations event planning. Coordinated closely with finance departments to ensure accurate payment schedules were established per contractual agreements. Assist with department accounting and budget.
Wine Tracking Assistant
Constellation Wines U.S.
Madera, CA
01.2009 - 01.2014
- Principal responsibilities are to track all processes related to daily Bulk Operations, Imports, Stills and Temperature Report. Verify, validate, create, and process work orders in order to maintain the Wine System. Reconcile receipts and shipments; update and maintain all related files. Reconcile gallons and yields ensuring TTB compliance on all bottling production.
Inventory Control Clerk
Constellation Wines U.S.
Madera, CA
01.2006 - 01.2009
- Duties include billing bulk case shipments out of Mission Bell. Receiving purchase orders in JD Edwards system for all departments. Maintain union employee files, calendar system, and safety training for distribution. Update multiple spreadsheets and graphs for director and supervisors. Serve as back up to label room supervisor, international customer advocate, and bottling coordinator. Sort and distribute outside and inter-company mail.
Administrative Assistant
Constellation Wines U.S.
Madera, CA
01.2002 - 01.2006
- Provided clerical and administrative support to the Grape Management Department. Established and maintained filing system, screened telephone calls, scheduled meetings, prepared legal documents, and drafted business correspondence. Financial responsibilities included recording expenses, processing expense reports, and managing disbursements.
Lab Technician
Constellation Wines U.S.
Madera, CA
01.2000 - 01.2002
- Performed bi-hourly checks on bottling lines for quality assurance purposes. Performed various analysis on wine, juice, spirits, and concentrate while in the Cellar Lab.
Data Transcriber
Internal Revenue Service Center
Fresno, CA
01.1998 - 01.2000
- Duties included entering taxpayer information into IRS database. Auditing and correcting co-worker’s data entry.
Education
Bachelor of Science - Business Management
UOPX
Phoenix, AZ2026
Associate of Science - Business Administration
SCCCD
Madera, CA01.2025
Skills
- MS Word/Excel/PowerPoint
- AS/400
- JD Edwards
- SAP Ariba
- WICO
- Typing / Data Entry
- Leadership
- Time Management
- Adaptability
- Contract drafting
- Deadline management
- Document review
- Procurement processes
- Budget planning
Certification
- Certified in Business Foundations - SCCCD 2025
- WSET Level 2 Certification - 2021
Timeline
Contract Coordinator
Constellation Wines U.S.
01.2014 - 01.2025
Wine Tracking Assistant
Constellation Wines U.S.
01.2009 - 01.2014
Inventory Control Clerk
Constellation Wines U.S.
01.2006 - 01.2009
Administrative Assistant
Constellation Wines U.S.
01.2002 - 01.2006
Lab Technician
Constellation Wines U.S.
01.2000 - 01.2002
Data Transcriber
Internal Revenue Service Center
01.1998 - 01.2000
Bachelor of Science - Business Management
UOPX
Associate of Science - Business Administration
SCCCD