Summary
Overview
Work History
Education
Skills
Timeline
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Rachel Brooks

Toronto,ON

Summary

I am an energetic and enthusiastic professional with years of well- rounded experience in both the corporate world and the Arts. I am a self-starter with exceptional interpersonal and organizational abilities. I have experience managing multiple projects simultaneously while supporting daily office operations. I am eager to undertake new challenges and I am excited and motivated to learn new skills.

Overview

10
10
years of professional experience

Work History

Office Manager

Clonard Electrical Ltd.
06.2021 - Current
  • Created, updated and maintained a shared office drive and filing system.
  • Managed calendars, coordinated site-visit appointments and scheduled Hydro Locates and ESA inspections.
  • Compiled, tracked and analyzed KPIs to track business goals.
  • Established QuickBooks accounting system to reflect accurate financial records and implemented bookkeeping procedures to improve accounting efficiency.
  • Tracked, processed and reconciled invoices and expenses.
  • Wrote employee manual to cover company policies, disciplinary procedures, code of conduct and benefits information.
  • Handled logistics, catering and travel arrangements for company events and client entertainment.

Ballet Teacher

Balletomane Inc.
04.2017 - 06.2023
    • Communicated with students and parents in person, via email, and by phone to resolve issues and answer questions.
    • Utilized different styles of teaching, provided constructive feedback and positive reinforcement according to individual needs.
    • Planned, prepared, and delivered engaging lesson plans for a variety of ballet styles, including classical, neoclassical, and contemporary
    • Coordinated with a team of five Dance Instructors to improve curriculum, support lesson planning, identify music selection for recitals, and plan choreographies.

Senior Administrative Assistant

Bank Of Montreal
05.2016 - 10.2017
    • Managed schedules for two of the company's busiest Managing Directors, including email accounts and extensive travel arrangements.
    • Handled all expenses, accounts payable and receivable, and maintained a meticulously organized filing system.
    • First point of contact for both external clients and internal executives, liaising in person and on the phone.
    • Coordinated corporate and social company events.
    • Coached new employees on administrative procedures, company policies, and performance standards.
    • Assisted and provided administrative support to other members of the diversified team as needed.

Logistics Coordinator

Heerema Marine Contractors
09.2014 - 12.2015
  • Completed documentation such as packing lists, bills of landing, work orders and shipping orders using task specific computer programs
  • Established important relationships with vendors to ensure timely delivery
  • Assisted the procurement department with vendor quotations and purchase orders
  • Reviewed bills, invoices and purchase orders using both SAP and Infor programs
  • Trained both new hires and current employees on company specific software and protocols
  • Worked offshore intermittently on a deep sea marine construction vessel

Project Secretary

Heerema Marine Contractors
01.2014 - 09.2014
  • Personal Assistant to the Project Managers.
  • Managed multi line phone system and handled incoming and outgoing mail for entire Perth office.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Processed expense reports and created requisitions in SAP.
  • Created Expat Visa Applications and uploaded employee travel documentation in travel system for offshore travel.
  • Maintained numerous company rental properties.

Education

RAD RTS, Ballet Teaching Studies

Royal Academy of Dance
Battersea, United Kingdom
2008

FETAC Level 5 in Dance Studies

Inchicore College of Further Education
Dublin, ON
2004

Yoga Instructor

Yogatree
Toronto
2018

Skills

  • Organized
  • Creative
  • Assertive
  • Team Player
  • Microsoft Office proficient
  • Confidentiality and Discretion

Timeline

Office Manager

Clonard Electrical Ltd.
06.2021 - Current

Ballet Teacher

Balletomane Inc.
04.2017 - 06.2023

Senior Administrative Assistant

Bank Of Montreal
05.2016 - 10.2017

Logistics Coordinator

Heerema Marine Contractors
09.2014 - 12.2015

Project Secretary

Heerema Marine Contractors
01.2014 - 09.2014

RAD RTS, Ballet Teaching Studies

Royal Academy of Dance

FETAC Level 5 in Dance Studies

Inchicore College of Further Education

Yoga Instructor

Yogatree

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