Queenta Ejutemieden
Toronto,Canada
Summary
Versatile Project Coordinator with a proven track record of successfully executing diverse project tasks to meet deadlines. Strong communication skills for effective collaboration with colleagues, ensuring smooth coordination and monitoring of project status. Highly skilled at achieving key milestones and resolving problems with enthusiasm and efficiency. Superior planning and decision-making abilities position me as a valuable asset and talented team player.
Overview
5
5
years of professional experience
1
1
Certification
Work History
PROJECT COORDINATOR
WSP CANADA INC.
03.2023 - Current
- Communicate effectively & professionally with clients and stakeholders.
- Scheduling and managing appointments through MS Outlook.
- Administrate travel and requirements for project related travel.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
MEDICAL ADMINISTRATIVE ASSISTANT
LASIK MD CLINIC
05.2021 - 10.2022
- Greet incoming patients and potential patients warmly and direct them to the waiting room, ensuring all patients complete the questionnaire to add to their chart.
- manage phone lines for the clinic and respond to voicemails in a timely manner.
- collaborate with surgeons and opthalmic technicians on patients charts progress.
- update the appointment software and patient software accurately after each patient arrival and departure,
- distribute communications such as emails, messages, mail and faxes to the appropriate team member.
- Handled sensitive patient information with discretion, adhering to strict HIPAA guidelines and safeguarding privacy at all times.
- Provided exceptional customer service to patients, addressing concerns promptly and professionally to ensure satisfaction.
EXECUTIVE ASSISTANT TO THE CFO
THE DISTRICT OF SQUAMISH
08.2020 - 04.2021
- Manage the CFO's daily schedule and calendar management.
- Streamlined executive communication by managing the email correspondence, scheduling meetings, and maintaining an organized filing system for important documents.
- Served as liaison between the CFO''s office and other internal departments, facilitating clear communication channels throughout the organization.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Assisted in the preparation of board meeting materials, securing accurate documentation for key stakeholders.
- Tracked project deadlines and milestones, assisting the CFO in meeting critical objectives on time.
- Prepared agendas and minutes for senior-level meetings that prioritized discussion topics effectively addressing critical business issues.
EXECUTIVE ASSISTANT TO THE SENIOR VICE-PRESIDENT
WHISTLER BLACKCOMB - VAIL RESORTS
07.2019 - 07.2020
- Participate in executive meetings and taking meeting minutes.
- book and schedule meetings for the SVP.
- assist with event management, and plan travel arrangements.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Education
Bachelor of Arts - Communications/ Media And Cultural Studies
Trent University
05.2019
High School Diploma -
Canadian Independent College
06.2015
Skills
- Teamwork and Collaboration
- Analytical/Critical Thinking
- Project coordination
- Time-management Skills
- Problem-Solving
- Computer Literacy - Microsoft Word, Excel, PowerPoint, Teams
- Project Management Tools - Calendly, Asana, Trello
- Strong Communication Skills
- Detail Oriented
- Project Scheduling
- Strategic Planning
- Resource Coordination
Languages
English
Native or Bilingual
Certification
Google Project Management Certificate -Foundations of project management and Project Initiation
Timeline
PROJECT COORDINATOR
WSP CANADA INC.
03.2023 - Current
MEDICAL ADMINISTRATIVE ASSISTANT
LASIK MD CLINIC
05.2021 - 10.2022
EXECUTIVE ASSISTANT TO THE CFO
THE DISTRICT OF SQUAMISH
08.2020 - 04.2021
EXECUTIVE ASSISTANT TO THE SENIOR VICE-PRESIDENT
WHISTLER BLACKCOMB - VAIL RESORTS
07.2019 - 07.2020
Bachelor of Arts - Communications/ Media And Cultural Studies
Trent University
High School Diploma -
Canadian Independent College
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