Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Certification
References
Timeline
Generic

Regina Garcia

Arcadia

Summary

Ambitious professional with proven expertise in account reconciliation, payroll, and expense tracking. Skilled at updating accounts and producing reports to keep records accurate and support strategic planning. Experienced in diverse administrative areas and accounting management principles.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Accounting Clerk

Harbor Rail Services
Pasadena
01.2022 - Current
  • Reduced financial discrepancies by verifying accounting statements.
  • Performed credit checks on new clients and set up payment terms.
  • Resolved billing discrepancies by completing detailed research and analysis and documented client rebate discounts and reserve fund records.
  • Monitored loans and accounts payable to confirm payments are current.
  • Performed financial calculations for amounts due, interest charges and balances.
  • Reviewed vendor invoices for accuracy prior to payment processing.
  • Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
  • Supported clerical and administrative needs of senior department staff.
  • Matched orders with invoices and recorded required information.
  • Helped company move to paperless system and save substantial printing costs.
  • Provided support to the Accounts Payable department as needed.
  • Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
  • Recorded debit, credit and account transactions in computer spreadsheets and databases.
  • Monitored and recorded company expenses, ensuring adherence to budget guidelines.
  • Coded invoices to maintain organized and accurate records.
  • Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
  • Established and maintained automated and manual accounting records, post receipts and turn-ins and performed dues-ins and dues-outs accounting.
  • Resolved customer inquiries regarding bills and payments.
  • Processed invoices, payments, and statements in a timely manner.
  • Assisted with tax preparation and filing, including sales tax and income tax returns.

AP/Payroll Manager

New Vista Nursing and Rehabilitation Center
La Crescenta
08.2021 - 12.2021
  • Calculated overtime, vacation sick hours and other categories of time.
  • Resolved complex payroll issues, serving as the primary point of contact for employee inquiries and concerns.
  • Managed payroll for temporary, hourly and salaried employees.
  • Onboarded new employees in time reporting and payroll systems.
  • Managed relationships with tax authorities, bankers and auditors.
  • Facilitated payroll-related training sessions for new hires and ongoing education for existing staff.
  • Supervised payroll team, providing guidance and support to ensure timely and accurate payroll execution.
  • Audited existing procedures to identify areas where improvements could be made.
  • Managed the processing of new hires and terminations in the payroll system.
  • Calculated and applied wage garnishments.
  • Responded to requests for information as company expert on payroll operations.
  • Updated and maintained employee payroll records, ensuring confidentiality and data security.
  • Generated relevant paperwork and payroll reports.
  • Coordinated with HR and finance departments to align payroll processing with employee benefits and financial reporting requirements.
  • Prepared and submitted detailed payroll reports to senior management, highlighting key metrics and identifying trends.
  • Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
  • Negotiated contracts with payroll service providers, ensuring cost-effective solutions for the organization.
  • Processed requests from employees related to direct deposit enrollment or address changes.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
  • Performed quality checks on final payrolls prior to their transmission or distribution.
  • Updated and reconciled retirement, tax, and health care accounts.
  • Reviewed timesheets for accuracy before submitting them to accounting department.
  • Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
  • Conducted regular audits of payroll records and processes to identify and correct discrepancies, enhancing data integrity.
  • Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
  • Reconciled monthly payroll accounts to ensure accurate payments to employees.
  • Entered corrected records into software and added additional adjustments as required.
  • Assisted with audits related to compensation plans by providing requested documents in a timely manner.
  • Collaborated with human resources team on resolving issues related to vacation accrual or sick leave tracking.
  • Maintained detailed records of all wage calculations and deductions.
  • Resolved discrepancies between payroll records and timekeeping systems.
  • Worked with HR staff to accurately track and update paid time off.
  • Worked effectively in team environments to make the workplace more productive.
  • Completed day-to-day duties accurately and efficiently.

Accounting/HR/Payroll Executive Assistant

Avalon Apparel, LLC
Los Angeles
05.2016 - 07.2021
  • Coordinated with external vendors to ensure timely delivery of promotional items.
  • Managed compensation, insurance and vacation days within employee benefits programs.
  • Provided support during internal audits related to payroll functions.
  • Reviewed all new hire paperwork for completeness prior to entering into system.
  • Maintained employee payroll records and processed payroll data accurately.
  • Prepared presentations to company executives regarding employee performance and retention trends.
  • Aligned HR policies with federal and local regulations.
  • Facilitated open enrollment meetings with employees each year regarding changes in health care plans or other benefits packages available.
  • Developed and implemented efficient processes for accurate and timely payroll processing.
  • Drafted correspondence related to payroll inquiries or requests from employees or external agencies.
  • Provided guidance to departmental staff regarding payroll-related matters such as garnishments, tax withholding calculations.
  • Reported on workplace health and safety compliance to superiors.
  • Assisted in employee recruitment, hiring and interview processes.
  • Organized employee directories and updated individual contact information.
  • Developed employee orientation and training programs for new hires.
  • Resolved discrepancies in employee hours worked or pay rate changes by researching wage regulations and consulting with managers or supervisors as needed.
  • Conducted audits of employee timecards, benefits and deductions to ensure accuracy.
  • Collaborated with Human Resources team members to ensure accuracy of personnel data used for payroll purposes.
  • Managed inventory and supplies to ensure materials were available when needed.
  • Prioritized and organized tasks to efficiently accomplish service goals.
  • Assisted with customer requests and answered questions to improve satisfaction.
  • Collaborated closely with team members to achieve project objectives and meet deadlines.
  • Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
  • Received and distributed mail, letters and packages.
  • Greeted visitors, clients and guests in a professional manner.
  • Answered incoming calls and directed them to appropriate personnel or departments.
  • Performed accounting or financial analysis.
  • Assisted in the preparation of reports, presentations and correspondence.
  • Gathered and sorted data for reports and files.
  • Answered incoming calls, responded to emails, faxes and other inquiries from customers and vendors.
  • Offered reception coverage to relieve staff during absences or breaks.
  • Participated in credit and collections activities.
  • Maintained positive working relationship with fellow staff and management.
  • Provided HR administrative assistance to management team.
  • Handled confidential information with discretion and integrity.
  • Assisted with set up for social events and food deliveries.
  • Answered phones and routed voicemails to respective employees.
  • Assisted in the development of new policies and procedures to improve operational efficiency.
  • Reviewed and approved vendor invoices.
  • Reserved and managed meeting room availability.
  • Organized and maintained filing systems for documents and records.
  • Used filing systems to improve document management and organization.
  • Entered data into databases accurately and efficiently.
  • Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.

Education

Bachelor of Science - Business Administration

Jose Rizal Colleges
Manila, Philippines
04-2002

Skills

  • Month-end documentation
  • Journal updates
  • Invoicing and collections
  • Month-end reports
  • File maintenance
  • Records management
  • Bank reconciliation
  • Payroll
  • Clerical support

Affiliations

Love baking, biking, Fishing and running.

Accomplishments

  • Was able to dispute over $200K from FedEx for the delayed, and missed packages.
  • My employer recognized my work as good in analyzing datas and resolved discrepancies.

Certification

  • Life insurance agent.
  • Studied Medical Billing and Coding.

References

References available upon request.

Timeline

Accounting Clerk

Harbor Rail Services
01.2022 - Current

AP/Payroll Manager

New Vista Nursing and Rehabilitation Center
08.2021 - 12.2021

Accounting/HR/Payroll Executive Assistant

Avalon Apparel, LLC
05.2016 - 07.2021

Bachelor of Science - Business Administration

Jose Rizal Colleges

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