Summary
Overview
Work History
Education
Skills
Additional Information
Languages
Hobbies and Interests
Timeline
Generic
Pui Lai (Pearlyn) Chew

Pui Lai (Pearlyn) Chew

Pickering,Ontario

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

28
28
years of professional experience

Work History

Accounts Payable Coordinator

Bento Sushi
05.2023 - Current
  • Manage Accounts Payable inbox and process huge volume of invoices through Dynamics 365 system.
  • Ensured three-way matching and approval prior to invoice posting.
  • Ensured accuracy of GL posting.
  • Reduced late payment fees through timely and accurate invoice management.
  • Weekly vendor statements reconciliation.
  • Maintain vendor master data in accounting system.
  • Assisted with month-end closing accruals and other tasks, ensuring timely completion of financial statements.
  • Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.

Accounts Payable Clerk

Tap Phong Trading Inc
10.2022 - 05.2023
  • Process purchase order using Lightspeed system
  • Liaise with suppliers on purchase order
  • Coordinate import documents for overseas purchases
  • Update inventory in ERP system and Lightspeed system
  • Ensured three-way match and approval prior to invoice processing.
  • Review, verify invoices and flag and clarify any unusual or questionable invoice items or prices.
  • Process invoices posting in quickbooks system
  • Prepare and process check and wire payments.
  • Prepare monthly tax payments
  • Month end closing accounting process.

Accounts Payable and Transaction Processing Clerk

Royal LePage Terrequity
10.2020 - 07.2022
  • Assemble, review and verify invoices and check requests
  • Flag and clarify any unusual or questionable invoice items or prices
  • Set invoices up for payment
  • Enter and upload invoices into Quickbooks and Lonewolf system
  • Track expenses and process expense reports
  • Prepare and process electronic transfers and payments
  • Prepare and perform check runs
  • Post transactions to journals, ledgers and other records
  • Reconcile accounts payable transactions
  • Monitor accounts to ensure payments are up to date
  • Produce monthly reports
  • Process bank statement reconciliations.
  • Maintain confidentiality of organizational information
  • Process and reviews real estate transactions ensuring documentation and set up in system in complete
  • Knowledge in quickbooks and lonewolf accounting softwares
  • Knowledge in brokerbay.

Executive Secretary

Incofood Resources Pte Ltd
05.2008 - 03.2019
  • Managed the corporate work for 90 companies under the Employer
  • Prepared Board Resolutions and liaised with Shareholders, Directors for the signature on the resolutions
  • Prepared the allotment of company shares
  • Organized Annual General Meeting documents and annual filing
  • Coordinated audit papers for the purpose of annual filing
  • Handled the companies' tax related matters.

Personal Assistant

CerealTech Pte Ltd
02.2002 - 04.2008
  • Organized personal and professional calendars with reminders for upcoming meetings and events
  • Booked flights, hotel accommodations and ground transportation for smooth business travel
  • Ran errands to help with daily tasks, enabling employer to focus on more pressing duties
  • Prioritized and led project organization, keeping track of deadlines and corresponding with team members
  • Made travel arrangements for employee trips and conferences
  • Maintained clerical correspondence via email and phone
  • Checked personal and professional activities to remind employer of priority tasks and deadlines
  • Worked closely with high-profile clients to provide one-on-one administrative support.

Adminstrator

Metro Parking (S) Pte Ltd
03.1998 - 02.2000
  • Supported the Administrative work for monthly parking service
  • Processed the monthly parking applications
  • Processed payments received from monthly parking
  • Conducted road show to promote monthly parking
  • Coordinated meetings and prepared the minutes of meeting.

Receptionist

Nuri Holdings Pte Ltd
12.1995 - 01.1998
  • Answered and directed incoming calls using multi-line telephone system
  • Served visitors by greeting, welcoming and directing to appropriate personnel
  • Sorted incoming mail and directed to correct personnel each day
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules
  • Oversaw office inventory by restocking supplies and submitting purchase orders
  • Performed Data-entry for the Accounts Department.

Education

Pre-University - Accounting

Outram Institute
06.1995

High School Diploma -

St Anthony's Convent Secondary School
12.1993

Skills

  • Dynamics 365
  • QuickBooks
  • ERP System
  • Lightspeed
  • Lonewolf
  • Accounts Payable
  • Invoice Payment and Record Keeping
  • Record Reconciliation
  • Bank Statement Reconciliation
  • Expense Reports
  • Document Coding and Classification
  • Schedule Management
  • Meeting Planning
  • Detailed Meeting Minutes
  • Order Processing
  • Shipment Scheduling
  • Import Export Declaration Management
  • Multitasking and Time Management
  • Precision and Accuracy
  • Proactive and Self-Motivated
  • Attention to Detail
  • Reliable & Trustworthy
  • Positive Attitude
  • Hardworking
  • Team Player

Additional Information

Experienced Individual with strong initiative, detailed-orientation, discretion and strong sense of urgency, as well as superior administrative skills and ability to effectively prioritize assignments. Proficient in MS Office, PowerPoint and Quickbooks accounting software. Payment of invoices to service providers. Application of banking facilities.

Languages

English
Full Professional
Chinese (Mandarin)
Professional Working
Chinese (Cantonese)
Professional Working

Hobbies and Interests

Spending time with my dog and traveling

Timeline

Accounts Payable Coordinator

Bento Sushi
05.2023 - Current

Accounts Payable Clerk

Tap Phong Trading Inc
10.2022 - 05.2023

Accounts Payable and Transaction Processing Clerk

Royal LePage Terrequity
10.2020 - 07.2022

Executive Secretary

Incofood Resources Pte Ltd
05.2008 - 03.2019

Personal Assistant

CerealTech Pte Ltd
02.2002 - 04.2008

Adminstrator

Metro Parking (S) Pte Ltd
03.1998 - 02.2000

Receptionist

Nuri Holdings Pte Ltd
12.1995 - 01.1998

Pre-University - Accounting

Outram Institute

High School Diploma -

St Anthony's Convent Secondary School

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Pui Lai (Pearlyn) Chew