Pius Barnard Ndifor
Iqaluit,Canada
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement. Demonstrated ability to manage complex relationships and drive financial forecasting. Skilled in correspondence, office coordination, scheduling, document preparation, meeting support, and supervising office procedures. Adept at utilizing advanced accounting software and Microsoft Office tools to improve productivity. Fluent in English and French, bringing strong cross-cultural communication skills.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Administrative Assistant
SUMMIT REFORESTATION AND FOREST MANAGEMENT LTD
BC, Canada
03.2025 - 07.2025
- Produced, edited, and proofread various documents including correspondences and memos, invoices, presentations as well as handle both machine-dictated and handwritten materials with precision.
- Managed incoming mail, including both regular and electronic communications and efficiently distributed communications among departments and external partners in time and precision.
- Scheduled and confirmed meetings and appointments for executives and teams. Ensured all stakeholders were informed and prepared for meetings on time.
- Oversaw the ordering of office supplies and tracked inventory. Ensured seamless operations by maintaining adequate stock levels.
- Responded to telephone and email inquiries promptly, this included relaying messages and facilitating effective communication among staff and clients.
- Established and maintained both manual and computerized filing systems for confidential and operational documentation while organizing files to ensure easy access and retrieval of information.
- Designed office procedures and workflows to streamline day-to-day operations thereby enhancing productivity through innovative solutions and efficiency measures.
Accountant
Turkish Maarif Foundation
LT, CR
10.2022 - 03.2025
- Created and maintained accounting records, achieving a 100% compliance rate with reporting deadlines.
- Consolidated and oversaw CNPS files for over 50 employees, enhancing employee benefits retention.
- Conducted tax declarations and follow-ups, ensuring timely compliance and avoidance of penalties.
- Conceptualized financial forecasts, contributing to strategic planning and budgeting initiatives.
- Facilitated student admissions, improving enrollment rates by 15% through target market research and publicity efforts.
- Monitored and followed up on outstanding incomes, ensuring timely debt collection and accurate recordkeeping.
- Prepared and reviewed monthly income statements to support financial decision-making by management.
- Tracked expenditures, reconciled accounts, and generated financial reports for internal use.
- Assisted with payroll preparation by compiling employee data, verifying accuracy, and supporting timely disbursement.
- Coordinated documentation and maintained organized financial records to ensure compliance and easy retrieval.
- Developed and implemented efficient accounting procedures to enhance workflow accuracy.
- Managed financial reporting, ensuring compliance with local regulations and organizational standards.
- Analyzed monthly financial performance, recommending strategies for cost reduction and revenue enhancement.
- Oversaw payroll processing, ensuring timely and accurate disbursement of employee compensation.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
- Reduced expenses by negotiating with vendors for better pricing and terms on services and supplies.
- Contributed to enhanced revenue growth by analyzing revenue streams and identifying underperforming areas.
- Ensured accurate and timely payroll processing for over 60 employees, maintaining employee satisfaction and compliance with labor laws.
Administrative Assistant
Turkish Maarif Foundation
LT, CR
07.2018 - 09.2022
- Produced, edited, and proofread various documents including correspondences and memos, invoices, presentations as well as handle both machine-dictated and handwritten materials with precision.
- Managed incoming mail, including both regular and electronic communications and efficiently distributed communications among departments and external partners in time and precision.
- Scheduled and confirmed meetings and appointments for executives and teams. Ensured all stakeholders were informed and prepared for meetings on time.
- Oversaw the ordering of office supplies and tracked inventory. Ensured seamless operations by maintaining adequate stock levels.
- Responded to telephone and email inquiries promptly, this included relaying messages and facilitating effective communication among staff and clients.
- Established and maintained both manual and computerized filing systems for confidential and operational documentation while organizing files to ensure easy access and retrieval of information.
- Designed office procedures and workflows to streamline day-to-day operations thereby enhancing productivity through innovative solutions and efficiency measures.
Accountant
ISTIKAMET International School
Douala, CR
09.2017 - 06.2018
- Created financial statements and fiscal analyses for educational operations, optimizing budget utilization by 10%.
- Conducted financial forecasting that supported administrative decision-making processes.
- Prepared, negotiated and validated contracts for the institution and stakeholders, ensuring compliance with institutional policies and regulations.
- Led the general admission process for new students, improving conversion rates from inquiry to enrollment.
Administrative Assistant
TANIFORM University Institute
Bamenda, CR
02.2015 - 08.2017
- Handled incoming and outgoing correspondence, including emails, phone calls, and memos, ensuring effective communication within the institution.
- Organized and managed the schedules of faculty and administrative staff, including setting up meetings, appointments, and events.
- Maintained accurate records of student files, academic documents, and administrative reports, ensuring they are easily accessible when needed.
- Oversaw the day-to-day operations of the office, ensuring that supplies were stocked, equipment were functioning properly, and the workspace was organized.
- Assisted with budgeting, invoicing, and processing payments, ensuring financial records are maintained accurately.
- Assisted students by responding to inquiries, directing them to appropriate resources, and facilitating access to university services.
- Input and manage data in relevant software systems, preparing reports for management and contributing to decision-making processes.
Education
Master’s in Business Administration - Accounting and Finance
Kesmond’s International University (KIU) America
07-2017
Bachelor of Science - Economics and Management, Business Management and Administration
University of Yaoundé II
10-2014
Skills
- Handling customer inquiries and complaints
- Active listening and empathy
- Maintaining customer satisfaction and loyalty
- Clear verbal and written communication
- Conflict resolution and negotiation
- Building strong client relationships
- Identifying customer needs quickly
- Providing tailored solutions
- Escalation management
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Internet and digital literacy
- Data entry and reporting
- Time management and multitasking
- Record keeping and documentation
- Supervising and mentoring staff
- Coordinating team activities
- Meeting service and performance targets
- Payroll compilation (GrandMaster suit)
- Accounting software: Sage 100
- Keyboarding speed 50-60 wpm
- Customer service
- Computer skills
- Office administration
LANGUAGE PROFICIENCY
English – Excellent [IELTS proficiency C1 all levels]
French – Excellent
Certification
- Canadian Red Cross | Emergency First Aid & CPR/AED level C (BL), CSA Std. Z1210-17 – Basic | 2025
- Aix Safety | WHMIS Certification | 2025
Timeline
Administrative Assistant
SUMMIT REFORESTATION AND FOREST MANAGEMENT LTD
03.2025 - 07.2025
Accountant
Turkish Maarif Foundation
10.2022 - 03.2025
Administrative Assistant
Turkish Maarif Foundation
07.2018 - 09.2022
Accountant
ISTIKAMET International School
09.2017 - 06.2018
Administrative Assistant
TANIFORM University Institute
02.2015 - 08.2017
Master’s in Business Administration - Accounting and Finance
Kesmond’s International University (KIU) America
Bachelor of Science - Economics and Management, Business Management and Administration
University of Yaoundé II