Summary
Overview
Work History
Education
Skills
Certification
Timeline
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Rachel Snake

Chatham,ON

Summary

Detail-oriented and driven Executive Administrative Assistant with expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Proficient in MS Office Suite and office communications equipment operations.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Data Entry Clerk

Bear Creek Gas Bar
04.2024 - 10.2024
  • Completed data entry tasks with accuracy and efficiency.
  • Followed established procedures to enter and process data correctly.
  • Organized, sorted, and checked input data against original documents.
  • Scanned documents and saved in database to keep records of essential organizational information.

Executive Administrative Assistant

Eagle's Nest: A Place To Soar
05.2016 - 12.2022
  • Used advanced software to prepare documents, reports, and presentations.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Facilitated training and onboarding for incoming office staff.
  • Handled confidential and sensitive information with discretion and tact.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Billed outside agencies monthly
  • Completed spreadsheets for payroll for over 20 clients
  • Scheduled appointments and handled calenders for senior leadership
  • Organized and updated schedules for executives

Executive Assistant

Indigenous Education Coalition
09.2011 - 12.2014
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Screened personal and business calls and directed to appropriate party.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Took notes and dictation at meetings.
  • Handled confidential and sensitive information with discretion and tact.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Assisted Finance Manger when needed
  • Planned several events for 100+ people

Education

1 Year - Accounting

Fanshawe College of Applied Arts And Technology
London, ON

High School Diploma -

Ridgetown District High School
Ridgetown, ON
06.1996

Skills

  • Informational Packets
  • Event Coordination
  • Office Supplies and Inventory
  • Travel Planning
  • Spreadsheet Creation
  • Microsoft Office
  • Microsoft Publisher
  • Invoice Preparation
  • Special Event Projects
  • Budgeting and Expense Reports
  • Advanced Excel Spreadsheet Functions
  • Administering Payroll
  • Meeting Minutes
  • Hotel Accommodations
  • Training Schedule Setup
  • Bookkeeping and Basic Accounting

Certification

Class G License

First Aid and CPR Certificate

Food Handling Certificate

Timeline

Data Entry Clerk

Bear Creek Gas Bar
04.2024 - 10.2024

Executive Administrative Assistant

Eagle's Nest: A Place To Soar
05.2016 - 12.2022

Executive Assistant

Indigenous Education Coalition
09.2011 - 12.2014

1 Year - Accounting

Fanshawe College of Applied Arts And Technology

High School Diploma -

Ridgetown District High School

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Rachel Snake