Rachel Almero
Winnipeg,Canada
Summary
Dynamic administrative professional with extensive experience at the University of Winnipeg and the Manitoba Government, expertise in scheduling, meeting logistics, and effective communication. Proven ability to manage confidential documents and optimize operations, demonstrating strong organizational skills and proficiency in the MS Office suite. Adept at fostering collaboration across diverse teams to achieve strategic goals.
Overview
14
14
years of professional experience
Work History
Governance and Administrative Assistant
University of Winnipeg
Winnipeg, MB
05.2024 - Current
- Coordinated logistics for Board of Regents and Senate meetings, managing catering and media services.
- Facilitated communication between different departments within the organization.
- Maintained accurate and confidential filing systems for physical and electronic records.
- Organized confidential documents per established protocols to ensure compliance.
- Conducted research on diverse topics in response to management requests.
- Updated contact lists promptly to reflect changes in committee membership or information.
Executive Assistant to the President
University of Winnipeg
Winnipeg, MB
05.2022 - 05.2024
- Coordinated with internal departments to optimize operations for President's office.
- Organized and maintained the President's calendar, scheduling all meetings, appointments, and materials for meetings.
- Managed correspondence on behalf of President's office, including emails and letters.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Prepared detailed travel arrangements, securing airfare, hotels, and rentals for President.
- Arranged logistics for conferences and events attended by the President.
- Handled confidential correspondence, ensuring discretion and professionalism.
- Addressed high-priority issues with tact and administrative expertise.
Administrative Assistant
Province of Manitoba
Winnipeg, MB
09.2011 - 05.2022
- Working in the Legislative Building for the Office of the Clerk of the Executive Council and Cabinet Secretary and the Offices of the Deputy Minister of Finance and Infrastructure.
- Handled confidential documents in an organized fashion according to established protocol.
- Facilitated communication between different departments within the organization.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Conducted research on various topics as requested by management.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Coordinated catering services for various functions, including sales trainings and department meetings.
Education
Bachelor of Human Ecology -
University of Manitoba
Winnipeg, MB10-2003
Bachelor of Arts -
University of Winnipeg
Winnipeg06-1999
Skills
- Scheduling and calendar management
- Meeting logistics
- Email management
- Organizational skills
- Research skills
- Written and verbal communication
- Drafting and editing correspondence
- Filing and data archiving
- Advanced MS office suite
- Ability to work in diverse work dynamics
Events and Special Projects
Indigenous Advisory Circle Closing Ceremony | University of Winnipeg
In partnership with the Office of the Associate Vice President Indigenous Engagement, I planned and coordinated a closing ceremony to honour Indigenous tradition. I organized the logistics for the ceremony which included a healing circle, which began with a smudge and a feast. I also coordinated the travel and accomodations for the out of town members that attended the closing ceremony.
Administrative Support for Senior Executive Searches | University of Winnipeg
Associate Vice-President of Human Resources and Vice-President of Research and Innovation
I coordinated and collaborated with the search firms for each executive search, coordinated hiring committee meetings, meeting materials and packages as well as first round and second round interview schedules. I prepared the second interview, logistics for campus tour, hiring committee meeting and dinner with Senior Administration. I also coordinated payment for each search firm and reimbursement for candidate travel and expenses.
Affiliations
Pearl of the Orient Philippine Pavilion | 2024 - present
Sponsorship Chair and Pavilion Volunteer - VIP and Bus Tours
- Coordinate fundraising events to raise money for production costs and pavilion upgrades
- In 2024, secured close to $10,000 in sponsorship for the pavilion
- Host sponsors and VIPs to the pavilion - showcasing the Philippine food and rich culture
Parent Advisory Council (PAC) | St. Joseph the Worker School
Chair (2022-2024) and Fundraising Coordinator (2018 - 2024)
- Oversee the PAC meetings and events for each academic school year.
- Lead and coordinate fundraising events to raise funds for student activities.
Multilingualism
Philippines (Tagalog)
Professional
French
Limited
Vietnamese
Elementary
References
References available upon request.
Timeline
Governance and Administrative Assistant
University of Winnipeg
05.2024 - Current
Executive Assistant to the President
University of Winnipeg
05.2022 - 05.2024
Administrative Assistant
Province of Manitoba
09.2011 - 05.2022
Bachelor of Human Ecology -
University of Manitoba
Bachelor of Arts -
University of Winnipeg
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