Summary
Overview
Work History
Education
Skills
Phonenumbers
Hobbies and Interests
Training
Languages
Timeline
Generic

Pina Maljan

Toronto,ON

Summary

Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Overview

23
23
years of professional experience

Work History

Specialist Food Safety

Walmart Canada
01.2017 - Current
  • Responsible for supporting, developing and reinforcing the food safety programs and culture in Wal-Mart stores
  • Assist stores in the resolution process of all violations reported in the regulatory inspection reports, letters, phone calls, emails etc
  • Work with regulatory agencies to ensure facility compliance and to clarify any vague or unclear exceptions denoted
  • Support and resolve all types of food safety issue on a daily basis including but not limited to: fires, sewage back-ups, loss of water supply, refrigeration failure, product receiving concerns, food equipment concerns, foodborne illness concerns, customer complaints etc
  • Work with other Home Office groups such as Facilities Maintenance, Merchandising, Logistics, Waste Management, Signing and Fixture Support to assist the facilities in resolving food related concerns and questions
  • Responsible for conducting investigations into pest infestations and provide guidance, training and support on-site
  • Investigations may include coordinating facility maintenance activities, meeting with regulatory officials, scheduling pest control services and directing contractors on repairs

Administrative Assistant, Senior Director Pharmacy

Walmart Canada
01.2008 - 03.2019
  • Enhanced director's productivity by managing calendars, scheduling appointments, and organizing meeting materials.
  • Served as gatekeeper for incoming communications, prioritizing messages and ensuring prompt responses from the director.
  • Provided support during team meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
  • Maintained an organized and up-to-date database of contacts, ensuring easy access to critical information for the director.
  • Handled confidential and sensitive information with discretion and tact.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for district meetings, conferences, Yearly Beginning Meeting etc.
  • Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
  • Processed travel expenses and invoices for payment using SAP
  • Volunteered to help with special projects of varying degrees of complexity.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Executive Assistant to the Vice President

Wal-Mart Canada
01.2002 - 01.2008
  • Effectively managed complex executive calendar, by prioritizing meetings and appointments liaising between senior leaders and various stakeholders, including vendors and various executive assistants.
  • Coordinated all meetings which included reserving conference rooms, ensuring all av equipment was set up and working properly, ensured all meeting agendas and presentations were proofread and distributed and action notes were taken and delegated to for timely resolution.
  • Coordinated all domestic and international travel, including intricate itineraries, hotel accommodations, visas, ground transportation, leisure entertainment and company hardware was running efficiently and effectively.
  • Arranged and processed travel expense reports for executive and four senior direct reports.
  • Maintained confidentiality of sensitive information, which included restructuring and firing of associates in a tactful and professional manner by adhering to strict privacy policies and implementing secure filing systems.
  • Successfully executed the set up and tear down at company Yearly Beginning Meeting with over 1000 attendees on budget and on schedule. This included arranging travel and hotel accommodations for over 40 district and regional managers, including home office associates, collected notes and distributed meeting agenda, printed awards, responsible for catering and ensured the meeting rooms were set up properly and equipment functioning properly, organized leisure activities for team and working tirelessly with vendors to ensure proper set up and timely tear down while adhering to company guidelines and tight deadlines.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information, which included, illness, attendance, and vacation tracker etc.
  • Conducted onboarding for all new hires.
  • Delivered excellent customer service through prompt responses to internal and customer inquiries, addressing concerns effectively, and building strong relationships with various internal and external stakeholders
  • Oversaw day to day operation of division including but not limited to greeting and directing visitors, office renovations, processed invoices for payment, organized team events, mail sorting, ordering office supplies, proper functioning of office equipment etc

Education

Bachelor of Arts, Honors - French Major

York University
Toronto, ON
01.1993

Skills

  • Time Management
  • Event Management
  • Organizational Skills
  • Customer Relations

Phonenumbers

416-252-7157

Hobbies and Interests

  • Traveling
  • Theatre

Training

  • SAP Training (Systems Applications Products), 2015

Languages

English
Native or Bilingual
French
Professional Working
Italian
Native or Bilingual

Timeline

Specialist Food Safety

Walmart Canada
01.2017 - Current

Administrative Assistant, Senior Director Pharmacy

Walmart Canada
01.2008 - 03.2019

Executive Assistant to the Vice President

Wal-Mart Canada
01.2002 - 01.2008

Bachelor of Arts, Honors - French Major

York University

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Pina Maljan