Summary
Overview
Work History
Education
Skills
References
Timeline
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Rebecca Van Hoof

Toronto,ON

Summary

Forward-thinking and committed Executive Assistant with a desire to take on new challenges. Accomplished in aiding company leaders with key functions. Gifted at organizing projects, results driven and hardworking with skill and resilience to achieve daily operational goals. Adept at working in demanding environments that requires excellent communication and technical skills. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

5
5
years of professional experience

Work History

Executive Assistant

TD Bank
Toronto, ON
03.2020 - Current
  • Proactively organized, managed and prioritized complex calendars for the department head and their team of 6 senior executives scheduling an average of 30 meetings per week.
  • Prepared presentations, agendas, minutes, reports and department wide communications as needed by the executive staff.
  • Provided administrative support in preparing for department Town Halls by coordinating the agenda, securing the venue, guest speakers and any other items needed for the event while managing the budget.
  • Successfully planned and executed the Governance and Controls Wealth Leadership conference for 2 years which involved partnering with CAPA and working with outside vendors.
  • Part of the planning committee for the Wealth Shared Services Leadership conference responsible for gathering event materials in a timely manner.
  • Implemented a monthly admin meeting to develop policies and procedures pertaining to office administration matters. Resulting in the creation of templates and efficiencies across our EA team and the executives.
  • Oversaw, alongside our real estate team, a department move for a team of 150 people. Acted as a liaison between both parties to ensure a smooth transition and communication flow.
  • Organized the WSS Quarterly Star luncheon for 70 winners, streamlining, and documenting the process to train and then transition the event to another EA.

Office Administrator

LOKAS Accounting
01.2019 - 03.2023
  • Managed daily administrative operations of the office.
  • Used Quickbooks accounting software to debit, credit and total accounts on computer spreadsheets and databases.
  • Organized and maintained filing systems, including electronic databases and records.
  • Reviewed employee time sheets for accuracy prior to submission for payroll processing.

Learning and Development Leader, Corporate Actions

JPMorgan Chase
United Kingdom
2000 - 2002
  • Created and implemented a comprehensive plan for staff development, ensuring alignment with organizational goals.
  • Facilitated workshops on topics such as leadership development, customer service, and communication skills
  • Implemented an onboarding program that prepares new hires for success in their roles within the organization.
  • Collaborated with managers to assess current team capabilities and develop strategies for improvement.
  • Maintained records of all training activities including attendance information and evaluation results.
  • Analyzed data from employee surveys to determine areas of focus in future training
  • Produced a monthly newsletter for the department, providing the team with business specific updates, key events and other messaging.

Corporate Actions Specialist

JP Morgan Chase
United Kingdom
1996 - 2000
  • Analyzed and reviewed corporate action notices received from custodians and other third parties.
  • Processed corporate action instructions in accordance with client guidelines.
  • Maintained daily records of corporate actions events for client portfolios.
  • Researched and resolved discrepancies related to corporate actions processing.
  • Coordinated with internal departments to ensure accurate processing of corporate actions events.
  • Performed quality assurance checks on all processed data to ensure accuracy of information.
  • Advised clients regarding their options for handling specific types of corporate actions.
  • Reviewed settlement instructions prior to submission ensuring accuracy of data entered into system.

Education

Bachelor of Arts ,

Carleton University, completed 2 years
Ottawa, ON

Skills

  • Excellent written and verbal communication skills
  • Exceptional organizational skills
  • Strong interpersonal skills
  • Project Planning
  • Critical thinking skills
  • Proactive and self-motivated
  • Process improvement
  • Leadership

References

References available upon request.

Timeline

Executive Assistant

TD Bank
03.2020 - Current

Office Administrator

LOKAS Accounting
01.2019 - 03.2023

Learning and Development Leader, Corporate Actions

JPMorgan Chase
2000 - 2002

Corporate Actions Specialist

JP Morgan Chase
1996 - 2000

Bachelor of Arts ,

Carleton University, completed 2 years

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Rebecca Van Hoof