Rajvir Kaur
12640 Jack Bell Drive, Richmond,BC
Summary
Dynamic administrative professional with a proven track record at GS Dhesi & Associates Ltd., excelling in customer service and financial record management. Adept at maintaining accurate accounts receivable and fostering effective communication, I streamline operations and enhance workflow efficiency through proactive organization and meticulous attention to detail.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
GS Dhesi & Associates Ltd.
08.2024 - Current
- Answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Preparing the final engineering packages for the client's collection to facilitate their submission to the city.
- Preparing and issuing Quotations/invoices to customers for all engineering related services.
- Following up on outstanding invoices and sending payment reminders.
- Collecting payments from customers, whether through cash, check, or other methods.
- Maintaining accurate records of all accounts receivable transactions on Excel, Sage and MBA.
- Posting customer payments to the appropriate accounts. Reconciling accounts to ensure all transactions are accurately reflected.
- Preparing reports on the status of accounts receivable, including outstanding balances and aged receivables.
- Preparing reports on the status of accounts receivable, including outstanding balances and aged receivables.
Administrative Assistant
West Coast Home and Truss Ltd.
07.2021 - 08.2024
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Prepared Delivery packages including installation truss guidelines and drawings, sealed truss specifications.
- Helped with coordinating deliveries, managing pick-up schedules, and updating builders on Truss Delivery schedules.
- Maintained and updated databases related to materials, deliveries, and customer information using Excel, Word and Outlook Calendar.
- Handled basic accounting tasks, like invoicing, expense reporting, and managing payments using Quickbooks.
Cashier
McDonald's
06.2020 - 06.2021
- Greeted customers entering store and responded promptly to customer needs.
- Welcomed customers and helped determine their needs.
- Worked flexible schedule and extra shifts to meet business needs.
- Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
Education
Diploma in Secretarial Studies
Nova Career Center
Chateauguay, QC10-2020
Bachelor of Commerce
Guru Nanak Khalsa Girls College
Punjab, India07-2018
Skills
- Customer service
- Accurate data entry
- Proficient in computer applications
- Administrative support
- Effective time management
- Financial record management
- Calendar organization
- Telephone system management
- Spreadsheet management
Languages
English
Punjabi
Hindi
Timeline
Administrative Assistant
GS Dhesi & Associates Ltd.
08.2024 - Current
Administrative Assistant
West Coast Home and Truss Ltd.
07.2021 - 08.2024
Cashier
McDonald's
06.2020 - 06.2021
Diploma in Secretarial Studies
Nova Career Center
Bachelor of Commerce
Guru Nanak Khalsa Girls College