Rachel Luan
St. Catharines,ON
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude, strategic planning and change management. Familiar with contract law and regulations related to public purchasing.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Purchasing Agent
City of Welland
01.2023 - Current
- Managed the process for the acquisition of goods, services and construction works, including fleet and equipment, through the competitive bidding process, low value purchase, non-competitive purchases, cooperative purchases, multi-year contracts and extension, as well as agreements.
- Managed all phases of the bidding process for goods, services and construction projects, working with client department including IT, Public works, Community Services, Fire & Emergency Services, Library and Planning.
- Updated and reviewed Purchasing by-law and supplier manual for the City, ensured procurement projects comply with City's by-law ans all protocols and kept the procurement opportunities open, fair and transparent.
- Analyzed bids for compliance according to the requirement of the bid document, performed evaluations and provided recommendations for award.
- Managed vendors throughout the procurement process, responded to bid complaints and provided debrief to unsuccessful bidders.
- Provided technical and functional guidance to Departments, within the Corporation, involve in the procurement process.
- Acted as project lead as the city is transferring from Biddingo to Bids and Tenders.
- Assisted with the preparation of the 10 years capital budget, operation budget and fleet budget.
Purchasing Agent
Niagara Region
07.2021 - 01.2023
- Managed all phases of the bidding process for procurements that fit within Tier 2 and Tier 3 procurement definitions
- Developed procurement documents such RFX bid forms, contract agreements, terms & conditions, and award strategy
- Coordinated over 60 projects including construction and consulting services, worked closely with client departments including Public Works, Facilities, Niagara Regional Police Services and Public Health
- Ensured specific procurements comply with the By-Law and trade agreements to achieve goals of fair, open and transparent procurement opportunities
- Prepared and reviewed reports, evaluated markets for competitive pricing and managed vendor relationships throughout the procurement process.
Procurement and Inventory Specialist
Peninsula Foods Technologies
07.2020 - 06.2021
- Oversaw supply chain and procurement with strategic objectives, developed contingency supply strategies, identified risks, potential liabilities, and forecasted tolerance
- Analyzed and determined appropriate inventory levels based on customer requirements and market pricing
- Formulated demand planning and generated supply chain management metrics
- Developed and executed strategies to meet supply chain KPI's such as: cost reductions, on-time delivery and inventory accuracy
- Negotiated annual contracts and agreements with over 90 suppliers, saving over $100,000.
Treasury Assistant
Township of Mulmur
01.2020 - 07.2020
- Reconciled monthly statements, invoices and expense accounts, keeping records accurate and current
- Gathered account information and reported figures in general ledger by comparing to bank account statement each month
- Facilitated payment of invoices due by contacting clients and sending bill reminders; managed over 30 calls per day
- Produced highly accurate internal and external letters and memoranda
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Education
CPPB - Certified Professional Public Buyer
UPPCC05.2024
Principles of Effective Public Purchasing
OPBA06.2023
MBA - Business Analytics
Brock University
St.Catharines, ON12.2019
Bachelor of Arts - French Language And Literature
Central South University
Hunan, China06.2018
Skills
- Procurement experience in both public and private sectors
- In-depth knowledge of Microsoft Office products bidding platforms (eg Bids and Tenders, Bidding) and ERP (eg PeopleSoft, Diamond, Keystone)
- Innovative problem-solving, analytical and multi-tasks skills
- Attention to detail and high level of accuracy
- Financial data analysis
- Communication and negotiation skills
Certification
- Certified Professional Public Buyer (CPPB)
- Principles of Effective Public Purchasing (OPBA)
Awards
2020 Marilyn Rose Graduate Leadership Award, Brock University, 04/2020
Languages
English
Native or Bilingual
French
Limited Working
Chinese (Mandarin)
Native or Bilingual
Timeline
Purchasing Agent
City of Welland
01.2023 - Current
Purchasing Agent
Niagara Region
07.2021 - 01.2023
Procurement and Inventory Specialist
Peninsula Foods Technologies
07.2020 - 06.2021
Treasury Assistant
Township of Mulmur
01.2020 - 07.2020
CPPB - Certified Professional Public Buyer
Principles of Effective Public Purchasing
MBA - Business Analytics
Brock University
Bachelor of Arts - French Language And Literature
Central South University
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