Perlette Bah

Canadian Forces Housing Agency, General Managers Offices - Corporate Services & Finance, Procurement and Resource Management

• Tracking coordinating and triaging documents and correspondence
• Travel arrangements and processing travel expenses claims
• Coordination of management committees (agenda and minutes)
• Quality control of correspondence and documents (Briefing Notes/ presentations)
• Provide financial administrative support ; monitoring budgetary reports, verifying & processing invoices, Create Purchase Orders, generating reports, travel claims.
• Manage 10K Acquisition Card
• Preparing small contracts or call-ups to standing offers
• Small-scale project management
• Liaise with other and serve as a point of contact on behalf of executive
• Manage delivery of administrative support services
• Coordinating daily operations and activities (correspondence/emails and calendar)

Senior General Counsel and Deputy Head's Office

• Manage General Counsel and Deputy Head Inbox and schedule
• Manage leave and training requests in PeopleSoft
• Enter Timekeeping hours in LEX
• Schedule internal and external meetings
• Compile, extract and sort data
• Photocopy, print, scan documents
• Process files on a priority basis
• Provide general administrative support to team
• Manage Human Resources requests (plan, coordinate and organize delivery of administrative services and support programs)
• Answer calls using multifunction phone with multiple lines
• Update various documents (vacation calendar, time entry reconciliation, team flowchart, etc.)
• Use tracking and recall system
• Reconcile and verify data
• Manage coordination of Counsels trainings (registration, obtaining documents, managing slides during sessions, taking attendance, creating and maintaining database on Counsel trainings)
• Coordinate Law Day-Staff Meetings (Agenda, room reservation, accommodation, survey, etc.)

Acting Executive Assistant, AS-04

• Act as a point of contact between our office, branches and regions to provide documents for departmental briefings, events, travel and meetings.
• Plan and implement activities in a timely manner and consider priorities
• Track active tasks to ensure deadline are met
• Coordinate Management meetings Agenda and minutes
• Coordinate Litigation Weekly Reports inputs and approval
• Quality control of correspondence and documents
• Make travel arrangement and travel claims using myEMS (SAP)
• Submit translation requests to the Translation Bureau
• Provide financial administrative support
• Collaborate with procurement team on activities related to contracts
• Experience working and collaborating with executive offices

Director's Office - Aboriginal Policy Directorate

• Manage director's agenda
• Schedule internal and external meetings
• Prepare meeting documents
• Welcome guests and clients
• Compile, extract and sort data
• Manage HR requests
• Develop, improve and update administrative procedures, databases and guidelines
• Manage team's finances using SAP (process invoices, salary forecasting, travel budget management, reservation and fund commitments, purchase of office supplies, contracts)
• Manage $ 5 000 Acquisition Card
• Provide general office support to team
• Processing requests in order of priority
• Review outgoing correspondence and documents (spelling, font, format, etc.)

President's Office

• Manage President and President's office agenda
• Schedule internal and external meetings
• Prepare meeting documents
• Welcome guests and clients
• Process requests in order of priority
• Compile, extract and sort data
• Use GC Docs and CCM Enterprise to store and share information across Agency
• Provide general administrative support
• Coordinate HR requests (Staffing requests, leave and training requests, etc.)
• Answer President and Chef of Staff calls using multifunction phone with multiple lines
• Monitor, analyze and assign content of incoming correspondence, Ministerial briefing requests and Parliamentary questions
• Assign Tasks to Sectors for response or actions to be taken, while ensuring that response is complete and deadlines are met (create routine slip, track progress, close tasks, store documents, etc.)
• Review outgoing correspondence and document

Vice-President's Office, External Relations and Strategic Policy Sector

• Manage Vice-President's agenda and monitor Inbox
• Schedule internal and external meetings
• Reserve meeting room and prepare logistics
• Prepare meetings documents
• Compile, research, extract and sort data
• Welcome guest and clients (assist and guide clients)
• Prepare, update and edit various documents (emails, Briefing Notes, training requests, etc)
• Make travel arrangements and travel claims using HRG (Arrange transportation, accommodation, incidentals, get approval, collect receipts, etc)
• Process incoming requests in order of priority
• Use GC Docs to store, edit and share documents across Agency
• Photocopy, scan and print documents
• Answer Vice-President calls using multifunction phone with multiple lines
• Coordinate HR requests
• Join meetings and take minutes
• Enter data and use database
• Reconcile and verify data
• Use tracking and recall system
• Provide general administrative office support
• Interpret and implement directives
• Process Access to Information consultation requests
• Process requests from Ministerial Correspondence Unit
• Paid attention to detail while completing assignments
• Developed strong communication, organizational and time management skills

French as a Second Language

• Create and develope lesson plans to meet students' academic needs.
• Implement reading and writing workshops to increase student literacy and support school reading programs.
• Modify lessons and curriculum to accommodate diverse learners by using strategies such as peer-assisted learning and group work.
• Incorporate exciting and engaging activities to achieve student participation and hands-on learning.
• Deliver individual and group lessons in person and virtual
• Teach Federal Government officials French as Second Language Program (PFL2: levels A, B and C) and train public servants to take their SLE tests
• Plan learning activities and identify appropriate resources
• Supervise, instruct and facilitate student learning
• Develop individualized programs
• Ensure students assessment and profiles are updated
• Assess progress by personal objectives and prepare monthly reports
• Prepare daily reports (course summary and information sharing, homework to complete, etc) and discuss with parents students' progress and classroom behavior
• Assist with students homeworks and projects
• Provide client focused service
• Ensure students safety, comfort and well-being
• Lead and manage projects: develop learning resources by level (Preschool, elementary, High School), as well as program for Summer Camp
• Work with staff members and teachers to design comprehensive and individualized plans to optimize student education.
• Kept students on-task with proactive behavior modification and positive reinforcement strategies.

President's Office

• Assist Senior Management in day-to-day tasks
• Create certificate of recognition
• Process requests related to Air, Marine and Rail transportation safety
• Research, review and correct documents
• Use reminder system (BF)
• Verify financial data
• File electronic and paper documents
• Liaise between HR and hiring manager
• Interpret and implement directives
• Organize logistics for meetings or activities
• Reconcile and verify data
• Manage incoming and outgoing correspondence
• Collect transportation safety information
• Photocopy, scan, print documents
• Printing and binding documents
• Greet, orient, respond to clients questions in person, phone or email.
• Assist writing and tracking reports
• Use PeopleSoft system (HRMS)